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2012-01-08BEVELRY GOLF & TENNIS January 8 ,2012 Meeting Minutes COMMISSIONERS Mr. Lowd Mr. Barger Mr. Crandall Mr. Lawler Mr. Richardson GFMI Mr. Carter Mr. Dionne Mr. Page Meeting called to order at 7pm. Tour of Club House Commission members had a tour of the current construction areas at the clubhouse. Particularly reviewed the handicap accessible ramp modification, the porch surface area, and the installation areas for the lift units. Minutes for December Mr. Lawler motioned to accept the December minutes, seconded by Mr. Crandall. Motion carried 5 -0. Finance Report Mr. Lawler distributed the Finance Report and reviewed it with the Commission members. He reviewed the expense accounts that were adjusted during the month of December. Capital Improvements Mr. Dunn distributed BGT Capital Improvements update dated December 31, 2012, indicating other ADA compliance improvements of $80,000. He indicated that having Beverly Public Works Officials involved in laboring these improvements would save the city some of this money for other improvements. He also stated that we might be able to apply and be honored with additional grant money. Club House Update (Mr. Dunn) Mr. Dunn stated the work has now started on the updating of the Club House; re: lifts, ramps, etc. The necessary work will continue through March but thought the next five years out of season. This work will resolve the ADA issues. Our architect will attend the meeting scheduled for February. He also indicated that the contractors would do a reasonable clean up when they are finished and assured Mr. Carter. We can also get a professional cleaning company in when construction is complete. The Carter Report Mr. Carter stated that 2012 was up 10% over 2012, which is good news. He feels they finished the year on a positive note. He is also accepting deposits. He indicated that the woods have been cleaned out to the left of the 4 th hole. The reels have been sharpened at Hillview in North Reading. They have added a wooden wall to the cinder block in the building and all new carts will arrive in the spring. The Cart Pen has been removed to allow for additional parking in the spring. Mr. Carter also indicated that the rates for 2013 would remain the same as 2012. Mr. Carter indicated that the construction company hit an electrical feed during their work eliminating power feeds to the cart barns, pros hop and maintenance garage. Mr. Page was unaware that the power was also lost to the freezers in the basement until he lost approximately $2000 worth of food. Mr. Dunn will discuss with the contractor their liability insurance and the Commission will discuss allocating money for Mr. Page's loss. Mr. Lawler motioned to maintain the same season rates as 2012 for 2013, seconded by Mr. Crandall. Motion carried 5 -0. The Tennis Report (Mr. Carter) Mr. Carter stated that the screens can be folded for spring and will be fine. The Dionne Report Mr. Dionne indicated that they are collecting dues; he stated that 15 to 20 members can go either way but they can be prorated. He stated that he has a check for the first Memorial Bench, which will be delivered in about two weeks. The bench will be placed on the 11 tee. The check will be made out to the City of Beverly for $1500. The Page Report Mr. Page reported $2700 in December. He also stated that he will not show the Club House during construction and will wait for it to be cleaned before showing. He anticipates a lot of bookings once the lifts are installed. He also reminded the Commission his concern for the lighting on the signage on the entrance to the property. Meeting adjourned at 8pm.