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2010-01-12 CITY OF BEVERLY MASSACHUSETTS PUBLIC MEETING MINUTES BOARD OR COMMISSION: SUBCOMMITTEE: DATE: LOCATION: Planning Board, Regular Meeting MEMBERS PRESENT: January 12, 2010 City Council Chambers, Beverly City Hall, 3rd Floor Chairperson Richard Dinkin, Vice Chairperson John Thomson, Joanne Dunn, Ellen Flannery, Charles Harris, David Mack, James Matz Ellen Hutchinson Assistant Planning Director Leah Zambernardi Andrea Bray MEMBERS ABSENT: OTHERS PRESENT: RECORDER: Chairperson Dinkin calls the meeting to order. New/Other Business 1. Set Date and Location for April and Mav Meetin2s The members agree to hold the April meeting on the original date of April 20. The venue will be determined based on availability. The members agree to hold the May meeting on May 19. The venue will be determined based on availability. 2. Site Plan Review Application #98-08 - CVS - Corner of Rantoul Street and Elliott Street - Discussion: Installation of Decorative Street Li2hts and Traffic Miti2ation Zambernardi states that Attorney Miranda Gooding has submitted a request for a bond of $100,000 for work that has not yet been completed. She explains that the City has just recently determined the design for the traffic lights and street lights, and therefore CVS is unable to complete the work before their anticipated store opening of next week. She adds that City Engineer Frank Killilea is in approval of the bond amount of$100,000. Zambernardi explains that the contractors on the site recently advised the Planning Department that the crosswalks could not be completed in time, and Attorney Miranda Gooding and City Engineer Frank Killilea both agreed that the bond amount includes enough money to cover the crosswalk construction. Planning Board January 12,2010 Page 2 of3 Thomson requests confirmation that the $100,000 bond amount is enough to cover the maximum number of lights and bollards and the traffic lights and the crosswalk. Zambernardi confirms that this is the case. Dinkin asks why there is an expiration date and whether the City Engineer is OK with the City doing the work. Zambernardi adds that a covenant to go with the bond stipulates that that if the work is not completed in one year, the money would be relinquished to the City and the City could direct that money into an account specific for the lighting improvements on Rantoul Street. Gooding states that this timeframe allows time for the street light design to be determined and for coordinating the work with National Grid. She adds that this has become a significant undertaking, moreso than any of them had anticipated. Thomson: Motion to approve the $100,000 bond and the covenant, seconded by Flannery. Passes 6-0. The Chair does not vote. 3. OSRD Initial Review Application - 875 & 875 ~ Hale Street - Montrose School Park. LLC c/o Attornev O. Bradlev Latham - Set Meetin2 Date and Time: ReQuired Public Comment Period on OSRD Initial Review and Public Hearin2 on Yield Plan Attorney Latham states that his client has filed the initial review application and requests that the Board schedule the initial review and public hearing. The members examine the yield plan. Thomson: Motion to schedule this meeting for 8:00 p.m. on February 9, 2010, seconded by Flannery. Passes 6-0. The Chair does not vote. 4. City Council Order #197 - Plannin2 Board Representative - Ad-Hoc Committee to Research Zonin2 Amendments Relative to Con2re2ate Elderlv/OPO 55 Housin2 Uses Dinkin states that he would like to appoint himself to this committee. Thomson: Motion to nominate Richard Dinkin to this committee, seconded by Mack. Passes 6-0. The Chair does not vote. 5. Recommendation to City Council to Set a Joint Public Hearin2 - City Council Order #3 - Proposed Amendments to Residential Reuse of Existin2 and Former Public Buildin2s Section of Zonin2 Ordinance Planning Board January 12,2010 Page 3 of3 Mack: Motion to recommend that the City Council schedule a Joint Public Hearing for this matter, seconded by Harris. Passes 6-0. The Chair does not vote. 6. Election of Officers for 2010 - Chairperson and Vice-Chairperson Dinkin passes the gavel to the Vice-Chair. Thomson asks for nominations for the position of Chairperson. Thomson nominates Richard Dinkin. There being no other nominations, Thomson asks for a motion. Mack: Motion to nominate Richard Dinkin to the position of Chair, seconded by Flannery. Passes 6-0. Dinkin does not vote. Thomson passes the gavel to Flannery. Flannery asks for nominations for the position of Vice Chairperson. Harris nominates John Thomson. There being no other nominations, Flannery asks for a motion. Dinkin: Motion to nominate John Thomson to the position of Vice-Chair, seconded by Dunn. Discussion on the motion: Thomson states that he is happy to be the Vice-Chair but he would like to encourage others to volunteer for this position. Harris states that he would like to see Thomson continue on as Vice-Chair and the other members agree. The members vote. Passes 6-0. Thomson does not vote. Thomson states that he would like to go on record to welcome the newest member of the Planning Board, James Matz. Thomson: motion to welcome James Matz to the Board, seconded by Flannery. All members and the Chair vote in favor. The motion passes 7-0. Harris: Motion to adjourn, seconded by Mack. All members and the Chair vote in favor. The motion passes 7-0. The meeting is adjourned at 8:05 pm.