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2013-07-01 Special MeetingRegular Meeting Page 1 of 6 Beverly Meeting Minutes From: Kathy Connolly [kconnolly @beverlyma.gov] Sent: Thursday, July 18, 2013 1:52 PM To: minutes @beverlyma.gov Subject: special7- 1- 13.doc corrected version Special Meeting Beverly City Council 7:00 PM July 1, 2013 Roll Call: Councilors P. Guanci D. Scott Dullea , Donald G. Martin, Scott D. Houseman, James F. Latter, D. Wesley Slate, Jr., Maureen Troubetaris, Brett Schetzsle, Jason Silva. Pledge of Allegiance to the Flag: Councilor Latter Acceptance of Minutes: Public Speakers: Revocation Hearing: Order # 102 (Hawkers &Peddlers License) John Doyle, 5 Blaine Ave Continued to July 15, 2013 (i , 7:30 PM Public Hearings: Order # 92 - 7:05 pm - Interdepartmental Transfers Continued to July 15, 2013 (i , 7:15 PM Presentations, Awards and Memorials: Resolutions: Airport Commissioners Leo White- Paul Barnico - William F. Mahoney Communications from His Honor the Mayor: #121 July 1, 2013 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: As you councilors well know, the City of Beverly has a real need to upgrade its internal communications system by extensive laying of fiber optic cable to connect municipal buildings. While expensive to install, this investment will allow Beverly to significantly reduce costs of leased communications lines 7/25/2013 Regular Meeting which suffer from frequent outages. Page 2 of 6 The impending conversion from two local dispatch centers (police and fire) to the Regional Emergency Communications Center (RECC) located in Middleton will improve the dispatching process and save Beverly money while eliminating local investment. The conversion does underscore, however, an ongoing problem within Beverly's borders which has existed since radio communication began many years ago, of "dead spots" in our community. These are caused by Beverly's topography whose up and down nature impedes line of sight communications. It is very important that we bring our electronic communications system within Beverly to a first class condition. The investment to do so involves both the laying of the fiber optic cable described above and the installation of above ground repeating equipment and is significant in the order of $1,000,000 but annual savings of at least $100,000 in utility bills has been identified and much improved service levels and capabilities will derive from this necessary investment. Please set a public hearing for July 15 on this appropriation request. Thank you. Very truly yours, William F. Scanlon, Jr. Mayor Refer to Finance & Property #122 July 1, 2013 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: Bids have now been received for the important City Hall and Police Station upgrade project. The lowest responsive bid is from Lambrian Construction Corp. whose bid amount is $2,233,000. Despite best efforts to fully define the project and because City Hall is extremely old, dating back into the 1700's, we may discover hidden conditions. Thus, we respectfully request an appropriation of $2,600,000 which represents a 16.49% contingency. Our estimate in the capital expenditure plan for the combined City Hall and Police Station work was $2,750,000. The requested appropriation is $150,000 less than that estimate. Please set a public hearing for this appropriation on July 15 Thank you. Very truly yours, William F. Scanlon, Jr. 7/25/2013 Regular Meeting Mayor Refer to Finance & Property #123 July 1, 2013 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: Page 3 of 6 I hereby appoint, subject to your review and recommendation Mr. James Matz, 10 Victor Avenue to represent the Planning Board on the Open Space and Recreation Committee (OSRC). His term to be effective from August 31, 2013 until August 31, 2016. Very truly yours, William F. Scanlon, Jr. Mayor Refer to Public Services Communications from other City Officers and Boards: Communications, Applications and Petitions: #124 Communication Relative to receipt of Proposal to purchase Turtle Creek 401 Essex St. from N.S. Home Consortium Receive and Place on File 9 -0 Vote Reports from Committees: #121 The Committee on Finance and Property / Committee of the Whole to whom was referred the matter of Request for appropriation $1000,000. for updates to cable /Radio Equipt. have considered said matter and beg leave to report as follows, to wit: 7/25/2013 Regular Meeting Submit the accompanying order and recommend its adoption Page 4 of 6 Ordered: That the City Council of the City of Beverly will hold a Public Hearing on Monday July 15, 2013 at 7:05 PM in City Council Chambers, third floor 191 Cabot St., Beverly, MA relative to the appropriation of $1,000,000 for the costs of the installation of cable and radio equipment to improve police and data processing communications throughout the City; that to meet this appropriation the Treasurer with the approval of the Mayor and the Director of Municipal Finance is authorized to borrow $1,000,000 under Chapter 44 of the General Laws or any other enabling authority; that the Treasurer is authorized to file an application to qualify under Chapter 44A of the General Laws any or all of the bonds and to provide such information and execute such documents as may be required for these purposes. Order read once and adopted 9 -0 Vote #122 The Committee on Finance and Property / Committee of the Whole to whom was referred the matter of Request for appropriation of $2,600,000.. for repairs to City Hall and the Police Station have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council of the City of Beverly will hold a Public Hearing on Monday July 15, 2013 at 7:25 PM in City Council Chambers, third floor 191 Cabot St., Beverly, MA relative to the appropriation of $2,600,000 for the making of extraordinary repairs to City Hall and the Police Station, including the repair /replacement of exterior /interior walls, roofing systems and windows; that to meet this appropriation the Treasurer with the approval of the Mayor and the Director of Municipal Finance is authorized to borrow $2,600,000 under Chapter 44 of the General Laws or any other enabling authority; that the Treasurer is authorized to file an application to qualify under Chapter 44A of the General Laws any or all of the bonds and to provide such information and execute such documents as may be required for these purposes. Order read once and adopted 9 -0 Vote #227 - 2012 #126 - 2013 The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Order Councilor Slate re: amendment to article XXXVIII, Sec 25 Parking & Loading Requiremens - General provisions have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted 9 -0 Vote #52 The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Proposed Amendments to Zoning ordinance Article XXXVIII Sec 28 -25 regarding offsite Parking. Have considered said matter and beg leave to report as follows, to wit: Submit the accompanying amended Ordinance and recommend its adoption In the year two thousand and thirteen An Ordinance amending certain sections of the City of Beverly Zoning Ordinance entitled Article XXXVIII, Section 7/25/2013 Regular Meeting Page 5 of 6 38 (formerly Section 29 of the City Ordinances). Be it ordained by the City Council of the City of Beverly as follows, to wit: (a) Amend Section 38 -25 (formerly Chapter 29 -25) of the Zoning Ordinance entitled Parking and Loading Requirements to allow shared on -site parking by special permit; allow the by -right use of on- street spaces by certain uses to meet parking requirements; regulate use of public off - street parking facilities to meet parking requirements; allow off -site parking on privately -owned lots to meet parking requirements; and add provisions for compact parking spaces; and (b) Amend Section 38.2.8. (formerly Chapter 29.2.B.) by adding definitions for "Baseline Number of Parking Spaces "; "Off- Street Parking "; "On- Street Parking ", "Parking Aisle ", "Parking Lot ", and "Parking Space ". A copy of the proposed amendments which will affect Article XXXVIII of the City of Beverly Ordinances is on file in the office of the City Clerk and is available for public review. ATTEST: Kathleen P. Connolly, CIVIC City Clerk Per Order of the City Council Order read once and adopted 9 -0 Vote #57 The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Reappointment to the Beverly Housing Authority — Joseph Sciola, 22 Federal St. #309 Beverly, MA. 01915 to serve as a tenant Representative have considered said matter and beg leave to report as follows, to wit: Submit the accompanying amended ordinance and recommend its adoption In the year two thousand and thirteen An Ordinance amending certain sections of the City of Beverly Zoning Ordinance entitled Article XXXVIII, Section 38 (formerly Section 29 of the City Ordinances). Be it ordained by the City Council of the City of Beverly as follows, to wit: (a) To amend Section 38 -28.F. (Procedures for Special Permits and Variances); (b) To amend Section 38- 28.C.1. (Special Permit Uses) (c) To delete Section 38- 28.C.3. in its entirety; and (d) To amend Sections 38- 5.M.1. and 38- 28.M.4. (Design Review Board) A copy of the proposed amendments which will affect Article XXXVIII of the City of Beverly Ordinances is on file in the office of the City Clerk and is available for public review. ATTEST: Kathleen P. Connolly, CMC City Clerk Per Order of the City Council 7/25/2013 Regular Meeting Page 6 of 6 Order read once and adopted 9 -0 Vote #83 The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Recommendations from Planning Board re: Orders # 52 & 57 have considered said matter and beg leave to report as follows, to wit: Receive and Place on file Order read once and adopted 9 -0 Vote #115 The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Application — Lodging House License (Bright Investments LLC) — 68 Dane St. have considered said matter and beg leave to report as follows, to wit: Recommend the Council Deny the application for License Order read once and adopted 9 -0 Vote Motions and Orders: #125 Order: Councilor Troubetaris — request for a two way stop sign @ the intersection of River and Bridge Streets Refer to Legal Affairs and Parking and Traffic Unfinished Business: Final Passage: Order #117 amending Ordinance relative to One Way Streets and signage Call for a Special Meeting -July 15, 2013 @ 7:00 PM Meeting Adjourned 8:35 PM Attest: Kathleen P. Connolly, CMC City Clerk 7/25/2013