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2013-02-26NO Board: Library Trustees Subcommittee: City of Beverly, Massachusetts Public Meeting Minutes Date: Tuesday, February 26, 2013 7:00 P.M. Place: Beverly Public Library Board members present: Margaret Altman, Georgia Bills, Marshall Handly, Anthony Kline, Neil Olson, Kevin O'Reilly, and Myron Schirer -Suter Board members absent: Mary Behrle, Joanne Panunzio Others present: Patricia Cirone, Anna Langstaff Recorder: Anna Langstaff Kevin O'Reilly presided. Neil Olson made the motion, seconded by Anthony Kline, to accept the minutes of the regular meeting of January 22, 2013 as read. Motion passed. Election of Officers Anthony Kline made the motion, seconded by Marshall Handly, to nominate Kevin O'Reilly as Chair. There were no other nominations. Motion passed. Kevin O'Reilly made the motion, seconded by Marshall Handly, to nominate Joanne Panunzio as Secretary. There were no other nominations. Motion passed. Committee assignments will remain the same. Public Presentation None Committee Reports Personnel: No report. Administration: No report. Finance: No report. Long Range Planning: No report. Report of the Library Director 1) Budget: Current budget is on track. No word from Mayor when budget discussions will start. 2) Building: HVAC work is progressing. Digital controls are being installed but have not been switched over to new system. RFP for work on skylights and Essex Street facade is scheduled to go out to bid in April. In anticipation of this work, plans are being made to move the rest of the fiction books to another area. Barnet Gallery has been painted. Carpet for Sohier Room and Will Barnet Gallery has not been chosen. Shades will be installed on some of the 2nd floor windows. 3) Farms Building: There is an on -going leak in the roof. Nextel has moved out of small building on Farms Library property. The library will use this for extra storage space. 4) Bookmobile: Old bookmobile is up for bid. 5) Personnel Changes: The communication department positions have been filled. Circulation positions have been posted. Reference job description is being revised. 6) Security Camera: Patricia Cirone is waiting for final approval to install an additional security camera on the Dane Street side of the building. 7) Evergreen Upgrade: NOBLE has not switched over to the new upgrade of Evergreen. 8) Public Fax: The library is planning to offer public fax service. 9) Downloadable Books: Patricia Cirone reviewed the library's downloadable book statistics. The Beverly Public Library has been asked to participate in a statewide eBook pilot program. 10) Programs: Teen poetry contest, author talk with James Phoenix, opera class, book sale, creative writing class. Communications Kevin O'Reilly reported that the Beverly Public Library was granted a waiver and will be receiving state aid funds. Unfinished Business 1) Meeting Room Policy: Library trustees reviewed draft of meeting room policy. Anthony Kline made the motion, seconded by Marshall Handly, to: accept the Meeting Room Policy as amended. Motion passed. New Business 1) Conflict of Interest: Anna Langstaff will check with city clerk to see if library trustees need to sign off on the conflict of interest law. The next meeting of the board will be Tuesday, March 26, 2013 at 7:00 PM at the Main Library. There being no further business, the meeting was adjourned at 7:50 PM.