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2013-05-08BEVERLY PUBLIC SCHOOLS Regular Meeting Wednesday, May 8, 2013 Beverly City Hall Beverly, Massachusetts A regular meeting of the Beverly School Committee was held on Wednesday, May 8, 2013 in Council Chambers at City Hall, Beverly, MA. Members Present: Mayor Scanlon, David Manzi, Matthew Kavanagh, Paul Manzo, Maria Decker, and Annemarie Cesa Not in Attendance: Kris Silverstein Also in Attendance: Superintendent Dr. Marie Galinski, Assistant Superintendent Dr. Maryellen Duffy, Director of Finance & Operations Jean Sherburne, Administrative Assistant to the School Committee Donna Bergeron, Beverly High School Principal Sean Gallagher, Athletic Director James Coffey, Elementary School Principals, Sue Charochak — Ayers Ryal Side and Susan Snyder - Hannah Call to Order: Ms. Decker called the meeting to order at 7:00 p.m. Pledge of Allegiance: Mayor Scanlon led those assembled in the Pledge of Allegiance. AGENDA Recognition of Students, Employees and Community Members • Maria Decker recognized Mayor Scanlon, his assistant, Martha Lewis and Commissioner of Public Works Mike Collins for all the hard work, support and preparation they provided for the parade and concert for Beverly's American Idol - Angie Miller. Ms. Decker commented that it was a huge success. • Dr. Galinski, Maria Decker and Athletic Director James Coffey recognized the NEC 2013 Winter Athletes • Dr. Galinski, Maria Decker and BHS Principal Sean Gallagher recognized Adi Davidyan and Idan Davidyan the top two ranking seniors in the graduating Class of 2013. • Maria Decker, Dr. Galinski and Principal Sean Gallagher recognize and thanked Connor Lafata, Corinne Ajemian and Mary Burke who were instrumental in putting together videos highlighting BHS. Mr. Gallagher said that they showed the video during their presentation in Washington. • Dr. Galinski recognized Athletic Trainer Charla Bouranis for the help and assistance she provided in the recovery tent after the bombing at the Boston Marathon. • Dr. Galinski and Maria Decker recognized Beverly High School Principal Sean Gallagher whose school was lauded for their approach to high school redesign in the "Education Week" publication. • Dr. Galinski and Maria Decker recognized Principals, Susan Snyder, Hannah Elementary School and Sue Charochak, Ayers Ryal Side Elementary School for being acknowledged in the ASCD —. "Education Leadership" publication for their support of instrumental learning. Open Forum for Citizen Input into Non - Agenda - Related Items None Open Forum for Citizen Concerns or Citizen Input into Agenda - Related Items None Approval of Meeting Records A motion was made by Annemarie Cesa to approve the minutes from the April 9, 2013 Joint Council Meeting. The motion was seconded by David Manzi and approved by a vote of 6:0. A motion was made by David Manzi to approve the minutes from the April 10, 2013 Regular School Committee meeting. The motion was seconded by Paul Manzo and approved by a vote of 6:0. A motion was made by Annemarie Cesa to approve the minutes from the April 24, 2013 Committee of the Regular Meeting May 8, 2013 Page 2 of 5 Whole meeting. The motion was seconded by David Manzi and approved by a vote of 6:0. A motion was made by David Manzi to approve the minutes from the April 27, 2013 Committee of the Whole meeting. The motion was seconded by Paul Manzo and approved by a vote of 6:0. Report from Student Representative to the School Committee In the absence of Student Representative, Hind AI- Jarahi School Committee President Maria Decker reported that senior week begins next week. Next Monday and Tuesday there will be a two hour delay due to MCAS testing and AP testing is coming up. Communications from Committee Members Matthew Kavanagh reported no communications. Paul Manzo spoke to constituents regarding the incoming interim superintendent and letting them know of the upcoming "Meet & Greet ". He also spoke to 8 t " grade parents about moving their graduation to Thursday and the dress code for the dance. David Manzi received a question about the fundraiser at Ayers. Annemarie Cesa received communications regarding the interim superintendent. Maria Decker also received communications about the interim superintendent, scheduling of district eve n is /co n fl i cts . Report from Superintendent Galinski Action Items 1. Graduation Date Dr. Galinski stated that due to the extension of the school year, by five weather related school closings, the School Committee will need to take a vote to approve the graduation date of June 2, 2013 remain as scheduled, as stated in the M.G.L. Chapter 71, Section 4. A motion was made by Paul Manzo to keep the June 2, 2013 Beverly High School graduation date as scheduled. The motion was seconded by Annemarie Cesa and approved by a vote of 6:0. 2. DESE District Review Dr. Galinski reported that the Department of Elementary and Secondary Education (DESE) conducted review of the District during the week of April 29 through May 2, 2013. She reported that the DESE reviewed data and met with administrative and leadership staff as well as teachers, parents and some high school students. Dr. Galinski said that they are looking at strengths and weaknesses of the district and will provide a report of their findings at the end of June. Dr. Galinski stated the report will be posted on the website. 3. District Climate Survey Dr. Galinski stated that the district will be conducting its second climate survey beginning the week of May 6 ". She reported that the survey is the same as last year with the exception that parents will have the option to identify themselves and should they choose to do so it will lead them to school specific questions. Report from School Committee President Maria Decker 1. Budget Hearing Ms. Decker reported that the FY14 Budget Hearing will be held on Tuesday, May 14 at 7 m in the BHS auditorium. Ms. Decker stated that the budget process began in December and encouraged people to attend. She stated that the public will be given the opportunity to comment or provide their thoughts and requests. 2. Interim Superintendent Ms. Decker reported on the hiring of Interim Superintendent, Dr. Albert Argenziano who will also be heading up the search for a new superintendent. Dr. Argenziano will be working throughout the month of June with Dr. Galinski and Central Office administration to provide for a smooth transition. Regular Meeting May 8, 2013 Page 3 of 5 Committee Reports Standing Committee on Finance & Facilities (Paul Manzo, Chairperson) Paul Manzo reported that the Finance & Facilities Committee last met on May 1, 2013. The committee reviewed the Buildings and Grounds report with Commissioner of Mike Collins and Buildings and Grounds Director Tim Howland which included replacement of the curtain at Ayers, placement of textile recycling boxes and the installation of new access control keypads by at Ayers and Hannah. They also reviewed expenses and revenues and Mr. Manzo reported that a recent audit by Powers & Sullivan came back with no findings". Mr. Manzo reported that the Committee is bringing forward six policies for a first reading 1 . The Standing Committee on Finance and Facilities recommends the attached policy regarding "School Closings and Cancellations" (Section E: Support Services) for a first reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 2. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Conservation" (Section E: Support Services) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 3. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Authorized Use of School- Controlled Equipment" (Section E: Support Services) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 4. The Standing Committee on Finance and Facilities recommends the attached policy regarding "School Bus Safety" for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 5. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Food Services" (Section E: Support Services) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 6. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Anti- Idling Measures" (Section E: Support Services) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. The Finance and Facilities Committee will meet again on June 5 th at 8:00 p.m. in the Memorial Building Standing Committee on Curriculum, Instruction, and Student Life (Annemarie Cesa, Chairperson) Annemarie Cesa reported that the Curriculum, Instruction and Student Life Committee last met on May 1St she reported that Dr. Duffy reviewed courses students are taking through the Virtual High School (VHS) and provided the committee with a pamphlet of Summer Academy offerings. BHS and Briscoe Library Media Specialists, Barbara Fecteau and Alex Woznick presented their summer reading lists, which included 30 new titles for Briscoe students. Ms. Cesa reported some discussion with Briscoe Administration about the 8 th grade trip, the cost involved and the possibility that if this trip is essential maybe we would need to cover the cost. Ms. Cesa reported that the Curriculum, Instruction and Student Life Committee is bringing forward three policies for a first reading 1 . The Standing Committee on Curriculum, Instruction and Student Life recommends the attached policy regarding "Student Activity Accounts" (Section J: Students) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 2. The Standing Committee on Curriculum, Instruction and Student Life recommends the attached policy regarding "Administering Medication to Students" (Section J: Students) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 3. The Standing Committee on Curriculum, Instruction and Student Life recommends the attached policy regarding "Pregnant Students" (Section J: Students) for first a reading. The second Regular Meeting May 8, 2013 Page 4 of 5 reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. Negotiations Subcommittee (Matthew Kavanagh, Chairperson) Matthew Kavanagh said that there are currently no ongoing negotiations. Policy Review Subcommittee (David Manzi, Chairperson David Manzi reported the Policy Review Subcommittee last met on April 24 and are brining forward three policies for a second reading and vote and six policies for a first reading: 1. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy "Electronic Correspondence between Committee Members" (Section B: School Committee Governance and Operations). The motion was seconded by Annemarie Cesa and approved by a vote of 6:0 with one correction to the 3 rd paragraph. 2. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy "School Committee Executive Session" (Section B: School Committee Governance and Operations). The motion was seconded by Paul Manzo and approved by a vote of 6 3. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy "School Committee Policy Process" (Section B: School Committee Governance and Operations). The motion was seconded by Paul Manzo and approved by a vote of 6:0. 4. The Standing Committee on Policy Review recommends the attached policy regarding "School Committee Communications" (Section B: School Committee Governance and Operations) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 5. The Standing Committee on Policy Review recommends the attached policy regarding "School Committee Membership Services" (Section B: School Committee Governance and Operations) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 6. The Standing Committee on Policy Review recommends the attached policy regarding "School Committee Memberships" (Section B: School Committee Governance and Operations) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 7. The Standing Committee on Policy Review recommends the attached policy regarding "School Department Administrative Organization" (Section C: General School Administration) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 8. The Standing Committee on Policy Review recommends the attached policy regarding "Leadership Team and Administrative Cabinet" (Section C: General School Administration) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. 9. The Standing Committee on Policy Review recommends the attached policy regarding "School Building Administration" (Section C: General School Administration) for first a reading. The second reading will take place at our June 12 meeting and will require a formal (2/3) vote of approval by the School Committee. Mr. Manzi said that the Policy Review Subcommittee will meet again on Wednesday, May 22 at 6:15 in the Memorial Building. Community Engagement Maria Decker reported that she participated in the "Walking School Bus" which included three bus loads of students who walked from Harry Ball field with the Mayor, Dr. Duffy, teachers and chaperons to the Centerville School. Ms. Decker said she also attended the Briscoe musical Paul Manzo reported attending many high school sporting events including tennis, lacrosse and sailing. Maria Decker, Annemarie Cesa and Kris Silverstein attended the Beverly Teachers Association "Teaching Excellence" event at the Danversport Yatch Club. Regular Meeting May 8, 2013 Page 5 of 5 New Business — Maria Decker reported that there will be a "Gala in Honor of Vanessa Greenleaf' on June 27 from 3:00 to 5:00 at the Wenham Country Club. Opportunity for Questions from the Press - none Annemarie Cesa made a motion to adjourn. The motion was seconded by Paul Manzo and approved by a vote of 6:0. The meeting adjourned at 7:40 p.m. Respectfully submitted, Matthew Kavanagh, Secretary Beverly School Committee