2010-05-04
City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: Tuesday, May 4,20107:00 P.M.
Place: Beverly Public Library
Board members present: Mary Behrle, John Kelley, Anthony Kline, Neil Olson, and Kevin
O'Reilly
Board members absent: Alyse Gause, Joanne Panunzio
Others present: Patricia Cirone, Anna Langstaff
Recorder: Anna Langstaff
Kevin O'Reilly presided.
Neil Olson made the motion, seconded by Mary Behrle, to accept the minutes of March 23,2010
as read. Motion passed.
Public Presentation
None
Committee Reports
Personnel: 1) John Kelley reminded trustees that the director evaluation is due May 20.2) John
Kelley reported on the status of the contract negotiations with director and assistant director.
John Kelley presented a draft of a letter to the city solicitor addressing the board's concerns. By a
show of hands, trustees agreed to send a letter to the city solicitor's office addressing the board's
concerns.
Administration: No report.
Finance: No report.
Long Range Planning: No report.
Report of the Library Director
1) FY2010 Budget: Budget is on track. 2) FY2011 Budget: Patricia Cirone will meet with the
Mayor on May 5 to discuss the budget. 3) Delivery Statistics: Bin deliveries have increased from
an average of 11 bins per week to an average of 44 bins per week over the past ten years. 4)
Circulation Statistics: Circulation is up 10% over last year. Patricia Cirone distributed a chart
that shows number of items checked out per hour, Monday through Sunday. 5) Inter-Library
Loan Charges: Because of the changes in the regional library system, if a lending library assesses
a charge to a borrowing library, then the borrowing library will need to pay the cost of inter-
library loan charges. Patricia Cirone recommended that these charges be passed on to the patron.
Neil Olson made the motion, seconded by John Kelley, to:
approve passing along the additional inter-library loan charges to the user. Motion
passed.
6) Sex Offender Ordinance: The City is considering a sex offender ordinance that would ban
level 3 sex offenders from libraries, parks, and playgrounds. 7) Bookmobile: Bookmobile will
soon be placed on order. 8) Montserrat College: College is in touch with Patricia Cirone about
using our meeting rooms for classroom space for the fall. 9) Bookdrop: Patricia Cirone has been
approached by Bookdrop, a company that sells library discards/donations online. 10) Automatic
Reserve Program: New program will start in June. 11) Events: Book Sale May 1-9, Homegrown
Festival May 22.
Communications
None
Unfinished Business
Anthony Kline inquired whether having a coffee shop service at the library would be subject to
public bidding laws. Patricia Cirone will clarify this with David Gelineau.
New Business
None
The next meeting of the Board will be Tuesday, May 18, 2010 at 7:00P.M. at the Beverly Public
Library.
There being no further business, the meeting was adjourned at 8: 10 P.M.