2012-04-24NO
Board: Library Trustees
Subcommittee:
City of Beverly, Massachusetts
Public Meeting Minutes
Date: Tuesday, April 24, 2012 7:00 P.M.
Place: Beverly Public Library
Board members present: Margaret Altman, Mary Behrle, Georgia Bills, John Kelley, Anthony
Kline, Neil Olson, Kevin O'Reilly, Joanne Panunzio, and Myron Schirer -Suter
Board members absent:
Others present: Patricia Cirone, Anna Langstaff
Recorder: Anna Langstaff
Kevin O'Reilly presided.
Neil Olson made the motion, seconded by Anthony Kline, to accept the minutes of the regular
meeting of March 27, 2012 as read. Motion passed.
Public Presentation
None
Committee Reports
Personnel: John Kelley reported that he received contract language from the city solicitor
providing the option to roll over the contract from year to year, up to two additional years. John
Kelley reviewed the proposed language with the full board. After some discussion, John Kelley
made the motion, seconded by Neil Olson, to:
approve the amendment of the contract to section 3 for term of contract. Motion
passed.
John Kelley reported that Patricia Cirone and Anna Langstaff requested an additional day off
(floating holiday). After some discussion, Neil Olson made the motion, seconded by Joanne
Panunzio, to:
extend the floating holiday to the Library Director and Assistant Director. Motion
passed 8 -1. Anthony Kline voted against.
John Kelley reported that effective July 1 Anna will be making less money than the people she
supervises. After some discussion, John Kelley and Kevin O'Reilly agreed to write a letter to the
Mayor bringing this to his attention.
Administration: No report.
Finance: No report.
Long Range Planning: No report.
Report of the Library Director
1) Budget: FY2012 is over all in good shape. 2) Trust Funds: Interest for third quarter is
dramatically up compared to the second quarter losses. 3) Building: No word on award for RFP
for building. 4) Outdoor Furniture: Furniture is on order. 5) Comfortable Chairs: Patricia Cirone
purchased comfortable chairs for children's room, second floor and third floor. 6) Farms Library
Problems: Kate Ingalls is still working on setting up a community meeting to discuss unruly kids
on Farms Library property. 7) Bookmobile: New bookmobile should be delivered by the end of
May. 8) Evergreen: Switchover to Evergreen will be Memorial Day weekend. The library will
open at 11 AM on May 22 to provide an opportunity for staff training. The library will open at 1
PM on May 29. 9) Union Negotiations: Union negotiations are continuing. 10) Vacation: Patricia
Cirone will be on vacation May 13 -21. 11) Programs: Annual poetry contest; book sale;
Montserrat student exhibit in honor of children's book week; Kevin Carey book release party;
meditation seminar.
Communications
None
Unfinished Business
1) Video Surveillance Policy: Library trustees reviewed draft of video surveillance policy. After
some discussion, Neil Olson made the motion, seconded by Joanne Panunzio, to:
accept the video surveillance policy as amended. Motion passed.
New Business
1) Committee Assignments: Kevin O'Reilly made the following committee assignments:
Administration: Kevin O'Reilly, Chair, Mary Behrle, Georgia Bills, Joanne Panunzio
Finance: Anthony Kline, Chair, Margaret Altman, Neil Olson, Myron Schirer -Suter
Personnel: John Kelley, Chair, Anthony Kline, Neil Olson, Joanne Panunzio
Long Range Planning, Mary Behrle, Chair, Margaret Altman, Georgia Bills, John Kelley,
Anthony Kline, Neil Olson, Kevin O'Reilly, Joanne Panunzio, Myron Schirer -Suter
2) Materials Selection Policy: Library trustees reviewed materials selection policy. Trustees
asked Patricia Cirone to write up a draft of the procedure to be used for the objection of materials
that will be included as part of the materials selection policy. Patricia Cirone will bring draft to
next meeting. Library trustees also discussed whether to include the materials selection policy as
part of Library Director and Assistant Director contracts. 3) FY2013 Budget: Patricia Cirone
presented FY2013 budget with a 1.3% increase. After some discussion, Anthony Kline made the
motion, seconded by Neil Olson, to:
approve the proposed FY2013 budget. Motion passed.
The next meeting of the board will be Tuesday, May 29, 2012 at 7:00 PM at the Main Library.
There being no further business, the meeting was adjourned at 8:35 PM.