2010-03-23
City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: Tuesday, March 23,20107:00 P.M.
Place: Beverly Public Library
Board members present: Mary Behrle, Alyse Gause, John Kelley, Neil Olson, and Joanne
Panunzio
Board members absent: Anthony Kline, Kevin O'Reilly
Others present: Patricia Cirone, Anna Langstaff
Recorder: Anna Langstaff
John Kelley presided.
Neil Olson made the motion, seconded by Mary Behrle, to accept the minutes of February 23,
2010 as read. Motion passed.
Public Presentation
None
Committee Reports
Personnel: John Kelley reported that he is still in discussions with the city about contracts for the
director and assistant director. After John Kelley's report, trustees discussed the two remaining
outstanding issues, inclusion of the city in the contract and one-year versus three-year contract.
John Kelley requested trustees' input for the meeting with the city solicitor, Patricia Cirone and
Anna Langstaff on March 24. Alyse Gause made the motion, seconded by Joanne Panunzio, to:
state the trustees position as follows: The trustees of the Beverly Public Library
are willing to agree to a one-year contract for the present fiscal year 2010. At this
time the trustees are uncomfortable changing the long precedent of the historic
position of the parties of the contract to include the city as a third party. The
trustees would be willing to revisit this issue for the fiscal year 2011 contract.
Motion passed.
Administration: No report.
Finance: No report.
Long Range Planning: No report.
Report of the Library Director
1) Police: Letters that police sent out have been very effective. More than 100 items have been
returned. 371 items are still outstanding. Police have stepped up the walk throughs. Police
suggested that there should be a list of rules at entrance doors. There was an article in the
Beverly Citizen about police directed patrols. 2) Coffee Shop: Patricia Cirone met with John of
Atomic Cafe to discuss the possibility of having a coffee shop at the library. He suggested a
coffee cart instead. 3) Ebooks: NOBLE has launched an ebook collection. 4) Inter-Library Loan:
With the change in the regional library system, the postage cost of returning out-of-state inter-
library loans will not be absorbed by the new region. Average cost is $2.50 for postage. The
library averages 13 out-of-state inter-library loans per month. Patricia Cirone suggested that the
library pass the cost on to the patron. Library trustees agreed to charge patrons $2.50 per out-of-
state inter-library loan. 5) Trustees Symposium: April 10, 2010. 6) Budget: Patricia Cirone
reported that FY2010 budget is on track. 7) FY2011 Budget: Patricia Cirone presented draft
FY2011 budget. The Mayor has not released any budget guidelines. 8) Bookmobile: Bid for
bookmobile came in at $156,900. 9) Staff shortages: Several staff members are out on medical
leave. 10) Book Sale: May 1-9.
Communications
None
Unfinished Business
Committee Assignments: Kevin O'Reilly instructed John Kelley to inform trustees that as long
as trustees are comfortable with their committee assignments then assignments will remain the
same. Alyse Gause will leave personnel committee. Committee assignments:
Administration: Kevin O'Reilly, Chair, Mary Behrle, Alyse Gause, Joanne Panunzio
Finance: Anthony Kline, Chair, Mary Behrle, Neil Olson
Personnel: John Kelley, Chair, Anthony Kline, Neil Olson, Joanne Panunzio
Long Range Planning: Alyse Gause, Chair, Mary Behrle, John Kelley, Anthony Kline, Neil
Olson, Kevin O'Reilly, Joanne Panunzio
New Business
None
The next meeting of the Board will be Tuesday, April 27, 2010 at 7:00 P.M. at the Beverly
Public Library.
There being no further business, the meeting was adjourned at 8:45 P.M.