2011-02-08Beverly Golf & Tennis Commission
02/08/11 Meeting Minutes
Meeting called to order at 7:00 p.m.
In Attendance:
Commissioners
Mr.
Lowd
Mr.
Ascolillo
Mr.
Crandell
Mr.
Lawler
GFMI
Mr. C. Carter
Mr. B. Page
Mr. B. McHugh
Opening Remarks
Mr. Lowd welcomed the Commission members, GFMI and guests.
Minutes of January
Mr. Lawler motioned to accept the January minutes, seconded by Mr. Ascolillo. Motion
carried 4 -0.
Finance Report
Mr. Lawler distributed and reviewed the Financial Report with the Commission.
Site Proiects
Pro Shop
Ms. Gaffney assured Mr. Lowd that the remaining shelving will be installed; she has
asked that they provide three dates to the contractor for access to the pro shop.
Maintenance Building /Club House/Interior Elevator
Mr. Dunn submitted a memo with the following updates:
• Maintenance Building
We expect to have the site plan reviewed and the building specifications ready for
publication by the end of February.
Our thought now is that this will be a straight bid process (as opposed to an RFP) and we
would have a bid deadline set for the end of March /very early April.
Excavation, site work and construction to begin by mid April or as soon after as weather
permits.
Dick MacNeill, who retired from Public Services recently, has agreed to act as project
manager and this will certainly benefit the project and the timing.
• Club House Roof Work
Pre -bid conference was held last week.
Painting and roofing sub -bids are due by Thursday February 10.
General Contractor bids are due on Thursday February 17.
Work to commence by March 10.
Work completed by June 30.
• Interior Elevator
As the other two projects take precedence at this time, this will have to hold for a little
while. We will need to talk further on the timing of this and how to minimize the impact
on the functions already scheduled for the season. Further discussion can wait until
March or April meeting.
Chris Carter Report
Mr. Carter reported 25 new members and is targeting a March 15 opening for 7 days /wk.
Mr. Carter indicated that the furnace in the pro shop needed to be serviced. He also
stated that he is trying to keep the pro shop heated and that the DPW will be called to
clean it in the spring.
Mr. Carter also indicated that he submitted three bills to Mr. Dunn for payment and they
remain unpaid. He provided copies of the bills to the Commission for follow up.
Mr. McHugh indicated that there is one tree down by the tennis courts but will be
attended to by GFMI.
Mr. Carter indicated he has bid on Salem Municipal Golf Course and assured the
Commission that if his bid is accepted; it would not interfere with the progress of the
BG &T.
Burt Page Report
Mr. Page indicated that it is almost a 1 year anniversary and the sales are not where he
would like them to be. He stated that they have had a few functions, bookings still
coming in. The advertising has not yet generated a lot of breakfast patrons. He would
like to get an email out to members regarding the pub & breakfast offerings.
His goal is to open March 15, 5 days week.
Mr. Lowd suggested he research Constant Contact Email for feedback.
Mr. Page is also concerned with the $4000 monthly heating bill; he has asked for a
solution from the Commission.
M.r Lawler motioned to adjourn, seconded by Mr. Crandall. Motion carried 4 -0.