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2010-06-02 BOARD OR COMMISSION: SUBCOMMITTEE: DATE: LOCATION: MEMBERS PRESENT: MEMBERS ABSENT: OTHERS: RECORDER: CITY OF BEVERLY PUBLIC MEETING MINUTES Economic and Community Development Council Wednesday, June 2,2010 Beverly City Hall Conference Room Chair Patricia Grimes, Vice Chairman Neil Douglas, Bill O'Hare, Tina Cassidy, Don Fournier, Frank Killilea, None Fay Salt, Beverly Chamber of Commerce, Bradley Hunt Beverly Chamber of Commerce, Bill Luster, Executive Director of the North Shore Alliance for Economic Development, Nicole McNamara, Chamber of Commerce Intern Eileen Sacco Grimes calls the meeting to order at 5:30 p.m. 1. Approval of Minutes The minutes of the ECDC meeting held on March 3,2010 were presented for approval. Grimes asks if there are any changes/corrections that need to be made. Douglas offers an amendment for page three (3) regarding the need to involve the public of the affected neighborhoods at the early stages of the process. He also reviewed the list of suggestions for members of the study group. Motion to approve the draft minutes of the ECDC meeting held on March 3,2010 as amended. Killilea seconds the motion, all members in favor. The motion carries (7-0). Fournier: 2. Discussion: Brimbal Ave. area studv (review of maps. CEDS information. MAPC involvement) / Dou2las and Bill Luster Douglas reports that a number of meetings have been held to clarify the structure of the study. He notes that the schedule has been revised and maps and data collection has occurred. He notes that the management of the process and the structure as well as the timing has been discussed. Douglas introduces Bill Luster to review other areas of the project. Luster addresses the ECDC and notes that Bill O'Hare and Roland Adams have done a great job putting maps together that have been very helpful in identifying the target areas. Luster explains that the Alliance is here for the ECDC and brings expertise along with some resources from Salem State College and stresses that this is an ECDC production. He notes that ECDC Meeting Minutes Page 1 of4 06-02-10 Meeting as we proceed the Alliance will be working under the umbrella of the ECDC and they are looking forward to starting the project. Douglas explains that in January the ECDC assumed that there would be a study committee that would oversee this as it unfolds. However, Mayor Scanlon suggested that a tighter group oversee the study as it is undertaken by the Alliance in collaboration with Salem State College for the ECDC. He explains that the stakeholders group that was previously discussed would serve in an advisory capacity and the membership of that group will be as previously discussed in January. He stated that he hopes to hold a set of meetings during the month of July. Luster notes that Chip Payson of Beverly Hospital is tremendously interested in participating in this effort. Bill O'Hare addresses the ECDC and reviews maps that he and Roland Adams have put together depicting the study areas and aerial maps of the sites. He explained that they are broken down by land use areas, zoning as well as by valuation. Douglas explains that an electronic file with all of the information could be structured in a variety of ways to include vacant parcels etc. Douglas notes that an environmental impact study is underway and will include conclusions for build out potential, development assumptions and development ability. He also notes that all of the principal property owners have specific development plans and those need to be extracted as well. Grimes questions what the next step for the ECDC is. Douglas suggests that letters should be sent to the Advising Committee, inviting them to participate. He states that he hopes to hold a meeting in July. Grimes asks if the ECDC members will be invited to attend the meetings if they so choose. Douglas notes that ECDC members will be invited to attend and further noted that the Advisory Group is an advisory group to the ECDC. There being no further questions or comments regarding this matter at this time, Grimes thanks Bill Luster for attending the meeting. 3. Discussion: Chamber of Commerce assistance with effort to update ECDC web pa2e / Chamber and Chamber intern Nicole McNamara Nicole McNamara addresses the ECDC and makes a presentation on a draft she has been working on for the ECDC webpage on the City of Beverly website. She explains that the ECDC webpage is connected to the City of Beverly homepage. She reviews the links that she has suggested for the page and how she set it up. Fournier suggests that a link be added for contacts. He also noted that the webpage should be updated and maintained regularly. Cassidy agrees but notes that the City IT department consists of two employees so it may be hard to get it done in a timely manner occasionally. ECDC Meeting Minutes Page 2 of4 06-02-10 Meeting Cassidy suggests that the mission statement for the ECDC and meeting dates should be included on the web site. Douglas notes that McNamara has spent a great deal of time working on this and researching current information for the web site and this is a very promising start. He notes that in a short period of time her work has been outstanding. There being no further questions or comments regarding this matter, Grimes thanks McNamara for doing this and doing a great job. She requests that the ECDC be kept posted on the progress of the web site. 3. Update from Plannin2: Director Tina Cassidv on Development Projects and "Development Scorecard" Cassidy updates the ECDC on the status of development projects in the City as follows: Aero Manufacturing - Consideration of Site Plan Review and Special Permit applications by the Planning Board is now underway. Beverly Farms OSRD - Formal OSRD filing is currently under review by the Planning Board. Black Cow - Final permit (Chapter 91 License Application) issued and an appeal was filed by the Kinzies (BPM) CVS Plaza - Construction completed in February 2010. ICC Building - Site Plan Review and Special Permit process is underway by the Planning Board. Lakeshore Avenue Subdivision - Planning Board OSRD process is underway. 865 Hale Street Pork Chop Lot - Public Hearing held - application approved by the Planning Board in May of2010. MBTA Garage - Cassidy reported that a meeting was held in Boston and the MBTA has contracted with AECom to design a stand-alone garage for Beverly. She explains that the City is lobbying for the design to have the capability to be connected to future uses such as retail etc. She also explains that they have authorized this project for a Construction Manager At Risk which allows the MBT A to hire a contractor before finishing the design and determining the final cost of the project as opposed to the standard method of designing the project first and then seeking price bids and choosing a contractor. She notes that she expects that they will have a design and begin construction by December of 20 11. She noted that this is good news and it seems that the project is back on track. Douglas questions if it would help any if someone were to approach the Kinzies regarding the litigation, noting that it is not helpful in moving the project forward. Cassidy explains the history ECDC Meeting Minutes Page 3 of4 06-02-10 Meeting of this matter with the Kinzies. She expresses doubt about the likelihood of success but would welcome any involvement that might help. 5. Old/N ew Business Grimes notes that there are new Open Meeting Law regulations scheduled to take effect as of July 1,2010 and hands out an information sheet that addresses the changes to the law. She also noted that the there is legislation pending that may postpone the implementation of this until November 1, 2010. 6. Meetin2 Dates Cassidy notes the following dates chosen previously for upcoming ECDC meetings: September 1, 2010 December 1, 2010 March 2, 2011 6. Adjournment Grimes asks if there is any other business for the Board to conduct at this meeting. There is none. Cassidy: motion to adjourn the meeting, seconded by Killilea. All members in favor, the motion carries 7-0. The meeting is adjourned at 7:00 p.m. ECDC Meeting Minutes Page 40f4 06-02-10 Meeting