2010-04-13Beverly Golf & Tennis Commission
4/13/10 Meeting Minutes
Meeting called to order at 7:00 p.m.
In Attendance:
Mr.
Lowd
Mr.
Ascolillo
Mr.
Lambert
Mr.
Lawler
Mr.
Richardson
From: Golf Facilities Management Inc., (GFMI)
Chris Carter
Steve Murphy
Burton Page, Facilities Manager
Brian McHugh, Greens Manager
Mike LaPierre, Tennis Operations
Dave Dionne, Golf Pro
Opening Remarks:
Mr. Lowd opened the meeting and welcomed GFMI to the BGT. He also
introduced Mr. Lambert and welcomed him back on the Commission.
Mr. Lowd also stated that he toured the course and saw a lot of excitement upon
the members with the beginning of GFMI and their hard work. He also thanked
the Commission members for all their hard work to get the course where it is
today.
Approval of Minutes.
Mr. Richardson motioned to approve the minutes of March, seconded by Mr.
Lambert. Motion carried 5 -0.
Pro Shop Update
Mr. Dunn indicated that the pro shop has been gutted. He stated that the City
Electrician went through the building and estimated the electrical cost to be
$5,500. Mr. Dunn stated that he wanted to bring the cost of the remodeling
down. There has been a temporary trailers brought in with electrical and heat
access for use. He also indicated that the cabinetry work has been started and
that the building will be ADA compliance.
Management Contract Update
Mr. Dunn stated that there are still some small issues outstanding but when they
are resolved he will get a copy of the final contract to all Commission members.
Site Project Discussions: Golf
Mr. Murphy distributed an outline of immediate repairs /updates that need to be
addressed on the course. The outline consists of various holes and bunkers and
labor and materials needed. The estimated cost is $30,500. He also assured
that the repairs will be done one hole /bunker at a time and will not affect play.
Mr. Dunn stated that he will speak to Dave Gelineau, Purchasing Manager, for
current vendors that may be able to supply the materials. This may bring the
cost down from $30,500.
Mr. Murphy also discussed his plan for the fall season. He stated that cart paths,
drainage and ADA bathrooms will be his main concern for the fall. This will
consist of some paving, digging out some stumps and various tree work. He also
agreed to work with current contractors and will consult with Dave Gelineau.
Mr. Lawler motioned to approve $30,500 for course repairs /updated indicated on
the memo submitted to the Commission, seconded by Mr. Ascolillo. Motion
carried 5 -0.
Site Project Discussions: Pro Shop
Mr. Carter indicated that the Pro Shop Revenue is a concern. He also indicated
that he would like to hang a new sign /logo to entice the public to play. He also
indicated that there are various outstanding bills, ball machine from Witek and
Horizon. He would like to see these outstanding debts cleared up so that the
transition can be seamless. The total debt is $7,400.
Mr. Lawler motioned to approve $7,400 for outstanding bills from Bass River
Management, seconded by Mr. Ascolillo. Motion carried 5 -0.
Site Project Discussions: Pub and Functions
Mr. Page submitted a spread sheet of sales incurred since taking over from Bass
River Management. He assured the Commission they would received a spread
sheet every month. He stated that a new chef from the Lycium has been brought
on board. He is also accepting booking for next year.
He also indicated that there are some broken windows, leaks and simple
maintenance that need to be done to the club house and asked if there is a plan
in place for ongoing maintenance.
He submitted a quote of $14,800 for a chair lift. He also indicated that there is a
wedding booked and this lift will be needed.
Mr. Dunn suggested showing the quote and chair lift brochure to Art Daneault,
ADA Officer, for his approval. He also stated that they still have the stair climber
that can be used for now.
Mr. Lawler motioned to approved $14,800 for chairlift, subject to ADA approval,
seconded by Mr. Richardson. Motion carried 5 -9.
Site Project Discussions: Tennis
Mr. LaPierre will operate the tennis facilities this season. He has received three
quotes for claying the courts. He stated that the old tape has been pulled and
will be reused to save money. He hopes to open May 1 to accommodate the
Beverly High School Tennis Team. He also indicated that he currently has fifty
members and hopes to increase that number. He did mention that a tree has
fallen on a section of the fence and burst pipes in the tennis shop. The screens
will be up soon.
Site Project Discussions: Golf Pro
Mr. Dionne has indicated that there are a lot of people just walking through the
course as a short cut and is concerned for their safety. He also indicated that
they find shopping carts on the course.
Mr. Lowd stated that he can post signs and police the area. He was also advised
to talk to Roy Gelineau regarding the "safety" factor for people walking the course
as a cut through.
New Business:
Mr. Dunn has stated that the application to Mass. Preservation Projects Fund has
been submitted. He also indicated that it is very competitive and there are many
strings attached. If the grant is approved they will apply it to the roof, stucco,
woodwork and windows.
Mr. Dunn also stated Myer Tree Co. is doing a nice job on the tree work on the
course and it is ongoing.
Mr. Lawler motioned to adjourn at 8:35pm, seconded by Mr. Lambert. Motion
carried 5 -0.