2009-06-23
City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: Tuesday, June 23,20097:00 P.M.
Place: Beverly Farms Branch Library
Board members present: Alyse Gause, Dennis Geller, John Kelley, Neil Olson, Kevin
O'Reilly, and Joanne Panunzio
Board members absent: Anthony Kline, Kathleen McMahon,
Others present: Patricia Cirone, Anna Langstaff, Mary Behrle
Recorder: Anna Langstaff
Joanne Panunzio presided.
Dennis Geller made the motion, seconded by Neil Olson, to accept the minutes of May
26, 2009 as read. Motion passed.
Public Presentation
Mary Behrle introduced herself to the board.
Committee Reports
Personnel: No report.
Administration: No report.
Finance: No report.
Long Range Planning: No report.
Report of the Library Director
1) National Grid: Patricia Cirone presented usage and cost figures for National Grid.
Questions remain about why costs continue to rise. Dennis Geller suggested that a
National Grid representative be invited to a board meeting. Dennis Geller made the
motion, seconded by Kevin O'Reilly, to:
invite National Grid to a library board meeting to explain to the board how
the billing works, what work that has been done, and how the library can
continue to improve energy efficiency and reduce cost. Motion passed.
2) Materials Budget: Patricia Cirone reported that she presented city councilors with an
explanation of materials expenditures per capita. 3) Trust Funds: Patricia Cirone
reviewed 3rd quarter interest. 4) Current Budget: FY2009 budget is on track. 5) Proposed
FY2010 Budget: Patricia Cirone reported that she met with the Mayor. The Mayor wants
the library to stay open the same hours, including Sundays, and he gave the library
$40,000 additional money to do this. The library budget is still very tight because of cut
in part-time hours. Patricia Cirone proposed that Sunday openings would start in October,
instead of the Sunday after Labor Day and that the library would be closed the Sunday
after Christmas and the Sunday after New Year's. This would help offset the loss of part-
time hours. Reduced part-time hours will begin July 1. 6) Museum Pass Software: New
museum pass booking software has been installed and is being used by the staff. It will
soon go live for patrons. 7) Flooding: There has been no flooding in the library from
Dane Street, but there has been water seeping into the Children's Librarian's office
attributed to a missing downspout.
Communications
Anna Langstaff received a thank you from a GED class that visited the library.
Unfinished Business
1) Not Picked Up Holds: Patricia Cirone reported on her meeting with circulation staff
regarding not picked up holds. The staff would like to try an educational approach for six
months. Patricia will develop a database to track "repeat" offenders.
New Business
1) Meeting Room Policy: Montserrat College would like to use the library for some of
their classes. The Mayor agreed that the income from Montserrat could go into the
library's part-time budget. The library does not allow outside groups to reserve rooms for
regularly scheduled meetings. The library does not usually allow groups to charge
attendees. Neil Olson made the motion, seconded by Dennis Geller, to:
allow, on an experimental basis, Montserrat College to use the library
facility for their classes for the coming year as proposed by Montserrat
College. Motion passed.
Patricia Cirone requested that the charge for staying beyond regular hours be changed to
reflect custodial overtime pay rate from $26.20 per hour to $30.00 per hour. Neil Olson
made the motion, seconded by Alyse Gause, to:
make an adjustment on the cost of the overtime on the present meeting
room policy. Motion passed.
Joanne Panunzio proposed that the meeting room policy be further discussed at
another meeting. 2) Acceptable Use Policy: Trustees reviewed the acceptable use
policy. Kevin O'Reilly made the motion, seconded by Neil Olson, to:
continue with the present acceptable use policy. Motion passed.
3) Public Internet Use Policy: Trustees reviewed the public internet use policy.
Joanne Panunzio made the motion, seconded by John Kelley, to:
accept the present public internet use policy as it now stands. Motion
passed.
4) Retirement: Elaine VandeBogert will retire July 1. Dennis Geller inquired if
the trustees take any action when a library employee retires. Joanne Panunzio will
write a letter to Elaine on behalf of the library trustees.
The next regular meeting of the Board will be Tuesday, September 22,2009 at 7:00 P.M.
at the Main Library.
There being no further business, the meeting was adjourned at 8:40 P.M.