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2011-12-14BEVERLY PUBLIC SCHOOLS Regular Meeting Wednesday, December 14, 2011 Beverly City Hall Beverly, Massachusetts A regular meeting of the Beverly School Committee was held on Wednesday, December 14, 2011 in Council Chambers at City Hall, Beverly, MA. Members Present: Annemarie Cesa, Maria Decker, Karen Fogarty, David Manzi, Kris Silverstein, Paul Manzo and Mayor Scanlon Also in Attendance: Superintendent Dr. Marie Galinski, Assistant Superintendent Dr. Maryellen Duffy, Director of Finance and Operations Jean Sherburne, Administrative Assistant to the School Committee Donna Bergeron, Student Representative Ian McHugh, Ayers Ryal Side School Principal Sue Charochak, Cove School Principal Stacy Bucyk, Hannah School Principal Susan Snyder, and North Beverly School Principal Jennifer Flewelling Call to Order: Ms. Cesa called the meeting to order at 7:00 pm. Pledge of Allegiance: Maria Decker led those assembled in the Pledge of Allegiance. ACFNDA Recognition of Students, Employees and Community Members Dr. Galinski, Annemarie Cesa and the elementary principals took part in recognizing the following students who had perfect scores on the spring 2011 MCAS test: �r',hnnl CstnrlPnt Grar1P /TPCt Ayers Heather Blago 3 /Math Ayers Connor Cademartoi 5 /Math Ayers Andrew Chen 5 /Math Ayers Sophia Demarkis 5 /Math Ayers Tyler Geary 5 /Math Ayers Catherine Munroe 5 /Math Cove Jolie Ingemi 3 /ELA Cove Tessa Hautula 3 /Math Cove Miranda Healy 3 /Math Hannah Travis Letourneau 3 /Math Hannah Maria Connor 5 /ELA North Beverly Zoe Hano 3 /Math North Beverly Emilia Schinnerl 3 /Math Dr. Galinski and Annemarie Cesa recognized Beverly High School student Zach Stone for his work in creating a widely distributed video featuring the Beverly High School One -to -One Laptop initiative. Dr. Galinski and Annemarie Cesa recognized three teachers who are retiring at the end of December 2011 Retirees included Betsy Desmond (33 years), Carolyn Morse (25 years) and Beth Scaparotti (22 years). Dr. Galinski recognized Beverly High School nurse Kim Pappas, who recently received an award from North Shore Medical Center Union Hospital for her service. Regular Meeting December 14, 2011 Page 2 of 6 Annemarie Cesa recognized and thanked Carolyn Trefry Desilvestre and Phyllis Dragonas, outgoing citizen advisors to Curriculum, Instruction, and Student Life Standing Committee. She also expressed gratitude to Michelle Curreri and Robert Hames, who served as representatives to the Standing Committee on Finance and Facilities. Dr. Galinski and Annemarie Cesa recognized and expressed gratitude to Ward 4 School Committee Representative Karen Fogarty for four years of dedicated service to the school district. Ms. Cesa praised Karen for her commitment to the students, parents, administrators and fellow committee members. Open Forum for Citizen Input into Non - Agenda- Related Items None Open Forum for Citizen Concerns or Citizen Input into Agenda- Related Items None Approval of Meeting Records A motion was made by Maria Decker to approve the minutes from the November 16, 2011 Regular School Committee meeting. The motion was seconded by Kris Silverstein and approved with one correction by a vote of 7 -0. A motion was made by Maria Decker to approve the minutes from the December 22, 2010 Executive Session. The motion was seconded by Kris Silverstein and approved by a vote of 7 -0. A motion was made by Maria Decker to approve the minutes from the November 3, 2010 Committee of the Whole meeting. The motion was seconded by Kris Silverstein and approved by a vote of 7 -0. A motion was made by Karen Fogarty to approve the minutes from the November 3, 2010 Executive Session. The motion was seconded by David Manzi and approved by a vote of 7 -0. A motion was made by David Manzi to approve the minutes from the October 28, 2010 Executive Session. The motion was seconded by Karen Fogarty and approved by a vote of 7 -0. A motion was made by Maria Decker to approve the minutes from the October 20, 2010 Executive Session. The motion was seconded by Kris Silverstein and approved by a vote of 7 -0. A motion was made by David Manzi to approve the minutes from the March 10, 2010 Executive Session. The motion was seconded by Maria Decker and approved by a vote of 7 -0. A motion was made by David Manzi to approve the minutes from the February 12, 2010 Executive Session. The motion was seconded by Karen Fogarty and approved by a vote of 7 -0. A motion was made by Maria Decker to approve the minutes from the June 22, 2011 Executive Session. The motion was seconded by David Manzi and approved by a vote of 7 -0. Report from Student Representative to the School Committee Student Representative Ian McHugh reported that the fall play "Candide" was a well attended success. Junior class officers attended a seminar on bullying and the Student Advisory Committee made a request to the school committee for the purchase of two automated external defibrillator (AED) units, to be placed on the third and fourth floors at Beverly High School. Regular Meeting December 14, 2011 Page 3 of 6 Communications from Committee Members • All members reported receiving calls concerning the facilities usage report and the development of a statement of interest for a grade 5 -8 middle school. • David Manzi attended an Ayers PTO meeting where Principal Charochak provided some insight on the 5 -8 middle school model. He congratulated the BHS football team on their Thanksgiving Day win. • Paul Manzo enjoyed the high school play "Candide" and a recent middle school band and chorus performance. He participated in the annual Holiday Parade and reported on well - attended PTO meetings at the Ayers and Briscoe schools. • Kris Silverstein attended the IEP informational meeting and reports that the Special Education (SPED) Ad hoc committee continues to evaluate SPED audit recommendations. • Karen Fogarty attended many of the same meetings previously mentioned, as well as an informational meeting on the new teacher evaluation system. • Maria Decker reported concerns regarding large grade 3 class sizes at the Centerville School, the development of next year's budget, and technology at the middle school. She received positive comments concerning the recently installed high school turf field. Ms. Decker attended a BHS swim meet, PTO meetings at the Centerville and Briscoe schools, and an anti - bullying presentation featuring Mark Brown sponsored by the Briscoe PTO. Centerville community members are grateful for newly installed "No Smoking" signs and are now requesting "No Dogs Allowed" signs. • Mayor Scanlon reported on his work on the Statement of Interest. • Annemarie Cesa received a call from a parent regarding after - school elementary building security and referred a Briscoe school bullying incident to the administration. Report from Superintendent Galinski Dr. Galinski congratulated Ian McHugh on his performance in "Candide" and extended her appreciation to Karen Fogarty for her hard work and dedication over the last two terms as the Ward 4 School Committee representative. Dr. Galinski briefly summarized results from a district Alumni Survey, which focused on perceived levels of preparedness for work and higher education in recent Beverly High School graduates. Survey participation levels were relatively low, but Dr. Galinski discussed possible ways to improve data collection in future surveys. In general, BHS graduates feel prepared for higher education and the work environment, but there were specific recommendations for improvement. For example, recent graduates asked the administration to consider adding more science lab experiences, specific advanced placement courses, and more opportunities for independent learning. Respondents who entered the workplace following graduation suggested a greater focus on interpersonal skills, the creation of additional work study opportunities, and emphasis on skills required for working in groups and meeting deadlines. The committee discussed the report briefly. Report from School Committee President Annemarie Cesa Vote on the Statement of Interest Mayor Scanlon outlined the process for submitting a Statement of Interest to the Massachusetts School Board Authority for a potential middle school renovation project. He indicated that a complementary vote by the City Council is expected to take place at their Monday, December 19, 2011. The following motion was made by Maria Decker: Resolved: Having convened in an open meeting on December 14, 2011, the School Committee of Beverly, in accordance with its charter, by -laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest Form dated October 11, 2011 for the Briscoe Middle School located at 7 Sohier Road which describes and explains the following deficiencies and the priority category(s) for which Beverly may be invited to apply to the Massachusetts School Building Authority in the future Regular Meeting December 14, 2011 Page 4 of 6 — Priority (7) "Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements." The obsolescence of the building is indicated, in part, by antiquated, unreliable and inefficient HVAC, electrical and plumbing systems and a lack of space preventing optimal educational programming; and hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building Authority in no way guarantees the acceptance of the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the City to filing an application for funding with the Massachusetts School Building Authority. The motion was seconded by Annemarie Cesa and approved by roll call vote as follows: Yes — Ms. Silverstein, Ms. Decker, Ms. Fogarty, Mr. Manzi, Mr. Manzo, Mayor Scanlon and Ms. Cesa No — None Committee Reports Standing Committee on Finance and Facilities (Paul Manzo, Chairperson) Mr. Manzo reported that the Finance and Facilities Committee last met on November 16, 2011. The Standing Committee presents the following policies for approval: Upon the recommendation of the Standing Committee on Finance and Facilities Paul Manzo made a motion to approve the attached policy regarding "Restricted Use of Tax Identification /Exemption Number" (Section D: Fiscal Management # 13). The motion was seconded by Karen Fogarty and approved by a vote of 7 -0. Upon the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding "Student Transportation Services" (Section E: Support Services #7). The motion was seconded by Kris Silverstein and approved by a vote of 7 -0. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding "Community Use of School Facilities" (Section K: Community Relations #1). The motion was seconded by David Manzi and approved by a vote of 7 -0. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Public Concerns and Complaints" (Section K: Community Relations #2) for a first reading. The second reading will take place at the January 18, 2012 meeting and will require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Donations and Solicitations in Schools" (Section K: Community Relations #5) for a first reading. The second reading will take place at the January 18, 2012 meeting and will require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Finance and Facilities recommends the attached policy regarding "Advertising in Schools" (Section K: Community Relations #6) for a first reading. The second reading will take place at the January 18, 2012 meeting and will require a formal (2/3) vote of approval by the School Committee. The next meeting of the Finance and Facilities Committee will be Wednesday, December 21, 2011, 7:00 pm in the Memorial Building. Regular Meeting December 14, 2011 Page 5 of 6 Standing Committee on Curriculum, Instruction, and Student Life (Maria Decker, Chairperson) Maria Decker reported that the Standing Committee on Curriculum, Instruction and Student Life last met on November 3 0, 2011 and received a presentation from all district principals on the Professional Learning Communities activities and discussed defibrillation training and recertification for students. The Curriculum, Instruction and Student Life Standing Committee presents the following for approval: Upon the recommendation of the Standing Committee on Curriculum, Instruction, and Student Life a motion was made by Maria Decker to approve the attached School District Calendar for the 2012 -2013 school year. The motion was seconded by David Manzi and approved by a vote of 7 -0. Upon the recommendation of the Standing Committee on Curriculum, Instruction, and Student Life a motion was made by Maria Decker to approve the attached policy regarding "Social Networking Policy of the Beverly Public Schools" (Section G: Personnel # 15). The motion was seconded by David Manzi and approved by a vote of 7 -0. The Standing Committee on Curriculum, Instruction, and Student Life recommends the attached policy regarding "Care of School Property" (Section J: Students # 15) for a first reading. The second reading will take place at the January 18, 2012 meeting and will require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Curriculum, Instruction, and Student Life recommends the attached policy regarding "Hazing" (Section J: Students # 16) for a first reading. The second reading will take place at the January meeting and require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Curriculum, Instruction, and Student Life recommends the attached policy regarding "Wellness" (Section J: Students #34) for a first reading. The second reading will take place at the January 18, 2012 meeting and will require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Curriculum, Instruction, and Student Life recommends "Sports Related Head Injuries and Concussions" (Section J: Students #38) for a first reading. The second reading will take place at the January 18, 2012 meeting and will require a formal (2/3) vote of approval by the School Committee. The next meeting is scheduled for January 24, 2012 at 7:00 p.m. in the Memorial Building. Policy Review Subcommittee (David Manzi, Chairperson) Mr. Manzi said he had nothing to report at this time. Negotiations Subcommittee (Karen Fogarty, Chairperson) Karen Fogarty reported the committee met earlier this evening and the next meeting is schedule for January 24, 2012 at 4:30 p.m. New Business None Opportunity for Questions from the Press None Consider Executive Session A motion was made by Annemarie Cesa to enter into Executive Session to discuss strategy with respect to collective bargaining with union personnel and not to return to open session. The motion was seconded by David Manzi and Regular Meeting December 14, 2011 Page 6 of 6 approved by roll call vote as follows: Yes — Ms. Silverstein, Ms. Decker, Ms. Fogarty, Mr. Manzi, Mr. Manzo, Mayor Scanlon and Ms. Cesa No — None Maria Decker made a motion to adjourn. The motion was seconded by David Manzi and approved by a vote of 7 -0. The meeting adjourned at 7:55 p.m. Respectfully submitted, Paul Manzo, Secretary Beverly Public School Committee Approved 12/21/2011