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2013-04-10BEVERLY PUBLIC SCHOOLS Regular Meeting Wednesday, April 10, 2013 Beverly City Hall Beverly, Massachusetts A regular meeting of the Beverly School Committee was held on Wednesday, April 10, 2013 in Council Chambers at City Hall, Beverly, MA. Members Present: Mayor Scanlon, Matthew Kavanagh, Paul Manzo, Maria Decker, Kris Silverstein, and Annemarie Cesa Not in Attendance: David Manzi Also in Attendance: Superintendent Dr. Marie Galinski, Assistant Superintendent Dr. Maryellen Duffy, Administrative Assistant to the School Committee Donna Bergeron, Student Representative Hind AI- Jarahi, Beverly High School Media Educator Jo -Anna Lloyd, BHS Principal Sean Gallagher and Assistant Principal Dan Bauer Call to Order: Ms. Decker called the meeting to order at 7 :00 p.m. Pledge of Allegiance: Annemarie Cesa led those assembled in the Pledge of Allegiance. AGENDA Recognition of Students, Employees and Community Members • Executive Vice President and CFO of the Beverly Cooperative Bank Bob Mitchell along with Diane Morris, Director of Marketing presented President Maria Decker and Superintendent Dr. Marie Galinski with a check in the amount of $4,062.37 which will fund an electronic scoreboard at the artificial turf field at Beverly High School. • Dr. Galinski and Maria Decker recognized senior Gabriel Buchsbaum who has been named one of more than 3,000 candidates in the 2013 Presidential Scholars Program. • Dr. Galinski, Maria Decker, Media Education Jo -Anna Lloyd and Walt Kosmowski Executive Director of BevCam recognize the following BHS students: Makayla Townsend and Mackenzie Swensen for the programs they wrote that won the Alliance for Community Media, NE Region Hometown Video for the Public Service Announcement category and Molly Feiring for her video entry which placed in the top ten in the Cinema Salem student competition. • Dr. Galinski and Maria Decker recognized the following students who were accepted to the 2013 All -State Music Festival Samuel Johnson Peter Fickenwirth Mikayla Bishop Rachel Forbes Sophie Israelsohn Zach Kirsch Theresa Orr Open Forum for Citizen Input into Non - Agenda - Related Items Tara Brophy, 7 Boden Avenue, Beverly addressed the committee with her concerns related to security in the schools. Tara requested that the committee review the information she provided and possibly put together an ad -hoc committee that could explore funding /grants that may be available to put some of the suggestions in place and other ways that we can keep our students safe in our schools. Open Forum for Citizen Concerns or Citizen Input into Agenda - Related Items None Approval of Meeting Records A motion was made by Paul Manzo to approve the minutes from the January 16, 2013 Committee of the Whole Retreat meeting. The motion was seconded by Kris Silverstein and approved by a vote of 6 :0 with one correction. A motion was made by Annemarie Cesa to approve the minutes from the January 23, 2013 Committee of the Whole meeting. The motion was seconded by Paul Manzo and approved by a vote of 6 :0. Regular Meeting April 10, 2013 Page 2 of 5 A motion was made by Kris Silverstein to approve the minutes from the March 27, 2013 Committee of the Whole meeting. The motion was seconded by Paul Manzo and approved by a vote of 6:0 with one correction. Report from Student Representative to the School Committee Student Representative, Hind AI- Jarahi reported that the BHS Science League team placed third overall in the final meet, two members of the student body attended Government Day in Boston and said it was a great experience. Hind said that members of the junior class attended the college fair at the Boston Convention Center and "Open Mic Night" which will be held in May will include poetry this year. Communications from Committee Members Maria Decker reported that all members reported communications regarding the Interim - Superintendent position. Matthew Kavanagh agreed that was the bulk of his communications received and whether we would go the interim route. Paul Manzo said he also received communications regarding security in the elementary schools. Kris Silverstein reported the same. Annemarie Cesa said she also heard from someone with a budget question. Recognition of 21 Century Teaching and Learning Report from Superintendent Galinski Action Items 1. School Choice Numbers for 2013 -2014 School Choice Numbers for 2013 -2014 The Administration recommends continued participation in the School Choice program and has included a chart with the current parameters, requests and spaces available. Grade Requests 2013 -2014 Current Approved Grade 10 4 Students 10 /per 4 8 3 Grade 1 2 1 Grade 2 1 1 Grade 3 1 5 Grade 4 0 3 Grade 5 0 2 15 /per Grade 6 Grade 7 Grade 8 Spaces Available Per School Choice Guidelines 4 10 6 8 3 12 Grade 9 17 4 -6 Grade 10 4 9 2 Grade 11 4 8 3 Grade 12 2 11 2 A motion was made my Annemarie Cesa to approve continued participation in the School Choice program and an increase to the number of Grade 9 students accepted from 15 to 21. The motion was seconded by Matthew Kavanagh and approved by a vote of 6:0. 2. School Committee Meeting Schedule for Fall 2013 Dr. Galinski stated that the Fall 2013 School Committee meeting schedule (draft) has been included for your consideration and will require a vote of approval. A motion was made by Paul Manzo to approve the Fall 2013 School Committee schedule. The motion was seconded by Kris Silverstein and approved with a correction and two changes by a vote of 6:0. Regular Meeting April 10, 2013 Page 3 of 5 3. NEASC Progress Report Sean Gallagher, Principal of Beverly High School, reviewed the Two -Year Progress Report from the New England Association of Schools and Colleges (NEASC) in which they continued the high school's accreditation. He commented that seven years ago the high school was at rock bottom. Principal Gallagher extended his appreciation to the many people, School Committee, Dr. Hayes, Dr. Galinski, Dr. Duffy and staff, who have worked so hard to bring the high school to where it is today reflecting on the 25 commendations the school received from the NEASC. Some of the commendations included: • the piloting of rubrics for civic and social expectations • offering of professional development focused on differentiated instruction and standards -based grading • implementation of a 1 :1 laptop program • the support for the teacher leaders who play a vital role in the school improvement process as facilitators within their departments • the completion of curriculum maps for all courses and units of study Mr. Gallagher said that a required five -year progress report will be due in March of 2015. 4. District Review Schedule of Events Dr. Galinski reported that we will participate in a District Review by the Department of Elementary and Secondary Education (DESE) during the week of April 28. The DESE will be looking at school effectiveness and conducting interviews with central office staff, administrators, teachers and school committee members. They will also be conducting some classroom observations as well. 5. Final Day of School for 2012 -2013 Dr. Galinski stated that due to the cancellation of school on March 19 and hoping that we will not have any other weather related cancellations the last day of school for the 2012 -2013 school year will be Monday, June 24 (Early Release). 6. Free and Reduced Numbers Dr. Galinski stated that she has provided an update of the free and reduced numbers and percentages which gives a historical perspective as well. She noted the change in the numbers from 23% to 28% in five years. One committee member noted that there had been talk of a soft redistricting to even off numbers and Maria Decker commented that a redistricting would be done hopefully when the new middle school is completed. Report from School Committee President Maria Decker 1. Joint Council Meeting Review Maria Decker reported that a meeting of the Joint Councils, School Committee and City Council had met on Tuesday, April 9 th at Beverly High School. Topics discussed were PILOT /SILOT, ROTC, reconvening of the Consolidation Committee and the Statement of Interest. 2. Interim - Superintendent Search Maria Decker reported that she has received many communications regarding the interim superintendent and time frame. She reported the committee will go the route of an interim superintendent and that they had interviewed three candidates last evening. The committee will meet again on Friday, April12 at 5:00 p.m. in the Library at BHS. She stated that once chosen, the interim superintendent will work with Dr. Galinski to ensure a smooth transition. 3. Upcoming Budget Hearin__ — May 14, 2013 Maria Decker reported that the School Committee will hold its Public Hearing on the FY14 Budget on Tuesday, May 14 at 7 :OOpm, in the auditorium of Beverly High School. The budget will be posted to the website, www.beverlyschools.orq as we get closer to the date. Committee Reports Regular Meeting April 10, 2013 Page 4 of 5 Standing Committee on Finance & Facilities (Paul Manzo, Chairperson) Paul Manzo reported that the committee last met on Wednesday, April 3, 2013 and received a Buildings and Grounds Report from Commissioner Mike Collins and Buildings & Grounds Director Tim Howland. The report detailed continuing work on the phone lines, key pads at the elementary schools, preparing athletic fields and maintenance throughout the district. Paul Manzo said that Catherine Larson provided information on textile recycling and Nancy Antolini spoke about composting. Paul said they also reviewed the revenues and expenses. 1. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached $165,180.00 in budget transfers for the Fiscal Year 2013. The motion was seconded by Annemarie Cesa and approved by a vote of 6:0. 2. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached changes to non -union hourly pay rates. The motion was seconded by Annemarie Cesa and approved by a vote of 6:0. 3. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding "Sales Calls and Demonstrations" (Section D: - Fiscal Management). The motion was seconded by Kris Silverstein and approved by a vote of 6:0. 4. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding "Payment Procedures" (Section D: - Fiscal Management). The motion was seconded by Matthew Kavanagh and approved by a vote of 6:0. 5. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding "Expense Authorization and Reimbursement" (Section D: - Fiscal Management). The motion was seconded by Annemarie Cesa and approved by a vote of 6:0. 6. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding "Cash in School Buildings" (Section D: - Fiscal Management). The motion was seconded by Annemarie Cesa and approved by a vote of 6:0. Standing Committee on Curriculum, Instruction, and Student Life (Annemarie Cesa, Chairperson) Annemarie Cesa reported that the Curriculum, Instruction and Student Life Committee did not meet last month but are bringing forward the following policies for approval. 1. Upon the recommendation of the Standing Committee on Curriculum, Instruction and Student Life a motion was made by Annemarie Cesa to approve the elementary, middle and high school handbooks. Paul Manzo and Kris Silverstein participated in a discussion regarding students riding their bicycles to school and why the words "students are discouraged from" is in the handbook. Annemarie Cesa requested a meeting sooner rather than later with principals regarding this issue. The motion was seconded by Paul Manzo and approved by a vote of 6:0. 2. Upon the recommendation of the Standing Committee on Curriculum, Instruction and Student Life a motion was made by Annemarie Cesa to approve the attached policy regarding "Tobacco Use by Students" (Section J: Students). The motion was seconded by Paul Manzo and approved by a vote of 6:0. 3. Upon the recommendation of the Standing Committee on Curriculum, Instruction and Student Life a motion was made by Annemarie Cesa to approve the attached policy regarding "Physical Restraint" (Section J: Students). The motion was seconded by Paul Manzo and approved by a vote of 6:0. 4. Upon the recommendation of the Standing Committee on Curriculum, Instruction and Student Life a motion was made by Annemarie Cesa to approve the attached policy regarding "Drug and Alcohol Use" (Section J: Students). The motion was seconded by Mayor Scanlon and approved by a vote of 6:0. 5. Upon the recommendation of the Standing Committee on Curriculum, Instruction and Student Life a motion was made by Annemarie Cesa to approve the attached policy regarding "Children and Adolescents with HIV /AIDS in School Setting" (Section J: Students). The motion was seconded by Mayor Scanlon and approved by a vote of 6:0. 6. Upon the recommendation of the Standing Committee on Curriculum, Instruction and Student Life a motion was made by Annemarie Cesa to approve the attached policy regarding "Student Fees, Fines and Charges" (Section J: Students). The motion was seconded by Mayor Scanlon and approved by a vote of 6:0. Negotiations Subcommittee (Matthew Kavanagh, Chairperson) Matthew Kavanagh reported that the Negotiations Subcommittee currently has no ongoing negotiations. He stated that they will probably be starting sometime in November. Policy Review Subcommittee (David Manzi, Chairperson) Kris Silverstein reported that the Policy Review Subcommittee is bringing forward one policy for approval and three policies for a first reading. Regular Meeting April 10, 2013 Page 5 of 5 1. Upon the recommendation of the Policy Review Subcommittee a motion was made by Kris Silverstein to approve the attached policy regarding "Non- Discrimination" (Section G: Personnel). The motion was seconded by Annemarie Cesa and approved by a vote of 6:0. 2. The Standing Committee on Policy Review recommends the attached policy regarding "Electronic Correspondence between Committee Members" (Section B: School Committee Governance and Operations) for a first reading. The second reading will take place at our May 8, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 3. The Standing Committee on Policy Review recommends the attached policy regarding "School Committee Executive Session" (Section B: School Committee Governance and Operations) for a first reading. The second reading will take place at our May 8, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 4. The Standing Committee on Policy Review recommends the attached policy regarding "School Committee Policy Process" (Section B: School Committee Governance and Operations) for a first reading. The second reading will take place at our May 8, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. Community Engagement Maria Decker reported that she and the Mayor attended Centerville PTO's "Ciao Centerville" pizza fundraiser which took place at BHS and the fare was donated by Beverly businesses. She reported that Secretary of Education, Matt Malone toured the high school commenting on the cleanliness, the 1 to 1 laptop program and the calmness of the students. Matthew Kavanagh reported that the Beverly Dance team, "Dancing with Teachers" is raising money for their team competition. Kris Silverstein reported she was one of the judges at the Centerville Science Night and extended her congratulations to the students and her appreciation to all the people who contributed to the evening's success. Kris reported attending the BHS musical "West Side Story" and said it was remarkable! She attended the All City Band Concert commenting that the members of the band were seated in the audience and were able to listen to their peers perform. Matt Kavanagh commented that he attended as well and extended kudos's to Kris Silverstein's son who composed a piece for the performance. Paul Manzo said he attended the BHS musical, "West Side Story" and noted that the 17 Annual Poetry Contest will be held at the Beverly Public Library. New Business — none Opportunity for Questions from the Press - none Consider Executive Session Annemarie Cesa made a motion to adjourn. The motion was seconded by Kris Silverstein and approved by a vote of 6 :0. The meeting adjourned at 8 :25 p.m. Respectfully submitted, Matthew Kavanagh, Secretary Beverly School Committee