2011-04-12Beverly Golf & Tennis Commission
4/12/11 Meeting Minutes
Meeting called to order at 7:00 p.m.
Commissioners
Mr. Lowd
Mr. Crandall
Mr. Lambert
Mr. Lawler
Mr. Richardson
GFMI
Mr. Carter
Mr. Dionne
Mr. LaPierre
Mr. McHugh
Mr. Murphy
Mr. Page
Guest
Mr. Dunn
Opening Remarks
Mr. Lowd welcomed the Commission members, GFMI and guests.
Minutes of March
Mr. Lawler motioned to accept the minutes of March, seconded by Mr.
Richardson. Motion carried 5 -0.
Finance Report
Mr. Lawler distributed the YTD budget reports to the Commission members
for review showing a balance of $61,000 for the remaining fiscal year.
Capital Improvement Review by John Dunn
Mr. Dunn distributed an up -to -date spreadsheet reviewing budgeted and
expended totals of current and future projects.
Maintenance Building Update
The bids are due April 27, and people are coming back with questions. Two
things will then happen; 1)order building (lead -time) and 2) do utility work
such as water /sewer while building is on order. The best -case scenario is to
erect building before tennis season is started; hope to have the building
buttoned up by end of June.
Course Improvements
The cart paths are complete. Eric Barber is out spot - checking what is left to
be done. Mr. Murphy states a good job was done; and only the curbs need to
be done.
Club House/Pro Shop
The roof and dormer work on the clubhouse will start shortly. Mr. Page is
concerned about the scaffolding while weddings are taking place. Mr. Dunn
indicates to keep communication open with contractors; they are aware of
the concern.
The Murphy Report
Mr. Murphy submitted two GFMI Memo's; Memo #1 Spring Projects Tee
Restoration $42,275; various tee work/sprinklers /bull dozer rental/loam /sod.
Mr. Lawler motions to accept $42,275 for itemized course improvement
work as stated on Memo "Spring Projects /Tee Restorations ", seconded by
Mr. Richardson. Motion carried 5 -0.
Mr. Murphy submitted a second GFMI Memo #2 Pros hop & Cart Barn
Paving $19,175; for paving in front of cart barn area /pros hop and road
behind 11 green.
Mr. Lawler motions to accept $19,175 for paving stated in Memo #2
seconded by Mr. Crandall. Motion carried 5 -0.
The LaPierre Report
Mr. LaPierre indicated that he would like to open in May. The contractor
will prepare the clay courts. He has the High School boys and girls team
helping over school vacation. He also stated the Friendship Team from
Quebec will be playing here and he has also indicated that they are at full
capacity. He will submit the bill for the contractor for the clay courts and
for new nails for the tape. He also stated that the City would come and open
up the tennis building.
The Carter Report
Mr. Carter indicated that the course is open; 200 members and growing.
GFMI has paid $325,000 and is paid in full.
Mr. Carter submitted a bill for lights on the garage; due to vandalism. He
will also speak to Mr. Doig regarding erecting a bench for a long time
member who recently passed away.
The Dionne Report
Mr. Dionne mentioned a new website and the Junior Clinic for ages 7 to 13.
The Burt Pate Report
Mr. Page indicated that the heat is turned off!!!!! He also stated that they are
open 7 days a week, they have a new kitchen man with menu changes. He is
moving in a good direction. He is worried about the scaffolding but will
work with contractors. He submitted a bill for $780 for fencing erected
around the dumpster. People are dumping items in his dumpster and he
needed to put a fence and lock around it.
Mr. Lawler motioned to accept $780 for fencing around the dumpster,
seconded by Mr. Crandall. Motion carried 5 -0.
Mr. Page also indicated that National Grid will review the heating usage
over the past 5 years and will make some cost affective recommendations
before the winter season approaches.
The McHugh Report
Mr. McHugh indicated the course survived the winter well.
Meeting adjourned.