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2010-06-08Beverly Golf & Tennis Commission 06/08/10 Meeting Minutes Meeting called to order at 7:00 p.m. In Attendance: Mr. Lowd Mr. Ascolillo Mr. Barger Mr. Lambert Mr. Lawler Mr. Richardson Opening remarks Mr. Lowd welcomed everyone to the meeting this evening and distributed the Beverly Rec. Magazine as well as the North Shore Golf Magazine containing an article naming Chris Carter as PGA Professional of the Year. Mr. Lowd congratulates Mr. Carter for this outstanding award. Minutes of May Mr. Lawler motioned to accept the minutes of May, seconded by Mr. Barger. Motion carried 5 -0. Finance Report Mr. Lawler indicated the balance in the maintenance account is $38,000 to get them through the end of June. The Commission asked that Mr. Bouchard attend the next meeting and up date them on the environment costs that keep incurring. Mr. Barger motioned to accept the Finance reports for May and June, seconded by Mr. Richardson. Motion carried 5 -0. Management Contract Status Mr. Lowd distributed the final contract to all the members to review. BG &T Site Projects Tennis: Mike stated that a pipe broke in the tennis shop that has been repaired. He also stated that the mold in the bathrooms has been cleaned up. Also, a pipe broke in courts 5 &6 which tossed up some mud but that has since been capped off. The Beverly High School has finished their season; although they cannot play on clay courts during finals. The youth and adult programs will start in two weeks. Pro Shop Janet Gaffey, the pro shop designer gave a brief update on the progress of the pro shop. She stated that the electric is started and being done by the city. She also indicated the Art Daneault, ADA Coordinator, has been hospitalized and those plans may fall behind. The cabinet maker has been working on cabinets and rugs will be ordered. She also stated that the City has taken over some of the work to lower costs and estimates four weeks for completion. Cart Paths Mr. Murphy stated that he sat with Mr. Dunn and used a map of the course and broke it up into six areas. He also stated that he would sit down with City engineer to discuss the plan for the cart paths. He indicated that it will go out to bed on July 1 and would like the work completed by Labor Day. He doesn't anticipate any drainage tying up the project. He is bringing in extra sand. Maintenance Building Tina Cassidy will prepare a map with property setbacks and will instruct the Commission regarding zoning and Planning Board application. Wards 3 & 5 Councilors will be involved with this plan and the neighbors will need to be informed. Benches Mr. Lawler stated that they have placed benches on holes 1 & 12. There will soon be a bench on hole 10. The installation cost is high but is trying to find someone to install them for less cost. The city has utilized this bench project on a lot of open space in the parks and has been successful. EI evators /Chaff rl ifts. Mr. Dunn, Mr. Gelineau and a representative from Garaventa Elevators walked through the club house for options on installing an elevator or lula. The mechanism must be able to have access to the three floors of the club house. A three step project will be proposed and reviewed with the Commission as well as ADA. Mr. Page provided a list of minor repairs /improvements to the commission. Mr. Dunn told Mr. Page to move forward on projects 2,4,9 & 10. Mr. Dunn also asked Mr. Page to get an estimate on the heating system repairs and outside maintenance need to be in compliance with the Historic Commission. Therefore, 3,1,7,8 & 11 will all fall into the Historic Commission rules and regs. Mr. Page also distributed the spreadsheet for the restaurant /pub. He has booked two weddings for 2011 and wants to keep the restaurant /pub open 11 or 12 months out of the year. Carter's Course Report Mr. Carter distributed a spreadsheet explaining the rounds that took place for the month of May. He indicated that there were 5300 rounds in May and the estimate for the year is 35,000. Mr. Dion stated that both outings were a great success and both will be returning next year. Mr. Lawler motioned to adjourn, seconded by Mr. Ascolillo. Motion adjourned at 8:35pm.