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2013-03-13BEVERLY PUBLIC SCHOOLS Regular Meeting Wednesday, March 13, 2013 Beverly City Hall Beverly, Massachusetts A regular meeting of the Beverly School Committee was held on Wednesday, March 13, 2013 in Council Chambers at City Hall, Beverly, MA. Members Present: Mayor Scanlon, David Manzi, Matthew Kavanagh, Paul Manzo, Maria Decker, Kris Silverstein, and Annemarie Cesa Also in Attendance: Superintendent Dr. Marie Galinski, Assistant Superintendent Dr. Maryellen Duffy, Director of Finance and Operations Jean Sherburne, Administrative Assistant to the School Committee Donna Bergeron, Student Representative Hind AI- Jarahi, Administrator of Special Education Stacy Bucyk, Beverly High School Art Educator Paula Borsetti, ROTC Instructors, Master Sgt. John Abbot and CWO Tom Smith Call to Order: Ms. Decker called the meeting to order at 7:00 p.m. Pledge of Allegiance: David Manzi led those assembled in the Pledge of Allegiance. AGENDA Recognition of Students, Employees and Community Members • Dr. Galinski, Maria Decker and Art Educator Paula Borsetti recognized the following Beverly High School students: Scholastic Art Award winners receiving Silver Key, Gold Key or Honorable Mentions: Mary Brandt Matt Cassola Elizabeth Connors Izzy Dow Matt Garrity Christine Green Austin Healey Sara Inacio Caroline Jennings Kasey Maher Shane McEleney Kayla Ostrowski Kyra Richardson Sam Shorr Cody Spencer Cecelia Tuttle Samantha Way First Prize Winner in the Congressional Competition at Montserrat: Maxx Manfre Art Work chosen to be displayed at the Peabody Essex Museum Tanya Boulanova Jessica Wahl • Maria Decker and Dr. Galinski recognized three of our elementary students who were winners in the "Healthy Living Essay Writing Contest ". Maria Decker reported that their essays are on the BPS website. Eric Moyle - Cove School Jack Wilson - Centerville School Connor Barry - Centerville School Open Forum for Citizen Input into Non - Agenda - Related Items None Open Forum for Citizen Concerns or Citizen Input into Agenda - Related Items None Approval of Meeting Records A motion was made by Matthew Kavanagh to approve the minutes from the February 29, 2012 Committee of the Whole meeting. The motion was seconded by Paul Manzo and approved by a vote of 7:0. A motion was made by David Manzi to approve the minutes from the April 25, 2012 Committee of the Whole meeting. The motion was seconded by Annemarie Cesa and approved by a vote of 7:0. A motion was made by Paul Manzo to approve the minutes from the June 20, 2012 Committee of the Regular Meeting March 13, 2013 Page 2 of 6 Whole meeting. The motion was seconded by David Manzi and approved by a vote of 7 :0. A motion was made by Paul Manzo to approve the minutes from the July 24, 2012 Committee of the Whole meeting. The motion was seconded by Matthew Kavanagh and approved by a vote of 7 :0. A motion was made by Annemarie Cesa to approve the minutes for the February 6, 2013 Regular School Committee meeting. The motion was seconded by Paul Manzo and approved by a vote of 7 :0. Report from Student Representative to the School Committee Student Representative, Hind AI- Jarahi reported the high school musical "West Side Story" was opening tonight with additional performances on Friday and Saturday evening at 7 PM and a Matinee on Sunday at 2 :00. Hind reported that the Rockport National Bank has opened a branch at Beverly High School where students are able to open accounts and cash checks, the Harlem Rockets basketball game is scheduled for Thursday evening at 6:30, there is an upcoming volleyball tournament and the Good Friday Walk will take place on March 29 with all donations going to the poor. Communications from Committee Members Annemarie Cesa received communications about drainage on the new fields at the high school, an open door at BHS, technology in pre - school and that the curtain in the cafetorium at the Ayers School is in bad shape and in need of replacement. She also received communications, as did all of the members, regarding security in the schools. Matthew Kavanagh received communications regarding Superintendent Galinski; thankful for her tenure and remarking that the district is in a good place. Paul Manzo reported talking about and looking over the schedule at the high school for incoming eighth grade students and received questions about the superintendent's retirement, "what's next". Kris Silverstein reported most of the same communications plus some conversations about the sped audit. David Manzi said same... security in schools. Maria Decker received communications on "Where's the Bus ", GPS program, the STAY program at the high school remarking that parents are very pleased with the program. She received coaching questions and referred them to the athletic director, spoke with Representative Parisella regarding the ROTC program and shared the NEASC progress report letter with committee members commenting that Principal Gallagher will discuss the update at the April School Committee meeting. She also fielded questions about the superintendent's retirement and Statement of Interest (SOI). Recognition of 21 Century Teaching and Learning Master Sgt. John Abbot, CWO Tom Smith, and Cadet First Sergeant Matthew Badger from Beverly High School's MCJROTC Program provided the committee with an update of the program. CWO Smith said that the number of students in the program last year was 59 and that currently this year they have 102 cadets; 100 is the required number for the program to continue. He reported that they have an exhibition drill team which will be competing this weekend and said that the cadets have participated in community service, drills, a marksmanship team and they have five members that have competed on a Cyber Security team which missed going to nationals by one team. Maria Decker took a moment to recognize Councilor James Latter who was in the audience and has been a strong advocate for the ROTC Program. Kris Silverstein asked that they speak to the misconception that the ROTC is recruiting students. CWO Smith said that that is not their role at all stating that they are there to mentor and develop the students. CWO Smith also answered David Manzi's question about the cost of the uniforms stating that students do not pay for uniforms they are given a budget of $2000 in which one of their students is in charge of as well as the distribution of uniforms and supplies. Mr. Manzo commented that the Leadership 101 course offered is a learning experience for all students. Report from Superintendent Galinski 1. Action Items - MJROTC Camp Edwards Field Trip Regular Meeting March 13, 2013 Page 3 of 6 Master Sgt. John Abbot, CWO Tom Smith, and Cadet First Sergeant Matthew Badger addressed the committee asking for approval of the Overnight field trip to Camp Edwards, Cape Cod, Massachusetts, projected to take place on July 24 -28, 2013. They reported that there would be approximately 30 to 35 students attending. Cadet First Sergeant Badger reported activities begin at 4:30 a.m. with physical strength training, breakfast, and drills. A motion was made by Annemarie Cesa to approve the overnight field trip to Camp Edwards, Cape Cod, Massachusetts on July 24 -28, 2013. The motion was seconded by Paul Manzo and approved by a vote of 7:0. 2. Mid -Year Progress Report on the Strategic Plan Dr. Galinski noted that she included a copy of her Mid -Year Progress Report on the Strategic Plan which details the three goals and the progress that has been made to date. She stated that she will review the report at the State of the Schools address on March 20, 2013. 3. Winter Athletic Participation Dr. Galinski reported that an update to the Winter Athletic Participation is included for review in your packets. 4. Special Education Progress Review Dr. Galinski reported that back in the spring of 2011 a Special Education Audit was conducted and Stacy Bucyk, Administrator of Special Education is here to provide an update on the progress to date. Stacy reported that together with Dr. Duffy and the Special Education Advisory Committee they have been reviewing, working and acting on the sixteen recommendations some of which included restructuring of the department, review of expenditures, a more uniform pre - referral process and the need to continue to offer comprehensive professional development just to name a few. Stacy said that the committee will continue work on the recommendations but feels that they are making progress and will continue moving forward to implement these recommendations. 5. Final Day of School for 2012 -2013 Dr. Galinski stated that the last day of school for the 2012 -2013 school year is Friday, June 21 St (early release) barring any more school cancellations. 6. Superintendent's Contract Dr. Galinski announced her intent to retire and said that it has been her pleasure to serve the students and staff of the Beverly Public Schools and thanked everyone. Report from School Committee President Maria Decker Maria Decker accepted Dr. Galinski's notification of retirement. She reported that the process going forward will be addressed at the Committee of the Whole meeting on Wednesday, March 27, 2013 at 7:00 p.m. and will welcome community input. Statement of Interest Maria Decker updated the committee on the status of the Statement of Interest reporting that State Treasurer Steve Grossman toured the Briscoe Middle School during a recent visit, seeing first hand some of the issues and overcrowding. Maria reported that the 25 page Statement of Interest will be submitted early next week. Maria Decker reported on the following upcoming events: • A meeting of the Joint Council (School Committee and City Council) has been scheduled for Tuesday, April 9th at 7:00 p.m. in the Beverly High School Auditorium. On the agenda will be JROTC Program, PILOT /SILOT and a reconvening of the Consolidation Committee, members include Councilors, Wes Slate and Jason Silva and School Committee members Annemarie Cesa and Paul Manzo and three citizen representatives. • State of the Schools address will be held on Wednesday, March 20 with a reception beginning at 6:30 and the program at 7PM in the high school auditorium. Regular Meeting March 13, 2013 Page 4 of 6 Maria Decker stated that the "Spring Community Update" flyer has been completed and will be included in the water bills going out in April, May and June. Committee Reports Standing Committee on Finance & Facilities (Paul Manzo, Chairperson) Mr. Manzo reported that the committee last met on Wednesday, March 6 ", approved minutes and received a detailed report from Commissioner Mike Collins and Director of Building and Grounds Tim Howland. The report included Green Community initiative, phone system issues and repairs done at the high school. There was a lengthy discussion about approval of a security key pad system installation which was supported by YMCA Executive Director Judith Cronin. The committee also received a cost analysis of the Launch Program and the SSP Program at Centerville and reviewed the fiscal operating budget. Mr Manzo reported that the Finance and Facilities Committee is bringing forward two items for approval and five policies for a first reading: 1. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the installation of keypad security access devices at district elementary schools. Funds for this work, not to exceed $15,000, will be derived from the Administrative Contingency account AD700 62883. The motion was seconded by Annemarie Cesa and approved by a vote of 7:0. 2. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve $33,650.00 in budget transfers for the Fiscal Year 2013 budget, as follows: Account Decrease Increase NB080 62960 Contracted Services $33,650.00 BR080 62960 Contracted Services $816.00 AY080 61067 ESL $20 AD700 62883 Contingencies $12 The motion was seconded by Kris Silverstein and approved by a vote of 7:0. 3. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve $1,199.35 in budget transfers for the Fiscal Year 2013 budget, as follows: Account Decrease Increase BG295 61001 Overtime $1 CE055 61001 Custodial Overtime $269.73 HA055 61001 Custodial Overtime $929.62 The motion was seconded by David Manzi and approved by a vote of 7:0. 4. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Sales Calls and Demonstrations" (Section D: - Fiscal Management) for a first reading. The second reading will take place at our April 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 5. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Payment Procedures" (Section D: - Fiscal Management) for a first reading. The second reading will take place at our April 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 6. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Expense Authorization and Reimbursement" (Section D: - Fiscal Management) for a first reading. The second reading will take place at our April 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 7. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Cash in School Buildings" (Section D: - Fiscal Management) for a first reading. The second reading will take place at our April 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. Standing Committee on Curriculum, Instruction, and Student Life (Annemarie Cesa, Chairperson) Annemarie Cesa reported that the Curriculum, Instruction and Student Life Committee last met on Regular Meeting March 13, 2013 Page 5 of 6 Wednesday, March 6, 2013 and Technology Director's Judy Miller and Paul Cohen provided the committee with a Technology Incident Report which is a comprehensive list of technology incident /repairs to be addressed most of which are at Briscoe. The Committee reviewed the elementary, middle and high school handbooks, which Annemarie reported had minimal changes. She said they received the annual update of the EEC Program from Dr. Duffy who was asked to look at the unevenness of students in the program. Dr. Duffy also provided an update of the Department of Education's new frameworks. Annemarie Cesa reported that the Standing Committee on Curriculum, Instruction and Student Life is bringing forward one policy for approval and five policies for a first reading. 1. Upon the recommendation of the Committee on Curriculum, Instruction and Student Life a motion was made by Annemarie Cesa to approve the attached policy regarding "School Admissions" (Section J: Students). The motion was seconded by Matthew Kavanagh and approved by a vote of 7:0. 2. The Standing Committee on Curriculum, Instruction and Student Life recommends the attached policy regarding "Tobacco Use by Students" (Section J: Students) for a first reading. The second reading will take place at our April 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 3. The Standing Committee on Curriculum, Instruction and Student Life recommends the attached policy regarding "Physical Restraint" (Section J: Students) for a first reading. The second reading will take place at our April 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 4. The Standing Committee on Curriculum, Instruction and Student Life recommends the attached policy regarding "Drug and Alcohol Use" (Section J: Students) for a first reading. The second reading will take place at our April 10, 2013 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 5. The Standing Committee on Curriculum, Instruction and Student Life recommends the attached policy regarding "Children and Adolescents with HIV /AIDs in School Setting" for a first reading. The second reading will take place at our April 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. 6. The Standing Committee on Curriculum, Instruction and Student Life recommends the attached policy regarding "Student Fees, Fines and Charges" for a first reading. The second reading will take place at our April 10, 2013 meeting and will require a formal (2/3) vote of approval by the School Committee. Negotiations Subcommittee (Matthew Kavanagh, Chairperson) Matthew Kavanagh reported that the Negotiations Subcommittee has nothing ongoing at the moment. Policy Review Subcommittee (David Manzi, Chairperson) David Manzi reported that the Policy Review committee last met on February 13, 2013 and is bringing forward the following six policies for approval. 1. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy regarding "School Committee Internal Organization" (Section B: School Committee Governance and Operations). The motion was seconded by Matthew Kavanagh and approved by a vote of 7:0. 2. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy regarding "School Committee Subcommittees and Standing Committees" (Section B: School Committee Governance and Operations). The motion was seconded by Paul Manzo and approved by a vote of 7:0. 3. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy regarding "Temporary and Advisory Committees" (Section B: School Committee Governance and Operations). The motion was seconded by Kris Silverstein and approved by a vote of 7:0. 4. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy regarding "School Attorney" (Section B: School Committee Governance and Operations). The motion was seconded by Annemarie Cesa and approved by a vote of 7-0. Regular Meeting March 13, 2013 Page 6 of 6 5. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy regarding "School Committee Meetings — Open Meetings" (Section B: School Committee Governance and Operations). The motion was seconded by Kris Silverstein and approved by a vote of 7:0. 6. Upon the recommendation of the Standing Committee on Policy Review a motion was made by David Manzi to approve the attached policy regarding "Regular School Committee Meetings" (Section B: School Committee Governance and Operations). The motion was seconded by Paul Manzo and approved by a vote of 7 David Manzi reported that the Standing Committee on Policy Review's next meeting is scheduled for March 27 2013 at 6:15 p.m. Community Engagement Kris Silverstein stated how impressed she was with the Science Fair, which she judged, at the North Beverly Elementary School and was looking forward to attending Centerville's on Thursday. She expressed her amazement with the range of ideas the students have and the seriousness with which they take their projects. Paul Manzo reported attending the Ayer's Science Fair. Matthew Kavanagh reported attending the 8 t " grade curriculum night commenting that it was very informative and said the Briscoe's open house was very well organized; giving the appropriate amount of time with each parent. He commented that BHS Principal Sean Gallagher and Technology Director Judy Miller did a great job on their presentations for the 8 t " grade Move -up night. David Manzi reported receiving a number of positive comments on the Mayor's State of the City address, he remarked that there was a "great showing" at the Ayers Science Fair and also noted that the curtain in the cafetorium needs to be replaced. Maria Decker said that she had participated in the Parking & Traffic Commission meeting with Dr. Galinski and principals from Ayers, Centerville, Cove and Hannah to go over the traffic issues and possible solutions. New Business - none Opportunity for Questions from the Press - none Consider Executive Session A motion was made by David Manzi to enter into Executive Session to discuss strategy with respect to collective bargaining with non -union personnel and not to return to open session. The motion was seconded by Paul Manzo. A roll call vote was taken resulting in the following: YES: Paul Manzo Mayor Scanlon Kris Silverstein David Manzi Matthew Kavanagh Annemarie Cesa Maria Decker NO: Motion passes 7:0 Annemarie Cesa made a motion to adjourn. The motion was seconded by David Manzi and approved by a vote of 7:0. The meeting adjourned at 8:55 p.m. Respectfully submitted, Matthew Kavanagh, Secretary Beverly School Committee