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2012-04-10BEVERLY GOLF & TENNIS April 10, 2012 Meeting Minutes Commissioners Mr. Lowd Mr. Barger Mr. Lawler Mr. Richardson GFMI Mr. Carter Mr. Dion Mr. Murphy Mr. McHugh Mr. LaPierre Mr. Carr Meeting called to order at 7pm. Intrtoductions and Announcements Mr. LaPierre introduced Mr. Devin Carr, a teacher at BHS who will help out with the tennis program along with his wife, Haven, when needed. The Commission welcomed them to the program. Mr. Lowd briefly mentioned an article he spotted in the newspaper from the BHS class of 1959 referring to events of sledding on the course and skating on the pond and how the "Shoe" was part of the life of Beverly. Mr. Carter stated that he reinstated the "tag" system for members distributing tags to members with their names printed on them. Minutes for March 2012 Mr. Carter asked that his name be removed from the elevator paragraph regarding the cost of the elevator. The secretary made note of the request and Mr. Lawler motioned to accept the minutes contingent upon the above request; seconded by Mr. Richardson. Motion carried 4 -0. Finance Report Mr. Lawler reviewed the Finance Maintenance /Bond Accounts with the Commission and distributed the spreadsheets. Mr. Richardson motioned to accept; seconded by Mr. Barger. Motion carried 4 -0. Capital Improvement Update Mr. Dunn addressed the Commission and indicated that the balance on the new maintenance building should be settled in two weeks; the utility work is still being done. The big expenses are in the club house; the lift/ handicap ramp and windows. There is a request out to the Mass. Historic Commission for a match grant for the windows. The lift will be more than or about $300,000. We don't have enough money left to finish everything. The lift and handicap accessibility improvements need and must be done by the end of this year. Met with the Architect 10 days ago, will play with numbers. The ramp wont need to be completely destroyed. We will put windows out to bed when ready. GFMI Course Report Mr. Carter Mr. Carter stated that the courts opened on March 15. There are some members still returning from Florida, some are still on the fence about weather they will return or not. They do have a few new members and some are on medical. He also indicated that the course is dry and there are no major issues. He did attend a National PGA meeting; the topic was how to get golfers back to playing golf. They are not playing for financial reasons, time constraints, etc. Mr. Carter also indicated that they would like to explore the options of installing the telephone poles and netting to protect the workers and neighbors as well as the tennis spectators. He will provide quotes. Mr. Murphy Mr. Murphy expressed his approval of the set up and location of the new maintenance building. Mr. Collins has told him as soon as the electrical is complete; he can clean out the wayside storage units and have them removed. Mr. Murphy did state the cost of new grinders would run approximately $41,000. He also stated that they could possibly get by without them for now. The cost for double gates at maintenance build will be $4100. Mr. Murphy also indicated the drainage on hole 2; he wants to get it done immediately; we wont see this hole this dry again. 8" pipe, crushed stone $4963. Mr. Lawler motioned to approve $4963 for drainage repair for hole 2, seconded by Mr. Barger. Motion carried 4 -0. Mr. Murphy also indicated bunkers 8, 14, 18 and 10 to be completed by June 1 will cost $4200. Mr. Barger motioned to approved $4200, seconded by Mr. Lawler. Motion approved 4 -0. Mr. McHugh Mr. McHugh motioned that the pump house is in progress; should be complete in a couple weeks. The course is off to a great start. Pro Shop Report Mr. Dion The Pro Shop is good; open, demos every Thursday. Leagues are being scheduled and starting up. Tennis Report: Mr. LaPierre New England Tennis will be down to get the courts ready. The cost will be $17,250, they will provide all new nails. It will take 5 days to complete. We will open by May 1. We do have some wind screens in disrepair. We will need to replace nine; approx $2500. Mr. Barger motioned to approve $2500 for new wind screens seconded by Mr. Richardson. Motion carried 4 -0. Old wind screens will be recycled to protect spectators in the Tennis Court area from stray golf balls. Mr. Collins, Public Works, will open up the tennis building soon. Clubhouse Report Mr. Carter stated that Mr. Page is rehabbing from knee replacement but the pub is open 7 days a week. Functions are slower but will pick up after May 1. Follow up Mr. Dunn indicated that maintenance report started out with $48000 this evening and we approved $20000. Meeting adjourned at 8pm.