2010-08-10Beverly Golf & Tennis Commission
08/10/10 Meeting Minutes
Meeting called to order at 7:00 p.m.
In Attendance:
Mr.
Lowd
Mr.
Ascolillo
Mr.
Barger
Mr.
Crandall
Mr.
Lambert
Mr.
Lawler
Mr.
Richardson
GFMI
Mr. Carter
Mr. Murphy
Mr. Dion
Mr. Page
Guests
Mr. Dunn
Mr. Lowd called the meeting to order at 7pm
Minutes of July
Mr. Barger motioned to accept the minutes of July, seconded by Mr. Lawler.
Motion carried 6 -0
Finance Report
Mr. Lawler stated that the end of their fiscal year was July 31, 2010 and there
was no finance report available at this time. He estimated about $4000 left in
their account and that they should be all set with their budget for 2011.
Site Projects
Tennis
Mr. Carter indicated that the Tennis Program has been very busy; the weather
has been war and cooperating. He is hearing a lot of positive feedback and
nothing negative. The membership remains close to last year's number.
Pro Shop Update
Mr. Lowd indicated that Janet Gaffey could not attend this evening but he did
receive updates from her for discussion.
Painting: Mr. Lowd stated that painting was difficult without proper lighting so
they were having the electrician come in to install the lighting previously
approved.
Cabinetry: The cabinetry is currently being installed.
Fireplace: The fireplace is being done with carpet along with the threshold into
changing room. Janet will take care of the curtain rod for the changing room.
Cameras: The cameras still need to be mounted.
Front Door: The front door is scheduled for installation next week.
Security Gate: The old security gate will be removed; a new gate will be
ordered and installed. Mr. Carter indicated that the back door can be accessed
easily and wishes a new gate to be purchased and installed for the rear entrance.
Mr. Carter also recommended an entry carpet with logo to save the new carpet
being installed. He will discuss it with Janet.
Signage: As discussed at the meeting of July, the new sign will be erected on
the side of the building. The hedges will be trimmed. However, Mr. Carter did
state that when the old sign was removed, they damaged the Fiber Optic cable
supporting their computer system. Mr. Carter has his computer vendor do the
repair and stated the new sign should up in a couple of weeks.
New Requests: Mr. Carter would like a 4'x 8' bulletin board placed by the fitting
room for sign up sheets for members = $250. He would also like the wall
mounted desk be placed at standing height.
Mr. Carter also indicated that the cabinetmaker has an extra 32" section of wall
that could be placed to the left of the fireplace and will install it for $400. The
Commission asked him to get the price lowered and present it at the next
meeting. He also stated that a manel shelf would cost $350.
Mr. Lawler motioned to approve $1000 for extras for the pro shop: re: bulletin
board, moving counter to standing height, the 32" cabinetry, mantel and
installation by GFMI. Motion seconded by Mr. Ascolillo.
Mr. Lowd indicated he would call Janet Gaffey with the results of this discussion
and tell her to proceed accordingly.
Maintenance Building:
The Murphy Report:
Mr. Murphy indicated that his "design man" need to talk to Mr. Dunn regarding
some specifications on the Maintenance Building. He would like to take the
specifications on the new cart building and expand them. He is currently
awaiting a map of the hot spots from the Engineering Firm who did the site
review so he can purchase fill to cover it and what type of "membrane" to put
down.
Mr. Murphy indicated that I" repair is about $25,000. He talked to the Engineer
and stated making a big hill and fill in spots with irrigation and hot top cart path
for short money.
The condition of the course is great. They are still working on new irrigation
issues on 18, wants to make it cut to fairway height, using pipestone. Aiming for
mid September. The Bunkers are still being worked on. Eric from DPW has it
mapped out. He indicated that there is a lot of upgrading being conducted
throughout the course.
Mr. Murphy also indicated that the Master Plan called for brush removal in some
areas of the course. He did contract some high school kids to do the work but
experienced a lot of poison ivy. The work was slow and tedious and suggested
bringing in a bobcat to chip and mulch the brush. The bobcat is $1,480 per day
and he estimates using it for 10 days. This will include an operator.
Mr. Lawler motioned to approve the request of a Bobcat rental with operator for
10 days at $14,800. Motion seconded by Mr. Barger. Motion carried 6 -0. Mr.
Lawler also indicated that if the project is complete in 8 days; utilize the Bobcat
by providing the operator with additional work. He stated possibly pulling some
stumps in the woods.
Mr. Dunn asked Mr. Murphy to also follow the Gale Report regarding removal of
trees.
Mr. Murphy also stated that he would like to get a nursery started. It would be
mainly for greens repairs and will present it in more detail at the September
meeting.
Mr. Murphy also addressed Mr. Lawler regarding the installation of benches. He
would install benches for $300 each.
Mr. Murphy also indicated that he would like the "score board" removed. He
stated that he wont need and is getting a lot of grief from members regarding the
advertising being placed on it.
Club House:
The Burt Page Report:
Mr. Page distributed he monthly spreadsheet for the pub along with a revised
quote from "A Stitch In Time ". The new figure on the drapes is $24,766.
The new quote is itemized according to the needs of each room.
Mr. Lawler motioned to approve the quote as presented, seconded by Mr.
Ascolillo. Motion carried 6 -0.
Mr. Page also indicated that the dumbwaiter is again out of service. The City has tried to
repeatedly to repair it with no success. He will present a proposal at the next meeting.
Massachusetts Historical Society:
Mr. Dunn stated he is locating existing plans within the City regarding the
dimentions of the roof. He stated that he is trying to get our man what he needs
for the MHS. The proposal needs to be submitted by 8/31/10 and is expressing
the urgency to move it along.
The Carter Report:
Mr. Carter stated that things were good with golf. The Fiber Optic line cost was
$550. He did state that Meridian broke the cable and is looking into
reimbursement.
He stated that his goal is 35,000, North Reading is reaching 45 to 50,000 but
they do have more 9 hole rounds. He would like to maintain the current
membership and will continue to generate new members. The current
membership is at 240. At the next meeting he would like to clean up the
membership rates.
100 Anniversary Celebration
The Commission discussed having a celebration between October 1 St & 15
They want to attract all different groups of people. Mr. Ascolillo recommended
acquiring a guest list, Mr. Lawler recommended an "open house" for the day.
Mr. Ascolillo and Mr. Lambert will meet on 8/17 at 7pm to initiate a plan.
Mr. Lawler motioned to adjourn, seconded by Mr. Barger. Motion carried 6 -0.