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2013-06-25NO Board: Library Trustees Subcommittee: City of Beverly, Massachusetts Public Meeting Minutes Date: Tuesday, June 25, 2013 6:30 P.M. Place: Beverly Farms Branch Library Board members present: Mary Behrle, Marshall Handly, Anthony Kline, Joanne Panunzio, and Myron Schirer -Suter Board members absent: Margaret Altman, Georgia Bills, Neil Olson, Kevin O'Reilly Others present: Patricia Cirone, Anna Langstaff Recorder: Anna Langstaff Joanne Panunzio presided. Anthony Kline made the motion, seconded by Joanne Panunzio, to accept the minutes of the regular meeting of May 28, 2013 as read. Motion passed. Public Presentation None Committee Reports Personnel: Joanne Panunzio reported that the personnel committee met with Patricia Cirone and reviewed her evaluations. Administration: No report. Finance: No report. Long Range Planning: No report. Report of the Library Director 1) FY2013 Budget: Patricia Cirone reviewed FY 2013 budget. Book expenditures will meet the 13% requirement. 2) FY 2014 Budget: FY 2014 budget passed the city council as proposed. 3) Building: There is still no start date for when the repair work for the skylight and Essex Street entrance will begin. The staff is actively weeding the collection so that the remainder of the fiction books can be moved out from underneath the skylight. 4) Security Workshop: Security workshop has been scheduled for August 19, location still to be determined. Patricia Cirone would like to close the library that day so that all staff members can attend. Joanne Panunzio made the motion, seconded by Myron Schirer- Suter, to: close the Library on August 19 so that library employees can attend the security workshop. Anthony Kline made the motion, seconded by Marshall Handly, to: amend the motion by inserting "require mandatory attendance for all full -time employees." Motion as amended passed. 5) Evergreen: Evergreen upgrade to release 2.3 went well. 6) Databases: NOBLE is renewing its contract with EBSCO for the current package of databases and adding Novelist Select and EBSCO's A -Z product. The library will be subscribing to the online Chilton's automobile repair manuals and an antiques and collectibles database. 7) Programs: Friends booth at Artsfest June 15; Summer reading kick -off June 19; Patriotic Review July 1; Friends at Gran Prix bike race July 24. Communications None Unfinished Business None New Business 1) Acceptable Use Policy: The library trustees reviewed the current Acceptable Use Policy. Patricia Cirone recommended that the "consumption of beverages at computer workstations" be taken out of the policy. Anthony Kline, made the motion, seconded by Joanne Panunzio, to: approve the Acceptable Use Policy as written, with the exception of excising "the consumption of beverages at computer workstations." Motion passed. 2) Public Internet Use Policy: Library trustees reviewed the current Public Internet Use Policy. Anthony Kline made the motion, seconded by Marshall Handly, to: approve the Public Internet Use Policy as written. Motion passed. 3) Security Policy: Library trustees reviewed the current Security Policy. Anthony Kline made the motion, seconded by Joanne Panunzio, to: approve the Security Policy as written. Motion passed. The next meeting of the board will be Tuesday, September 24, 2013 at 6:30 PM at the Main Library. There being no further business, the meeting was adjourned at 7:40 PM.