2012-09-25NO
Board: Library Trustees
Subcommittee:
City of Beverly, Massachusetts
Public Meeting Minutes
Date: Tuesday, September 25, 2012 7:00 P.M.
Place: Beverly Public Library
Board members present: Margaret Altman, Mary Behrle, Georgia Bills, John Kelley, Anthony
Kline, Neil Olson, Kevin O'Reilly, Joanne Panunzio, and Myron Schirer -Suter
Board members absent:
Others present: Patricia Cirone, Anna Langstaff
Recorder: Anna Langstaff
Kevin O'Reilly presided.
Neil Olson made the motion, seconded by Mary Behrle, to accept the minutes of the regular
meeting of June 26, 2012 as read. Motion passed.
Public Presentation
None
Committee Reports
Personnel: No report.
Administration: No report.
Finance: No report.
Long Range Planning: No report.
Report of the Library Director
1) FY2012 Budget: Patricia Cirone reported that the FY2012 budget balanced. 2) FY2013
Budget: Budget is on track. 3) Contract for Architect: The City has awarded the contract for the
architect to oversee the work for library exterior stairs and skylight. The City hopes to have bids
out to contractors by spring 2013, with work to begin in the summer of 2013. 4) Flood: The
library experienced another flood. Children's Room and meeting rooms were not available for 10
days. Department of Public Services helped with clean up effort. Some wall panels and
baseboards were removed and replaced. Patricia Cirone continues to talk to Mike Collins about
finding ways to seal the doors. 5) Check -ins: Patricia Cirone and Anna Langstaff are continuing
one -on -one rotating "check -ins" with all full -time and some part -time employees to discuss job
satisfaction and performance. 6) Job Reorganization: Patricia Cirone is starting a reorganization
of some positions and departments at the library. She plans to establish a communication
department. 7) Security: There has been an increase in the number of alcohol bottles found in the
library. Patricia Cirone has asked the police department to resume their walk throughs. 8)
Bookmobile Welcome Party: October 21. 9) Evergreen: Evergreen implementation continues to
go well. More computers need to be replaced than was originally anticipated. 10) Union
Negotiations: Union negotiations are proceeding. 11) Trustees: John Kelley is resigning from the
board. Marshall Handly has been asked to join the board. 12) Programs: Monday Mornings have
resumed; author talk coming up; meditation program. 13) Summer Reading Program: Young
Adult summer reading program was very successful.
Communications
None
Unfinished Business
Materials Selection Policy: Patricia Cirone reviewed draft of the reconsideration form. Library
trustees discussed form and policy. Patricia Cirone will revise policy and form.
New Business
Meeting Room Policy: Patricia Cirone reviewed meeting room policies from other libraries.
Library trustees asked questions. Patricia Cirone encouraged trustees to look at other libraries'
policies. Meeting room policy will be discussed at the October meeting.
The next meeting of the board will be Tuesday, October 23, 2012 at 7:00 PM at the Main
Library.
There being no further business, the meeting was adjourned at 8:15 PM.