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2011-11-16BEVERLY PUBLIC SCHOOLS Regular Meeting Wednesday, November 16, 2011 Beverly City Hall Beverly, Massachusetts A regular meeting of the Beverly School Committee was held on Wednesday, November 16, 2011 in Council Chambers at City Hall, Beverly, MA. Members Present: Annemarie Cesa, Maria Decker, Karen Fogarty, David Manzi, Kris Silverstein, Paul Manzo and Mayor Scanlon Also in Attendance: Superintendent Dr. Marie Galinski, Assistant Superintendent Dr. Maryellen Duffy, Director of Finance and Operations Jean Sherburne, Administrative Assistant to the School Committee Donna Bergeron, BHS Principal Sean Gallagher, BHS Educator Doug Guy, Briscoe Middle School Principal Matthew Poska and Assistant Principals Amy Gerade and Terry Conant. Call to Order: Ms. Cesa called the meeting to order at 7:00 pm. Pledge of Allegiance: Ms. Fogarty led those assembled in the Pledge of Allegiance. AGENDA Recognition of Students, Employees and Community Members The following students were recognized the achieving perfect scores on the 2011 MCAS test. Beverly High School - Grade 10 Gabriel Buchsbaum — Math Mackenzie Gotsch — Math Samuel Johnson — Math Briscoe Middle School C-rradP h Jane Healy — ELA Ryan Scoglio — Math Marita Smallman — ELA Kristin Doucette — Math Garbriela Rushi — ELA Grade 7 Andrea MacLeod — Math Melissa Lubas — Math Olivia Huth — Math Grade 8 Kayleigh Boucher — ELA Sydney Maciak — ELA, Math Renee Pelletier — Math Samuel Schale — Math Sarah VanNess — Math Campbell Wood — Math Calvin Reed — Math Open Forum for Citizen Input into Non - Agenda- Related Items None Open Forum for Citizen Concerns or Citizen Input into Agenda- Related Items None Approval of Meeting Records A motion was made by Maria Decker to approve the minutes from the October 12, 2011 Regular School Committee meeting. The motion was seconded by Kris Silverstein and approved by a vote of 7 -0. A motion was made by Maria Decker to approve the minutes from the October 26, 2011 Committee of Regular Meeting November 16, 2011 Page 2 of 5 the Whole School Committee meeting. The motion was seconded by David Manzi but no vote was taken as Ms. Fogarty asked that the discussion regarding submission of a Statement of Interest for renovation of the middle school be edited to include a more detailed account of the conversation. A motion was made by Maria Decker to approve the minutes from the November 2, 2011 Committee of the Whole meeting. The motion was seconded by Paul Manzo and approved by a vote of 7 -0. Report from Student Representative to the School Committee Student Representative Ian McHugh reported that the BMPAA is holding a Celebrity Bartending fundraiser at the Mandrake Restaurant on December 7, 2011, with all tips from this adult event will go to the Beverly Music Department. On Wednesday 11/23/2011 Cafe Salerno will host the second annual Thanksgiving Day Breakfast, with tickets at $10. Preparation and practices for the high school play "Candide" are going smoothly. Performances are scheduled for December 1 -4, 2011. Communications from Committee Members • All members reported receiving constituent calls regarding the Facilities Study Group report and a proposed middle school grade 5 — 8 reconfiguration. • David Manzi attended and was a judge at the Ayers Ryal Side School Halloween contest. He wished the BHS football coaches and team good luck at the Thanksgiving Day game. • Paul Manzo reported on recent PTO meetings at the Cove, Centerville, and Beverly High schools. • Kris Silverstein commented on the great success of the Fall Frolic. She reminded all of an upcoming Briscoe fundraiser at Fudruckers, and reported on a recent Health Advisory meeting and the annual MASC /MASS Convention. • Karen Fogarty attended a recent Hannah PTO meeting where they addressed concerns related to the facilities study group report. Ms. Fogarty extended her "congratulations" to the Briscoe Middle School cross country teams, where the boys group placed 1 St in the NEC while the girls finished 2nd • Maria Decker received communications on the district Everyday Math program, district surveys and grade 3 enrollment at Centerville. Maria attended recent Homecoming programs, the Centerville PTO Clickers presentation and a bullying prevention program. • Mayor Scanlon attended both Briscoe and North Beverly Veteran's Day programs. He stated that the high school project is coming to completion and the parking area fencing will be removed within the next couple of weeks. Report from the Superintendent 1. Overnight Field Trip — Briscoe Middle School — Grade 8 Assistant Principal Amy Gerade requested approval of the Briscoe Middle School Grade 8 New York City overnight field trip, projected to take place on June 7 -8, 2012. Following discussion and questions from the committee, a motion was made by Maria Decker to approve the overnight field trip to New York on June 7 -8, 2012. The motion was seconded by Paul Manzo and approved 7 -0. 2. Overnight Field Trip — Briscoe Middle School —Grade 6 Assistant Principal Terry Conant requested approval of the Briscoe Middle School Grade 6 trip to Nature's Classroom projected to take place on April 9-13, 2012 (White &Gold teams) and May 7 -11, 2012 (Blue team). Mr. Conant reported that all three groups would be going to the same location this year in Charlton, MA. Following discussion and questions from the committee, a motion was made by Maria Decker to approve the Grade 6 overnight field trip to Nature's Classroom on April 9 -13, 2012 and May 7 -11, 2012. The motion was seconded by David Manzi and approved by a vote of 7 -0. Regular Meeting November 16, 2011 Page 3 of 5 3. Overnight Field Trip — Beverly High School — Germany BHS Foreign Language educator Doug Guy requested approval of the Beverly High School exchange trip to Bargteheide, Germany projected to take place on June 4 -June 28, 2012. Mr. Guy reported an increase in the cost due to airfare from $1200 to $1600 and that he currently has six students who have expressed an interest in going. Following discussion and questions from the committee, a motion was made by Paul Manzo to approve the overnight BHS exchange trip to Bargteheide, Germany on June 4 through June 28, 2012. The motion was seconded by Karen Fogarty and approved by a vote of 7 -0. 4. Grants for 2011 -2012 Dr. Duffy requested School Committee approval of the attached list of 2011 -2012 grants to the Beverly Public Schools. A motion was made by David Manzi to approve the 2011 -2012 grants awarded to the Beverly Public Schools. The motion was seconded by Paul Manzo and approved by a vote of 7 -0. 5. November 8th Professional Day Dr. Duffy reported that the October 8 th professional day went very well. A detailed schedule of program offerings was distributed to committee members prior to the meeting. 6. Fall Athletic Participation Dr. Galinski provided the committee with a summary of BHS Fall 2011 student athletic participation rates. She reported that Athletic Director James Coffey is currently conducting a survey of parents and students regarding fall athletic programs, which is currently available at the BHS website. Report from School Committee President Annemarie Cesa MASC /MASS conference update Assistant Superintendent Dr. Duffy and School Committee members Kris Silverstein, Paul Manzo and Maria Decker provided a summary of the recent MASC /MASS Conference. Participants attended many workshops, including some detailing changes to the open meeting law and collective bargaining strategies. Members learned effective means of budget presentation and spoke with numerous vendors. Approval of a Representative to the North Shore Regional Vocational Committee Ms. Cesa requested approval of Dean Porteous to the North Shore Regional Vocational Committee. Our current representative, Mr. Porteous' term will expire on January 12, 2012. A motion was made by Mayor Scanlon to approve the re- appointment of Dean Porteous as Beverly's Representative to the North Shore Vocational School District. The motion was seconded by Kris Silverstein and approved 7 -0. Committee Reports Standing Committee on Finance & Facilities (Paul Manzo, Chairperson) Mr. Manzo reported that the Finance and Facilities Committee met twice, on October 19, 2011 and November 16, 2011, since the last regular meeting. At both meetings they received detailed buildings and grounds reports from Director of School Division Tim Howland, which included an extensive summary of work performed in the district, including repairs related to recent flood damage. Athletic Director James Coffey addressed the committee to request two new assistant coaching positions and Transportation Director Bill Burke delivered a review of district transportation services. The committee also reviewed the revenues and expense reports for the past two months. Regular Meeting November 16, 2011 Page 4 of 5 Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve two stipends to support increased enrollment in the High School swimming and wrestling programs. The stipends are not to exceed $1600 per sport and are to be taken from the Athletics Fees revolving account. The motion was seconded by Maria Decker and approved 7 -0. The Standing Committee on Finance & Facilities recommends the attached policy regarding "Restricted Use of Tax Identification /Exemption Number" (Section D: Fiscal Management # 13) for a first reading. The second reading will take place at our December 14, 2011 meeting and will require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Finance & Facilities recommends the attached policy regarding "Student Transportation Services" (Section E: Support Services #7) for a first reading. The second reading will take place at our December 14, 2011 meeting and will require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Finance & Facilities recommends the attached policy regarding "Community Use of School Facilities" (Section K: Community Relations #7) for a first reading. The second reading will take place at our December 14, 2011 meeting and will require a formal (2/3) vote of approval by the School Committee. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding "School Safety Drills" (Section E: Support Services # 1) . The motion was seconded by Maria Decker and approved by a vote of 7 -0. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding `Building Security (Section E: Support Services #3). The motion was seconded by Kris Silverstein and approved by a vote of 7 -0. Upon the recommendation of the Standing Committee on Finance and Facilities a motion was made by Paul Manzo to approve the attached policy regarding "Visitors to Schools" (Section K: Community Resources #4). The motion was seconded by Maria Decker and approved by a vote of 7 -0. Standing Committee on Curriculum, Instruction, and Student Life (Maria Decker, Chairperson) Maria Decker reported the Curriculum, Instruction and Student Life committee last met on November 2, 2011 at which time they welcomed the new Briscoe Middle School student representative, Eli Silverstein. The committee reviewed the revised 2011 -2012 calendar as well as the draft calendar for 2012 -2013. The committee discussed beginning the 2012 -2013 school year prior to Labor Day which would require a teacher /union approval. A Connect -Ed Utilization report was delivered by Dr. Duffy as well as a review of the Social Networking policy. The Curriculum, Instruction and Student Life Committee next meeting is Wednesday, November 3 0 th at 6:30 p.m. The Standing Committee on Curriculum, Instruction, & Student Life recommends the attached policy regarding "Social Networking Policy of the Beverly Public Schools" (Section G: Personnel # 15) for a first reading. The second reading will take place at our December meeting and will require a formal (2/3) vote of approval by the School Committee. Upon the recommendations of the Standing Committee on Curriculum, Instruction & Student Life a motion was made by Maria Decker to approve the attached revised 2011 -2012 District Calendar. The motion was seconded by Karen Fogarty and approved by a vote of 7 -0. Regular Meeting November 16, 2011 Page 5 of 5 Negotiations Subcommittee (Karen Fogarty, Chairperson) Upon the recommendation of the Standing Committee on Negotiations a motion was made by Karen Fogarty to approve the attached policy regarding "Recruitment and Selection of Professional Personnel" (Section G: Personnel #11). The motion was seconded by David Manzi and approve by a vote of 7 -0. Policy Review Subcommittee (David Manzi, Chairperson Mr. Manzi reported no meetings scheduled at this time. New Business Maria Decker reported that the district wide information flyer was included in recent water /sewer bills. The Curriculum, Instruction & Student Life Committee and Finance and Facilities Committee are accepting applications for Citizen Representatives. Additional information is located on the district web site; responses should be submitted to the office of the Superintendent no later than December 7, 2011. Beverly High School was chosen 1 out of 16 to participate in the WGBH High School Quiz show and they were also recognized by the College Board recently. Opportunity for Questions from the Press None Maria Decker made a motion to adjourn. The motion was seconded by Kris Silverstein and approved by a vote of 7 -0. The meeting adjourned at 8:57 pm. Respectfully submitted, Paul Manzo, Secretary Beverly Public School Committee