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2010-06-01 CITY OF BEVERLY PUBLIC MEETING MINUTES BOARD OR COMMISSION: SUBCOMMITTEE: LOCATION: DATE: MEMBERS PRESENT: Parking and Traffic Commission MEMBERS ABSENT: OTHERS PRESENT: RECORDERS: City Hall Conference Room B Tuesday, June 1, 2010 Chairman Richard Benevento, Tina Cassidy, Richard Hutchinson, Sgt. Joe Shairs, Sheila Field Bill Bent Bob Munroe, Assistant City Solicitor Eileen Sacco The meeting is called to order at 8:30 a.m. 1. Approval of Minutes: April 6, 2010 and May 4, 2010 Meetings Field: motion to approve of the minutes to the April 6, 2010 meeting. Shairs seconds the motion, all in favor. The motion carries 5-0. Field: motion to approve of the minutes to the May 4, 2010 meeting. Shairs seconds the motion, all in favor. The motion carries 5-0. 2. Discussion and Recommendation to the Planning Board: Modification to Site Plan Review Application #40-98 and Special Permit #123-10 / Aero Manufacturing on Sam Fonzo Drive Peter Ogren of Hayes Engineering addresses the Commission and explains that Aero Manufacturing is seeking to do advanced site work required for the expansion of their building. He explains that the addition will be used for storage and explains the plans to the Commission. He also notes that they have applied to the Conservation Commission for work in the buffer zone and they need to obtain or apply for all permits according the ordinance. Benevento clarifies that the ordinance says "apply" for permits. Ogren explains that Aero Manufacturing is interested in leveling the building and removing the hill on the site. He notes that the schematic plan has been submitted to the Planning Board for their meeting on June 15,2010. Ogren explains the plans and the access to the site. He reviews the parking and the landscaping in the front of the building, noting the new access and egress for the site which is located at a bend in Sam Fonzo Drive. Benevento questions the access area and the visibility of the site lines. Cassidy reviews the original plan for Sam Fonzo Drive. Parking & Traffic Commission Meeting Minutes Page 1 of5 June 1, 2010 Meeting Benevento states that he would like to see the calculations for the site lines. He notes that he would like the horizontal and vertical safety analysis for sight distance. He suggests that the members of the Commission visit the site and requests that Ogren stake out the driveway location. Ogren agrees and states that he will put a couple of stakes in to mark the driveway. There being no further questions or comments regarding this matter Benevento asks if someone is prepared to make a motion. Field : motion that the Parking and Traffic Commission continue the matter of Aero Manufacturing on Sam Fonzo Drive to the next Commission meeting on July 6, 2010, pending site visits by the members of the Commission at their convenience. Hutchinson seconds the motion, all in favor. The motion carries 5-0. 3. Discussion with Bob Munroe Re: Recommendations on Renaming of 45 West Street - Peterson Assistant City Solicitor Bob Munroe attended the meeting for the purpose of discussing a recommendation on the request for the renaming of 45 West Street. He explains that the request was submitted to the City Council for the change of name from 45 West Street to Haven Way. He notes that the City Council has no authority to do so because it is a private way. Fiore expresses his concern that the houses meet the city ordinances reqUIrIng the numbering and all are recorded properly and correctly. It was noted that the original letter of request from the owner indicated that they had been in touch with the Police Department and the Fire Department. Cassidy notes that the Commission had made some recommendations regarding the request that did not get recognized during the City Council discussion on the matter. Munroe notes that he had reviewed the suggestions and they were all wonderful things to do. Cassidy suggests that if the situation comes up again perhaps a member of the Parking and Traffic Commission should attend the meeting to report from the Commission. Benevento suggests that the Commission send a letter to the Petersons (who were the official petitioners) with the recommendations outlined with a copy of the ordinance. Fiore suggests that a copy of the letter be sent to the City Council as well. Discussion ensues regarding the suggestions. Fiore suggests that the telephone numbers should be confirmed with 911 so it is updated. Cassidy recommends that a letter should be sent from the Fire Department to the residents to update the information. Parking & Traffic Commission Meeting Minutes Page 2 of5 June 1, 2010 Meeting Fiore: motion to send a letter to the Petersons reiterating the concerns of the Parking and Traffic Commission, and that a letter from the Fire Department be attached, and that the letter include that the owners should contact the Fire Department as soon as possible to update information regarding safety issues. Field seconds the motion. The motion carries (5-0). 4. Discussion: Request to Add Stop Sign at the Corner of Paramatta and Iverson Roads /Citizen's Request Shairs explains that the ordinance calls for stop signs and the addition of these signs would make it a four way stop. Discussion ensues regarding the consequences of installing the stop signs as requested. Specifically, the MUTCD states that four way stops should be a precursor to a traffic signal and Shairs states that the traffic volumes at this intersection would not warrant a traffic signal. Cassidy suggests that a letter be sent to the citizen explaining that the additional stop signs would create a multi way stop and the requested stop signs are not recommended at this time by MUTCD. Cassidy: motion send a letter to the citizen explaining that the additional stop signs would create a multi way stop and the requested stop signs are not recommended at this time. All members in favor, the motion carries (5-0). 5. Discussion: Posting of Some or All of North Side of Kathleen Drive as "N 0 Parking" / Tina Cassidy Cassidy explains that Kathleen Drive is a narrow, passable street and there are two homes on the street. She explains that there is a proposed new home going in there and the neighbors are concerned about additional cars and have requested that "No Parking" signs be installed on the north side of the street. Benevento suggests that the Commission visit the site. Shairs agrees. Cassidy: motion to table the request for no parking signs on Kathleen Drive pending site visits at the members' convenience. Field seconds the motion, all in favor. The motion carries 5-0. 6. Discussion: Parking Issues on Brackenbury Lane / Councilor Kevin Hobin Shairs recalls that this matter was brought to the Commission by Councilor Hobin and he asked him to gather some information from the neighbors regarding support for the proposal. He also notes that Councilor Hobin has asked the Commission hold a night meeting so that he and neighbors interested in this matter can attend. Parking & Traffic Commission Meeting Minutes Page 3 of5 June 1, 2010 Meeting Shairs suggests that he will contact Councilor Hobin regarding this matter and will update the Board further at the next meeting. 7. Discussion: Request for Crosswalk at Spring Street and Odell Avenue Councilor Hobin and Sgt. Shairs. Shairs explains that he doesn't see a problem with the request but there is no handicapped access on the other side of the road as required. Without handicapped accessible sidewalks on either side there would not be ADA compliance. Benevento notes that the problem with too many crosswalks is that they lose their effectiveness. Shairs agrees and states that he does not think it is necessary. Cassidy states that she would like to take a look at it. Benevento encourages members to go out and take a look at it at their convenience before the next meeting. Fiore: motion to table the matter to next month's meeting, pending individual site inspections by the Commission. Field seconds the motion, all in favor. The motion carries 5-0. 8. Old/N ew Business Jubilee Yacht Club Cassidy reports that she received a phone call from the Jubilee Yacht Club requesting no parking signs on Water Street, so that they can have two spaces to accommodate access. She explains that apparently they submitted a request to the City Council within the last year and there has been no action. Benevento suggests that the Commission send them a letter encouraging them to contact the City Council and attach the ordinance relative to the restrictions currently in place for Water Street. Gloucester Crossing Shairs explains that he received a request for a "Slow, Children" sign at Simon, Grant, Mill and Gage Streets. Shairs states that he could support that request based on the need, noting that it does not require City Council approval. He reviews the area and notes that the cars are not speeding. He suggests that the Commission make a recommendation to Mike Collins recommending that a "slow children" sign be installed and that it be highly reflective in accordance with MUTCD standards and send a copy of the letter to Councilor Latter. Shairs: motion to send a letter to Mike Collins recommending that a "slow children" sign be installed and that it be highly reflective in accordance Parking & Traffic Commission Meeting Minutes Page 4 of5 June 1, 2010 Meeting with MUTCD standards and send a copy to Councilor Latter. Field seconds the motion. The motion carries 5-0. Shairs notes that Councilor Latter has submitted several sign change requests and he will be meeting with him regarding those requests. Next Meeting The next meeting of the Parking and Traffic Commission will be held on July 6,2010. Adjournment Benevento asks if there is any other business for the Commission to conduct. There is none. Field: motion to adjourn, seconded by Fiore. All members in favor, the motion carries 5-0. The meeting is adjourned at 10:30 a.m. Parking & Traffic Commission Meeting Minutes Page 5 of5 June 1, 2010 Meeting