2010-05-18
City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: Tuesday, May 18, 2010 7:00 P.M.
Place: Beverly Public Library
Board members present: Mary Behrle, Alyse Gause, John Kelley, Anthony Kline, Neil Olson,
Kevin O'Reilly and Joanne Panunzio
Board members absent:
Others present: Patricia Cirone, Anna Langstaff
Recorder: Anna Langstaff
Kevin O'Reilly presided.
Neil Olson made the motion, seconded by John Kelley, to accept the minutes of May 4,2010 as
read. Motion passed.
Public Presentation
None
Committee Reports
Personnel: 1) Director Evaluation: John Kelley reminded trustees to return library director
evaluation. 2) Director and Assistant Director Contracts: John Kelley reported that the director's
and assistant director's contracts are ready to be signed. John Kelley made the motion, seconded
by Anthony Kline, to:
approve the contracts expiring June 30,2010 of director and assistant director.
Motion passed.
Contracts will be sent to City Hall for the Mayor's signature. 3) Contracts Commencing July 1,
2010: John Kelley explained that the trustees need to begin discussions with director and
assistant director regarding contracts commencing July 1,2010 no later than May 20. John
Kelley recommended keeping the contracts as is. Trustees discussed procedures for upcoming
contracts. Anthony Kline made the motion, seconded by Joanne Panunzio, to:
comply with all applicable state laws in regards to pending openings of
director and assistant director opening positions. Motion passed.
Anthony Kline asked the board's permission to talk to the city solicitor's office about what the
timing of the next steps should be. By a show of hands, trustees agreed.
Administration: No report.
Finance: No report.
Long Range Planning: Alyse Gause reported that trustees need to start thinking about the long
range planning process. Mary Behrle offered to help Alyse Gause.
Report of the Library Director
1) Staffing: Staffing situation is easing up a little with the return of one staff member from
medical leave. Two more staff members are still out on medical leave. 2) Administrative
Assistant: Job for administrative assistant has been posted. 3) Paid Printing: Paid printing is now
working well. 4) Middle School Students: There has been a rise in problems with middle school
students. 5) Bookmobile: Bookmobile is officially on order. There is no arrival date. 6) FY2011
Budget: Patricia Cirone met with Mayor Scanlon to discuss FY2011 budget. Patricia Cirone is
waiting to hear back from him whether there will be cuts. 7) Coffee Vending: Patricia Cirone
reported that if the library runs the coffee vending operation then there is no requirement to go
out to bid. 8) Book Drop: Patricia Cirone has contracted with Book Drop to sort through
unwanted book donations in the hopes of raising more money for the library. 9) MLS: MLS, new
consolidation of Massachusetts regional library system, is moving forward. Finalists for
executive director will be interviewed on May 24. 10) FY2010 Budget: FY2010 budget is on
track. 11) Upcoming Events: Home Grown Festival May 22, Concert on the Common June 24.
12) Vacation: Patricia Cirone will be on vacation for two weeks.
Communications
Letter from the MBLC announcing the final disbursement of state aid.
Unfinished Business
None
New Business
None
The next meeting of the Board will be Tuesday, June 22,2010 at 7:00P.M. at the Beverly Farms
Branch Library.
There being no further business, the meeting was adjourned at 8:00 P.M.