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2010-10-13BEVERLY PUBLIC SCHOOLS Regular Meeting Wednesday, October 13, 2010 Beverly, Massachusetts A regular meeting of the Beverly School Committee was held on Wednesday, October 13, 2010 in the Council Chambers of Beverly City Hall, Beverly, MA. Members Present: Mayor Scanlon, Mr. Manzi, Mr. Manzo, Ms. Decker, Ms. Cesa, Ms. Silverstein and Ms. Fogarty Also in Attendance: Dr. Marie Galinski, Superintendent of Schools; Dr. Maryellen Duffy, Assistant Superintendent of Schools; Joan Liporto, Director of Finance and Operation; Donna Bergeron, Administrative Assistant to the School Committee; Page LeBlanc, Student Representative, Sgt. Major Todd Ellis, ROTC, BHS Social Studies teacher Julia Brotherton, Briscoe Middle School Assistant Principals, Jorge Goncalves and Jack Hughes Call to Order Ms. Cesa called the meeting to order at 7:05 p.m. Pledge of Allegiance Page LeBlanc led those assembled in the Pledge of Allegiance. Recognition of Students, Employees and Community Members Annemarie Cesa and Marie Galinski recognized the following individuals who cleaned up the grounds of Centerville School prior to the opening of school: Susan Whalen, Lorinda Visnick, Al Visnick, Shirley Harris, Sherri Otterbein, Grace Otterbein, Maria Decker, Sara Rosetti and Rose Terner Annemarie Cesa, Marie Galinski and Matt Poska recognized Briscoe Middle School students Ysabelle Errico and Jessica Goodall, who were selected as the winners of Raytheon's MathMovesU Scholarship. They each received a $1,000 scholarship with the school receiving matching $1,000 grants per student. Open Forum for Citizen Input into Non - Agenda- Related Items None Open Forum for Citizen Concerns or Citizen Input into Agenda- Related Items None Approval of Meeting Records A motion was made by Ms. Decker and seconded by Ms. Silverstein to approve the minutes from the September 15, 2010 Regular School Committee meeting. So voted. (7:0) Report from Student Representative to the School Committee Page LeBlanc reported on a discussion about student parking at the high school and extended a welcome to the NEASC Committee who will be arriving on Sunday, October 17, 2010. Communications from Committee Members • Ms. Fogarty received questions about the bullying program, positive communications from constituents participating in the Strategic Planning survey and inquiries about public visits to the new high school. • Ms. Silverstein reminded everyone of the Fall Frolic 5K race to be held Sunday at 9:00 a.m. at Lynch Park. She praised the collaborative effort involved in organizing this event. • Mr. Scanlon communicated a letter he sent to the City Council regarding potential adverse effects should ballot Question 3 be approved. October 13, 2010 Page 2 of 9 • Mr. Manzi relayed concerns from a number Ayer' parents regarding individuals who bring their dogs to school during drop off and pick up. He questioned whether the district should install signs asking people to refrain from bringing dogs on school property. Mr. Manzi remarked on a recent article in the Salem News reporting on a visit by German Exchange students to BHS. • Responding to comments by Mr. Manzi, Mr. Manzo defended the practice of bringing family dogs to pick -up and drop off at the elementary schools. He remarked that installation of signs would do little to discourage irresponsible dog owners and suggested that the district try to foster understanding by communicating directly with parents about the issue. Mr. Manzo attended a recent PTO meeting at the North Beverly School and reported on the presence of a large, involved group of parents committed to providing enrichment programs to their students. • Ms. Decker reported on ongoing parking issues and the potential installation of bike racks at the Centerville school and received inquiries about the MCAS testing schedule. Ms. Decker asked of the BHS graduation date and the possibility of it being held indoors in the new high school if needed. • Ms. Cesa asked if there would be any changes to the transportation schedule to accommodate the high school move and she received an inquiry about student records. She reported receiving positive reviews on the Briscoe Middle school open house. Report from the Superintendent 1. Action Items a. Approval of Overnight Field Trip — MCJROTC Sgt. Major Ellis requested approval of an overnight MCJROTC field trip to Gettysburg expected to take place on March 22 -27, 2011. Following discussion, a motion was made by Ms. Decker and seconded by Mr. Manzo to approve the overnight field trip to Gettysburg, PA. So voted. (7:0) b. Approval of Overnight Field Trip — Model United Nations Ms. Julia Brotherton, BHS social studies educator, reviewed a proposed overnight field trip to a Model UN Conference at Brown University. She indicated that as many as twelve students are expected to attend the November 12 -14, 2010 conference. Following discussion, a motion was made by Ms. Decker and seconded by Mr. Manzo to approve the overnight field trip to Providence, RI. So voted. (7:0) c. Approval of Overnight Field Trip — Model United Nations Club Ms. Brotherton requested approval of a proposed overnight field trip to a Model UN Conference at Boston University, scheduled to take place February 11 -13, 2011. Following discussion, a motion was made by Ms. Decker and seconded by Mr. Manzi to approve the overnight field trip to Boston, MA on February 11 -13, 2011. So voted. (7:0) d. Approval of Overnight Field Trip — BHS Social Studies Department Ms. Brotherton requested approval of a proposed overnight field trip for BHS Social Studies students to attend Project Close UP in Washington D.C. Following discussion, a motion was made by Ms. Decker and seconded by Mr. Manzi to approve the overnight field trip to Washington D. C. So voted. (7:0) e. Approval of Overnight Field Trip — Briscoe Middle School — Grade 6 Assistant Principal Jack Hughes requested approval of an overnight field trip for sixth grade students to attend a program at Nature's Classroom (located in Charlton, MA and Freedom, NH) on April 11- 15 and April 25 -29, 2011. October 13, 2010 Page 3 of 9 Following discussion, a motion was made by Mr. Manzo and seconded by Ms. Decker to approve the overnight field trip Nature's Classroom on April 11 -15 and April 25 -29, 2011. So voted. (7:0) f. Approval of Overnight Field Trip — Briscoe Middle School — Grade 8 Assistant Principal Jorge Goncalves requested approval of an overnight field trip for eighth grade students to travel to New York City on June 9 -10, 2011. Following discussion, a motion was made by Ms. Decker and seconded by Ms. Fogarty to approve the overnight field trip to New York City. So voted. (7:0) g. Approval of Job Descriptions Dr. Galinski recommended approval of the following job descriptions and evaluation documents for Related Services Provider and Related Service Provider Assistant. Dr. Galinski indicated that the Related Service Provider Assistant position falls under Unit A contract and reports to the Special Education Department. Following discussion, a motion was made by Ms. Decker and seconded by Ms. Silverstein to approve the Related Services Provider job description and evaluation document. So voted (7:0) Following discussion, a motion was made by Ms. Decker and seconded by Ms. Silverstein to approve the Related Services Provider Assistant job description and evaluation document. So voted (7:0) h. Acceptance of Grants Dr. Galinski requested that the committee formally accept the attached list of grants. Following discussion, a motion was made by Ms. Decker and seconded by Ms. Silverstein to approve recent grants awarded to the Beverly Public Schools for 2010 -2011. So voted. (7:0) i. Approval of the Winter /Spring 2011 School Committee Meeting Schedule Dr. Galinski reported that a draft of the school committee meeting schedule for January — June 2011 is included for approval. Following discussion, a motion was made by Ms. Decker and seconded by Ms. Silverstein to approve the January —June 2011 Spring School Committee meeting schedule. So voted. (7:0) 2. Informational Items a. October 1 St Enrollment Update. Dr. Galinski provided committee members with copies of the October 1 St enrollment numbers and Free and Reduced Lunch data. b. BHS Construction Project Update Dr. Galinski reported the high school renovation project is progressing, with completion of the art rooms on October 1S A ribbon cutting ceremony has been scheduled for Friday, November 19 th , followed by an open house on Saturday, November 20 from 10:00a.m. to 1:00p.m. Details of the anticipated Thanksgiving week move to the new facility are posted on the BPS website. Following discussion, no decision was made to change the location of student parking at this time. Mayor Scanlon reported that State Treasurer Tim Cahill and MSBA Executive Director Katherine Craven presented a check for $46.8 million to the City towards the BHS construction project on Monday, October 18 c. Strategic Plan Update October 13, 2010 Page 4 of 9 Dr. Galinski happily reported that over 1000 community members have participated in the on -line Strategic Planning Survey and that survey results are being compiled. The Strategic Planning Committee will review the compiled data and other information on November 1 St and 2nd d. Small Learning Communities Grant for BHS Assistant Superintendent Maryellen Duffy and BHS Principal Sean Gallagher provided information on the recently awarded Small Learning Communities Grant. This is a very competitive grant and Beverly High School, who scored 95 points out of a possible 100, was one of very few schools to receive this grant. Beverly High School is eligible to receive $378,000 per year for five years through the SLC Grant which will help fund numerous initiatives and professional development. e. October 8 th Professional Day Calendar Dr. Galinski stated that the focus of the October 8th Professional Development Day was the new bullying curriculum. Information regarding this new plan will be submitted to the DESE on December 10 Report from School Committee President Annemarie Cesa School Committee Goals 2010 -2011 Ms. Cesa asked committee members for possible 2010 -2011 School Committee goals. After discussion, it was decided that it would be premature to make any decisions before reviewing data collected and compiled by the Strategic Planning Committee and study committees. Ms. Cesa anticipates discussion of School Committee goals at a retreat in January 2011. Strategic Planning Study Committees Update Ms. Cesa received the following update from the Strategic Planning Subcommittees Chairs. Outsourcing /Consolidation (David Manzi, Chair): At the first meeting held on September 21 the eight members of the committee reviewed current transportation, food services and janitorial services. The next meeting is scheduled for October 25 Technology (Paul Manzo, Chair): The committee has met twice to discuss areas of major concern, including maintenance of current infrastructure, professional development, and long range plans at the secondary level. The committee will meet again on Monday, October 18, 2010. Facilities (Maria Decker, Chair): The Facilities Committee has met several times and reviewed a data regarding school and grade configuration and the best use of the current facilities. Class Size (Karen Fogarty, Chair): The class size group has met twice, with members collecting data regarding class size history, neighborhood communities, and MCAS scores. They will be meeting again on Thursday, October 14 Committee Reports Standing Committee on Finance and Facilities (Paul Manzo, Chair) The Standing Committee on Finance and Facilities last met on Wednesday, September 29, 2010. The committee received a FYI final budget review and reviewed the revenues and expenses for the FYI budget. Municipal Commissioner of Public Services Mike Collins provided a summary of work completed throughout the district while Facilities Engineer Rob Fortado reviewed ongoing work at BHS. The Standing Committee on Finance and Facilities recommends the approval of one full -time intensive integrated pre- school teacher and one full -time paraprofessional at the Cove School. The positions, to start in November 2010, are required due to increased enrollment and will be funded by a transfer from the Special Education contingency account. Total program costs, including salaries and materials, is approximately $49,536. A motion was made by Mr. Manzo and seconded by Mr. Manzi to approve one full -time intensive integrated pre - school teacher and one full -time paraprofessional at the Cove School. So voted. (7:0) October 13, 2010 Page 5 of 9 The Standing Committee on Finance and Facilities recommends the approval of the attached list of FY2011 start of year budget transfers. A motion was made by Mr. Manzo and seconded by Mr. Manzo to approve the attached list of FY2011 start of year budget transfers. So voted (7:0) Standing Committee on Curriculum, Instruction, and Student Life (Maria Decker, Chair) The Standing Committee on Curriculum, Instruction and Student Life last met on October 6 th and received post field trip reports from Briscoe Middle School Assistant Principals Jack Hughes and Jorge Goncalves, on the 6 th Grade Nature's Classroom trip and 8 th Grade New York trip. Joe Clement, district director of Math and Science for grades 6 -12, reported on the Virtual High School program. Assistant Superintendent Duffy provided reports on Connect -Ed usage, Internal Assessment schedule and the Race to the Top initiative. Upon the recommendation of the Standing Committee on Curriculum, Instruction, and Student Life a motion was made by Ms. Decker and seconded by Ms. Silverstein to approve the attached policy regarding "School District Mission" (Section A: Foundations and Basic Commitments). So voted. (7:0) Upon the recommendation of the Standing Committee on Curriculum, Instruction, and Student Life a motion was made by Ms. Decker and seconded by Ms. Fogarty to approve the attached policy regarding "Approval of Handbooks ". So voted. (7:0) Upon the recommendation of the Standing Committee on Curriculum, Instruction, and Student Life a motion was made by Ms. Decker and seconded by Mr. Manzo to approve the attached policy regarding "Homebound Instruction ". So voted. (7:0) The Standing Committee on Curriculum, Instruction, and Student Life recommends the attached policy regarding "Discrimination /Harassment" (Section A — Foundations) for a first reading the second reading will take place at our November 10 meeting and will require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Curriculum, Instruction, and Student Life recommends the attached policy regarding "Bullying Prevention" (Section A — Foundations) for a first reading the second reading will take place at our November 10 meeting and will require a formal (2/3) vote of approval by the School Committee. The Standing Committee on Curriculum, Instruction, and Student Life recommends the attached policy regarding "Summer School" (Section I — Instruction) for a first reading the second reading will take place at our November 10 meeting and will require a formal (2/3) vote of approval by the School Committee. New Business Opportunity for Questions from the Press Jesse Roman, the new Salem News reporter, introduced himself to the committee. Meeting adjourned at 9:00 p.m. Respectfully submitted, Paul Manzo, Secretary Beverly Public School Committee October 13, 2010 Page 6 of 9 Attachment 1: Approved Grants Beverly Public Schools 2010 -2011 Grant Awards Federal /State Entitlement and Continuation Grants Entitlement and Allocation: FundCode T FY201 1 Grant Name Amount 140 Title TI -A Grant 170 240 IDEA 1 1 305 FY20 11 Title I Allocations 573 332 Title IV, Part A Safe and Drug Free Schools and Community 4 400 PERKINS VOC ED 22 632 Academic Support Services 26 Sub Total for Entitlement /Allocation Continuation: 2,121,036 FundCode Grant Award Grant Name FY2011 Amount 738 Laptops for Science Education K -12 Literacy Partnership 23 701 Briscoe Middle School Quality Full Day Kindergarten 1 104 Sub Total for Continuation Allocation ARRA and SFSF All0c2ti0n- 127 1 400 FundCode Grant Award Grant Name FY2011 Amount 206 Laptops for Science Education EducationJobs Grant 485 760 Briscoe Middle School ARRA -IDEA funds 749 770 4 ARRA- TitlelFunds 191 Sub Total for ARRA and SFSF Allocation Tai ctri rt Tnta l 1,425,785 '1 700 750 FundCode Grant Name Amount 206 Race to the Top 360 (4 years) Hardscrabble Grants School Grant Award Project Title Briscoe Middle School 5,000 Laptops for Science Education Briscoe Middle School 4,771 Smartboard Installation and Training Briscoe Middle School 4 Integrating Technology into the Classroom- Smartboard Briscoe Middle School 4 Integrating Technology and GIS tools in the Geography Classroom Briscoe Middle School 2,500 Curriculum - Connected Independent Reading Total Beverlv Education Foundation Grants 21,960 School Grant Award Project Title Grant Applicant Centerville 650 Family Math and Science night Karla Pressman North Beverly 495 Therapeutic Learning Center Jennifer Flewelling North Beverly 350 Fly Leaf Reading Program Ginny Frazier Briscoe 400 Graphic Novels for Developing Readers John Crowder Total 11895 October 13, 2010 Page 7 of 9 Other Grant Programs School Grant Program Grant Award Proj ectTitle Grant Applicant Beverly High School USDOE Teaching American History n/a $15 North Shore Educatio Collaborative Beverly High School n/a 5 STAY Program Private Donation Beverly High School US DOE SLC Program 756 (2 years) Success for All Sean Gallagher, Betty Taylor et. Al. Briscoe Middle School Raytheon 2 Math Moves U Alison Fila with stude Goodall and Y.Errico Attachment 2: Approved FY2011 Budget Transfers Transfer From: September 2010 Transfers ACCOUNT AMOUNT DESCRIPTION AD700 62883 $72,252 Administrative Contingency BR075 61210 $15 Briscoe Math Teachers Salary BR075 61255 $8 Briscoe Science Teachers Salary BR096 61005 $5 Briscoe Adj. Counselor Salary CE095 61080 $37 Centerville Para's Salary I SP435 61035 $6,140 Sped Team Chairs Salary TOTAL $145,122 Transfer to: ACCOUNT AMOUNT DESCRIPTION BR075 61165 $2,873 Briscoe Health /P.E. Teachers Salary CE055 61000 $350 Centerville Custodian Salary CE095 61000 $46 Centerville Sped Teachers Salary C0075 61010 $6 Cove Art Teacher Salary HA055 61000 $2 Hannah Custodian Salary HA075 61114 $30 Hannah Preschool Salary HS055 61000 $768 BHS Custodian Salary HS075 61010 $5 BHS Art Teachers Salary HS075 61305 $9 BHS Teaching 6 Stipends N B095 61000 $1 No. Beverly Sped Teachers Salary 1 0T080 61850 $38,946 Consulting Teachers Salary TOTAL $145,122 October 13, 2010 Page 8 of 9 Transfer From: August 2010 Transfers ACCOUNT JAMOUNT IDESCRIPTION AY055 61000 $2,986 Ayers Custodian Salary AY075 61140 $13,640 Ayers Gr. 4 Teachers Salary AY095 61000 $3,716 Ayers Special Ed Teachers Salary AY600 62710 $17,000 Ayers Electric AY600 62715 $29,459 Ayers Gas BR055 61000 $4,771 Briscoe Custodian Salary BR075 61085 $11,536 Briscoe English Teachers Salary BR075 61255 $5 Briscoe Science Teachers Salary BR080 61195 $3 Briscoe Reading Teachers Salary BR095 61080 $2 Briscoe Para's Salary BR600 62710 $10 Briscoe Electric BR600 62725 $10 Briscoe Telephone CE075 61010 $12 Centerville Art Teachers Salary CE075 61140 $10 Centerville Gr. 5 Teachers Salary CE075 61235 $1 Centerville Music Teachers Salary CE075 61250 $15 Centerville P.E. Teachers Salary CE095 61000 $46 Centerville Sped Teachers Salary CE600 62710 $17 Centerville Electric CE600 62720 $43 Centerville Gas C0075 61010 $3 Cove Art Teachers Salary C0075 61235 $12 Cove Music Teachers Salary C0075 61250 $5 Cove P.E. Teachers Salary C0095 61000 $72 Cove Sped Teachers Salary HA075 61010 $22 Hannah Art Teachers Salary HA075 61115 $2 Hannah Gr. K Teachers Salary HA075 61130 $25 Hannah Gr. 3 Teachers Salary HA075 61135 $3 Hannah Gr. 4 Teachers Salary HA075 61250 $20 Hannah P.E. Teachers Salary HA095 61000 $72 Hannah Sped Teachers Salary HA096 61005 $26 Hannah Adj. Counselor Salary HS075 61010 $40 BHS Art Teachers Salary HS075 61180 $42 BHS Technology Teachers Salary HS075 61260 $43 BHS Social Studies Teachers Salary HS095 61060 $16 Launch Para's Salary HS095 61080 $15 BHS Para's Salary HS096 61160 $3 BHS Guidance Counselors Salary NB055 61000 $3 No. Beverly Custodian Salary NB075 61010 $15 No. Beverly Art Teachers Salary N B075 61250 $12 No. Beverly P.E. Teachers Salary N B095 61080 $19 No. Beverly Para's Salary NB600 62710 $24 No. Beverly Electric N B600 62715 $39 No. Beverly Gas SP435 61035 $3 Special Education Team Chairs Salary SP450 61035 $79 Special Education OT /PTA Salary SP860 62910 $140 Special Education Collaborative Tuition TOTAL $1,030,430 October 13, 2010 Page 9 of 9 August 2010 Transfers Transfer to: ACCOUNT JAMOUNT IDESCRIPTION AD135 61000 $300 School Committee Stipends AD155 61036 $2,500 Asst. Superintendent Clerk's Salary AD700 62683 $140,889 Administrative Contingency AD700 62683 $106,231 Administrative Contingency AD720 61045 $121 Technology Specialist Salary AY075 61115 $3 Ayers Kindergarten Teachers Salary AY075 61120 $11,534 Ayers Gr. 1 Teachers Salary AY075 61125 $13,494 Ayers Gr. 2 Teachers Salary AY075 61130 $5,746 Ayers Gr. 3 Teachers Salary AY075 61235 $27,233 Ayers Music Teachers Salary AY095 61080 $756 Ayers Paraprofessionals Salary AY195 61000 $1,258 Ayers Clerks Salary BR075 61180 $72,146 Briscoe Technology Teachers Salary BR075 61210 $9,162 Briscoe Math Teachers Salary BR075 61260 $12 Briscoe Social Studies Teachers Salary BR195 61000 $2 Briscoe Clerks Salary BR600 62715 $6 Briscoe Gas CE095 61000 $69 Centerville Special Education Teachers Salary CE195 61000 $1 Centerville Clerks Salary C0075 61114 $13 Cove Preschool Teachers Salary C0075 61120 $24 Cove Gr. 1 Teachers Salary C0080 61195 $11 Cove Reading Teachers Salary C0095 61080 $132 Cove Paraprofessionals Salary C0195 61000 $1 Cove Clerks Salary C0600 62710 $10 Cove Electric C0600 62715 $5,000 Cove Gas HA075 61140 $4 Hannah Preschool Teachers Salary HA075 61235 $7 Hannah Music Teachers Salary HA095 61080 $16 Hannah Paraprofessionals Salary HA195 61000 $1 Hannah Clerks Salary HA600 62710 $1 Hannah Electric HS075 61110 $216 BHS Art Teachers Salary HS075 61165 $38 BHS Health /P. E. Teachers Salary HS075 61305 $35 BHS Teaching 6 Stipends HS095 61000 $32 BHS Sped Teachers Salary HS195 61000 $4 BHS Clerks Salary HS197 61265 $1 BHS Student Advisors Stipends N B075 61235 $13 No. Beverly Music Teachers Salary NB095 61000 $62 No. Beverly Sped Teachers Salary NB096 61005 $7 No. Beverly Adj. Counselors Salary N B 195 61000 $1 No. Beverly Clerks Salary SP195 61035 $38 Special Education Clerks Salary SP860 62960 $79 Special Education Contract Services TOTAL $1,030,430