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2010-03-17 (2)CITY OF BEVERLY PUBLIC MEETING MINUTES Board: Harbor Management Authority Date: March 17, 2010 Location: Beverly Public Library — Fogg Room Members Present Rinus Oosthoek, Charles Raymond, Paul Miedzionowski, Sylvan Menezes, George Simon, David Suminsby, Greg Ward, Members Absent: Miranda Gooding, Wes Slate, Maureen Troubetaris, Don Neuman Others Present: Recorder: Eileen Sacco Gooding called the meeting to order at 7:00 p.m. Approval of Minutes The minutes of the Harbor Management Authority meeting held on February 17, 2010 were presented for approval. Slate moves to approve the minutes of the Harbor Management Authority meeting held on February 17, 2010 as amended. Neuman seconds the motion the motion carries. Facilities Report Ward reported that the Facilities Committee met this evening with Rob Dever. He reported that he has attended two field meetings for the construction project and the contractor thinks that the schedule for the bulkheads may be four (4) days off. He reported that the floats are still scheduled to be installed by May 1, 2010. He explained that they are looking at the design of the floats because there is a concern about stability and explains that each slip will have a corner piece. He explains that there is concern about the stern getting close enough to tie up to the float. He notes that the are redesigning to stabilize the outside of the slips while taking three (3) foot waves into consideration during large storm events. Ward reported that they may redo the old slips and use them until the new ones are installed. He noted that the slips could replaced in a day. He also mentions that the contractor is not used to building docks for three foot waves and has apparently only done it once before. Menezes reported that they should have more information on that in a week. Ward reported that they are having discussions as to where the in water dinghy's should be located on the site. He explains that the harbor master wants to keep them in an open area for safety reasons. Harbor Management Authority March 17, 2010 Page 1 of 3 Oosthoek requested that Ward follow up on the dinghy storage with and come back with a plan for the next meeting. Ward states that he will follow up with the harbormaster and clarify how many will be in the water. He also notes that Noreen has a list of names and addresses of the people who own them. Ward reported that the Commercial docks will be repaired by the city. He explained that two temporary pilings will be placed at the end. He also noted that if they cannot dig deep enough to drive the piles they will use rock sockets and attach them with chains underneath. He notes that this option is expensive and they will know more about that once Vine submits a proposal. Oosthoek requested that the HMA members get copies of all three proposals to review. ?? asked the members if the tenants at the recreational marina will be given a guarantee that they could get the same spot next year if they have to relocate this year due to construction running late. Oosthoek explained that the HMA has discussed that but have not made a decision, noting that they are pushing for a May 1, 2010 completion date. Miedzionowski stated that if people have been tenants for a year or two, and they want to come back next year they should be given some consideration. Menezes reported that temporary bathroom facilities will be located in the McDonalds building. He explained that the Brown Building will be moved back in August and next year that building will house the bathroom and shower facilities. ?? asked if there was a plan to reassign slips and offered to help with that if the HMA would like. Oosthoek suggested that they contact Rob Dever and offer their assistance. Ward reported that meeting with Mass Highway about the walkway under the bridge is scheduled and recommended that the HMA should ask them to redo some of the decking and put a new expansion on the loading dock. He suggested that we could supply the equipment if they could do the work. Bud et Miedzionowski reviewed the budget figures from John Dunn as of 2/28/10. He reported that we are spending money as a result of storm damage from the dock maintenance account. He reported that a quick calculation indicates that approximately $57,300 is available at this time until 6/30/10. He also noted that there is a sick leave buy back item for $37,000. Miedzionowski suggested that the HMA advertise the slips as soon as we can. Oosthoek suggests that he will get ad pricing from the Salem News and Bev Cam. It was also suggested that a temporary sign be put up at the marina advertising the availability of slips with a phone number to call for more information. Menezes moves to accept the finance report as presented. Simon seconds the motion. The motion carries. Harbor Management Authority March 17, 2010 Page 2 of 3 Oosthoek states that he will take with Gooding about putting a formal work plan for 2010 on the agenda for the next meeting. Ward suggested that the HMA establish a Grants Committee to research and apply for grants. Oosthoek states that it is a good idea noting that the HMA should be more organized in those matters. Rates for 2010 Ward noted that the HMA has to set the rates for 2010 and send letters out to the tenants by the end of April. Oosthoek will have that put on the agenda for the next meeting and asked for a survey of rates from area marinas. Next Meeting The next meeting of the Harbor Management Authority will be held on Wednesday, April 21, 2010. Adjournment There being no further business to come before the Harbor Management Authority this evening, Ward moved to adjourn the meeting. Miedzionowski seconds the motion. The motion carries. The meeting was adjourned at 9:00 p.m. Harbor Management Authority March 17, 2010 Page 3 of 3