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2009-12-15 CITY OF BEVERLY MASSACHUSETTS PUBLIC MEETING MINUTES BOARD OR COMMISSION: SUBCOMMITTEE: DATE: LOCATION: Planning Board, Regular Meeting MEMBERS PRESENT: December 15, 2009 City Council Chambers, Beverly City Hall, 3rd Floor Chairperson Richard Dinkin, Vice Chairperson John Thomson, Joanne Dunn, Ellen Flannery, Charles Harris, Ellen Hutchinson, David Mack, Stephanie Williams MEMBERS ABSENT: OTHERS PRESENT: RECORDER: Assistant Planning Director Leah Zambernardi Andrea Bray Chairperson Dinkin calls the meeting to order. 1. Set Date and Location for February Meetin2 Members agree to change the February meeting to the 9th. 2. Chapman's Corner Estates - Renamin2 of Whitehall Hill Circle to Whitehall Circle Zambernardi reads a letter dated November 12, 2009, from Robert Griffin, of Griffin Engineering. Thomson: Motion to approve the name change to Whitehall Circle, provided the fire department or police department approves of this change, seconded by Mack. Passes 7-0. The Chair does not vote. 3. Approval of Minutes: October 20. 2009 Re2ular Board Meetin2 and October 28. 2009 Special Meetin2 Harris: Motion to approve the minutes, seconded by Dunn. Passes 7-0. The Chair does not vote. 4. Pennv Lane Definitive Subdivision (a.k.a. Hale Court) - expiration of Construction Completion Date (December 14. 2009) - Tom Ford Tom Ford, Developer, states that he has not completed all of the work required. He proposes depositing a cash bond, stating that he will finish the work in the next two weeks. Planning Board December 15,2009 Page 2 of3 Zambernardi states that they now have a letter of credit with an expiration date of December 31,2009, and Mr. Ford is proposing that the Board release the letter of Credit and deposit the $2,500 bond. Zambernardi reads a letter dated December 15, 2009 from Eric Barber the Assistant City Engineer. Thomson: Motion to accept a substitute cash bond of $2,500 and extend the construction completion date to January 28,2010, seconded by Flannery. Passes 7-0. The Chair does not vote. 5. Bas River Estates Definitive Subdivision (a.k.a. Fol2er Avenue Extension)- Expiration of Construction Completion Date (December 31. 2009) - Joseph J. Phelan III. Bass River LLC Phelan states that the work stipulated by the City Engineer has been completed, and he requests a I-year extension of the construction completion deadline. He adds that he still has 5 more houses to build. Zambernardi states that the performance bond is an insurance bond that expires when the subdivision is completed. Zambernardi reads a letter dated December 15, 2009, from Eric Barber, Assistant City Engineer. Thomson: Motion to grant the extension to December 31,2010, seconded by Dunn. Passes 7-0. The Chair does not vote 6. New CVS - Corner of Rantoul and Elliot Streets - Minor Modification ReQuest #2 to Site Plan #98-08 - Richard Me2uerditchian & Ardi Company. LLC & G.B. New En2land 2. LLC Attorney Miranda Gooding speaks on behalf of the applicant, stating that, as a result of the site plan review, her client is required to complete the traffic signaling and decorative street lighting. She explains that they have had some difficulty in getting definitive answers from the City regarding their design for traffic signaling and street lighting, and they are now trying to put in place an agreement with the City. Gooding explains that she met with the City Planner Tina Cassidy, the Assistant Planning Director Leah Zambernardi, and the Mayor last week to nail down the specifications for the lighting fixtures. She adds that the fixture that the City has proposed has not yet been priced out and the specs only arrived at her desk yesterday, and the amount they anticipate is 3-4 times the usual cost for the their street light fixtures. She states that she Planning Board December 15,2009 Page 3 of3 had hoped to have estimates to the City Engineer, Frank Killilea, tonight and that wasn't possible. Gooding states that she has come up with three ideas: 1. The Board could recommend that the building inspector issue a conditional Certificate of Occupancy, stipulating that the applicant will complete the work upon the receipt of traffic lighting specifications and decorative street lighting specifications. 2. The Board could schedule their January meeting for the 2nd week in January to allow enough time for City Engineer Frank Killilea to sign-off. 3. The Board could agree to a bond figure of $75,000 this evening, conditioned upon Killilea's sign-off of on the number. She provides the estimate for completing traffic mitigation at $22,000. She explains that the estimate for light poles was $75,000, which is more than double any previous estimates. She states that if those poles are that expensive the City might not adopt that standard. She suggests having the applicant make a cash deposit (form F bond) for $75,000, conditioned upon sign-off from the City Engineer. Dinkin asks if anyone has a problem meeting on Tuesday, January 12. The members agree that this date would be good. Dinkin states that he is uncomfortable in approving a bond amount that has not been approved by the City Engineer, and Thomson agrees. Thomson asks if the applicant could offer $97,000. Gooding states that she is reluctant to go with that number because it is so much higher that any other fixture used by the City. Thomson: Motion to reschedule the meeting to January 12, 2010, seconded by Flannery. All members and the Chair vote in favor. The motion passes 8-0. Dinkin explains that Stephanie Williams will resign from the Board at the end of the year and he thanks her for her service. He states that he speaks for the entire Board when he says that she will be missed. Thomson: Motion to adjourn, seconded by Williams. All members and the Chair vote in favor. The motion passes 8-0. The meeting is adjourned at 8:00 pm.