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2007-10-09BEVERLY GOLF & TENN.IS COMMISSION 134 McKay Street Beverly, Massachusetts 01915 Meetin of October 9, 2007 Commission Members Jeffrey mein, Chairman Richard urger, vice -- Chairman Kevin Ascolillc Chad Crandeli Crary Lambert Martin Lawler Dougias Richardson I)iane Presutti, Recording Secretary Guests Present: John Dunn, City of Beverly Finance Director; Art Daignault, ADS. Coordinator for the City of Beverly; Jane Ask Director of Business Operations, for Bass River Tennis; Manny Barros, Owner of Bass River; John. Waugh, Mngr. Of Tennis Operations at BGT; Mr. Obear & Mr. Newhall, Tennis • Club Members. enm* Remarks: Mr. Mein reflected on the quiet 30 days he has had. and is eager to move forward with their .continuous efforts on the course and master plan. He indicated that Mi. Johnson was invited to attend this evenings meeting but has stated for the record that he was not present He assured the members and guests that he the goal is to move forward in a positive manner for the future of the facility. ARRroval of MinuLes of Se tember 20070 Mr. Klein asked the Commission for any comments regarding the September minutes and/or a motion to accept. Mr. Lawler motioned to accept the minutes as presented, seconded by Mr. Crandall. Motion carried 7--0. Finance Report: Mr. Lawler stated that the balance in the Maintenance account is $57,000; $2,400 worth of bills were paid in September towards maintenance. There is stiff $36,000 available in the veranda account. There has been $2,000 in bills submitted not yet paid leaving a balance of $54,000. Mr. lambert motioned to accept the finance report as presented, seconded by Mr. Crandall. Motion carried 7 -0. Faces: U date on 'torn ' ter Removal. Mr. Ascolillo has previously mentioned an acquaintance knowledgeable about the Massachusetts Historical Register and had conversed with her regarding advise the Commission. He indicated that his acquaintance discouraged them to pursue removal from the Historical Register. She did indi cafe that she would provide the Com=ission with architects familiar with the Preservation Codes that could assist them.. Mr. Klein stated that Ms. Cassidy is also compiling a list for the Commission. 1VIr. Kdein indicated that at the August 2007 meeting the Commission pass a motion to do preliminary tree work. At that time, the Commission asked that Johnson Golf Management personnel mark the trees that should be addressed first. The personnel agreed to start this process. At the September meeting, the Commission learned that Johnson Golf Management and their personnel would not participate i�a helping with the tree Ana rbir g process. Therefore, Mr. Dunn. was asked to invite Mr. I�hmowitz and Mr. Collins to get started on this phase of tree removal. Mr. Dunn state that they have not tagged trees as yet but have imaged to get a telecopter and came'ra with pictures to feed into oIS system. This will allow them to look at green and brown spats; along with water spots and I.D. certain problematic issues. once that is done, they will look at the trees and brush; about three weeks away. Mr. Dunn stated that the Nigger trees warranting heavier equipment might need to wait for frozen ground. Also, he indicated that not interfering with the golf operation and having cooperation. from Doug Johnson would be beneficial. Mr. Dunn will provide Mr. Johnson the time frame that they will be nuarkmi a trees. Proceeds with Master Plan. MT. Klein stated that there is a Master Plan in place to make bnprovements on the course with an estimate cost. He stated to the Commission that they might be more ready than they think to address the Mayor and the City Council. :tic. Klein. indicated that the total reconstruction of the drainage project is $500,000, �nin rr um of $200,000 depending of the extent of the reconstruction and flat does not include irrigation.. Mr. Lawler stated that the Master flan has a number, the building has a number, Minave has a number and asked the Commission to move forward and present to the Mayor and City Council in December. Mr. Lambert having a presentation with a "phase' approach with excerpts from the Gale Report would be a comprehensive presentation. Mr. urger stated that beeping the focus on the course is important but indicated that they would approach. the Council at a later date regarding the building phase. Mr, Lawler motioned that the Commission move forward with putting together numbers for the "Phase' plan to present to the Mayor by the first or second creek of December to include Master Plan, Maintenance Building and Drainage for request for funds by December. The Commission, to compile proposal at the November 13 meeting to be presented to Mr. Dunn by November 20. Seconded by Mr. Ascolillo. Motion passed 7 -0. PUdate on . Cassi ro osal to hire an a evalw Mr. Dunn stated that Ms. Cassidy has requested recommendations from a Boston Attorney and Mr. Gel%neau is pursuing the platter. Mr. Klein indicated that the Commission would include this matter on a future agenda and follow up. Management Contract: Tennis Fagffift PRdate": Mr. Waugh, BGT Tennis Operations from Bass river Tennis Club, indi cated that their estimate for painting the fence is approx. $13,600. They did purchase a roller for the courts. The windscreens will be in place by next season. He also indicated that the feedbag he is getting is all positive. The members are now going inside due to darkness. He stated that the nets plan on staying in place until the end of October. Ms. Ash, Bass River Director of Operations, indicated that they have not made money this season. Experiencing good relationship with Johnson golf Management. Mr. Barros indicated that Bass River was not allowed to serve any beverages to their player and were instructed to direct their players to a vending machine or the l 9 Hole. He asked the Commission to consider a pool be installed to help. business. He also asked that when. the drainage project in Raymond Farms is complete that the contractors redo the courts they put in hard courts. He also indicated that they are in "talks" regarding their contract for next season.. Mr. Daignault asked if they could provide a program for people with disabilities. Ms. Ash stated that they need special certification for that but would look into it, TT date on Johnson's status on Lease fp=ents. Mr. Dunn indicated that Mr. Gelineau has drafted a letter and 'is consulting with council in Boston.. New Business: r 2008 Goff Rates and Fees: Mr. Dunn distributed some proposals to the Commission for review. Ids proposal consists of o, 3 & 5% increases. Mr. Dunn indicated that there are no longer Soo members to the club and a modest increase for the next few years would be received better than a jump in three years. Mr. Klein stated that the City has jurisdictions over the fees and Johnson Gold' Management has jurisdiction over greens fees. we can make a proposal and the City Council can rectify. Mr. Johnson wishes to distribute a letter to members by the end of October regarding fees. He bars asked the Commission to address the rate increase. Mr. Crandall reminded the Commission of the incident last year regarding members not paying on time being e xcluded from membership. Mr. Johnson is in arrears of his payments and wants fast cash. Mr. rein agrees that a mid -rate increase is logical but only Johnson Calf Mngt. would benefit. He also stated that the Commission should not move can an inctease until litigation is resolved. Mr. Lambert motioned to a 0% (zero percent) increase for the 2008 rate; the 2008 rate to remain at the 2007 level for the entire year, seconded by Mr. Crandall. Motion carried 6- 1 . Mar. Lawler re Letter to Johnson Gog Ma n�ent The Co' * ssion reviewed a letter composed by Mr. Lambert regarding Johnson Golf Mana g ements decision to be uncooperative in assisting the Commission in tagging the trees to be removed from the course. Mr. Lawler motioned to send the letter as written. to Mr. Gelineau for review then forward to Mr. Johnson. Motion seconded by Mr. Barger. Motion. carried 7--0. Greens Covers: Mr. Lawler motioned to approve the purchase of two greens covers not to exceed $5000. Motion carried by Mr. Lambert. Motion carried 7 - 0. BGT A ccessibilk lie ort resentednd re aced hi Doi �# 1lmr. Daignnau t presented a nine -page report containing repairs to the Club House for handicap accessibility. Mr. Lambert sugg ested that the facilities Sub pay attention to this report and review for the next meeting so the Commission can move on urnmediate repairs. Mr. Klei . n asked Mr. Bar and Mr. Crandall to review and put their heads to g ether on this matter. loo tin Co uttee for December Election of New Co Sion cersR Mr. Klein appointed Mr. Bar and himself as Nominatin Committee to provide a list of q ualified candidates for the December election for the 2008 Chairman seat The Holida part in December will include election of officers UW evenin Mr. Klein motioned to a seconded b Mr. Uwler. Motion carried 7-0. Mr. Klein thanked the g uests' anal adjourned the meetin at 8:35pm.