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2006-12-18 (2) #185 Page 1 of7 Beverly Meeting Minutes From: Fran MacDonald [fmacdonald@beverlyma.gov] Sent: Monday, August 17,2009 2:21 PM To: minutes@beverlyma.gov Subject: 06.dec18.doc CRsouCar :M.eetino of (f3everCy City Counci{ 7:00 C?M. (j)ec. 18, 2006 Roll Call: Councilors Present: William Coughlin, Timothy Flaherty, Miranda Gooding, Patricia Grimes, Kevin Hobin, Donald Martin, Maureen Troubetaris, Paul Guanci Councilor Burke was absent Pledge of Allegiance to the Flag: Led by Councilor Martin Appointments: Public Hearings and Presentations: 7:05 - 7:30 PM National Grid Presentation Acceptance of Minutes: Meeting of December 4,2006 Communications from His Honor the Mayor: #269 December 18, 2006 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council I hereby reappoint, subject to your review and recommendation, the following members of the Beverly Commission on Disabilities: Ms. Candace Pike 291 Essex Street Mr. Kevin Gallant 17 Scenna Road Their terms to be effective until November 1, 2009. Very truly yours, William F. Scanlon, Jr., Mayor 8/24/2009 #185 Page 2 of7 Refer to Legal Affairs #270 December 18, 2006 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council I hereby appoint, subject to your review and recommendation, Ms. Kate Pinkham, 37 Thorndike Street, Beverly, MA 01915, to serve as a member of the Solid Waste Management Committee. Her term is to be effective until March 31, 2009. Very truly yours, William F. Scanlon, Jr., Mayor Refer to Public Services Communications from other City Officers and Boards Communications, Applications and Petitions: #271 Application for Sale of Christmas Trees, St. Mary's Parish, 253 Cabot Street Refer to Legal Affairs #272 Comm. from PERAC relative to required FY 08 Appropriation Refer to Finance and Property #273 Communication from National Grid relative to attached plan for tree trimming and removal Refer to Committee of the Whole #274 Application - Livery License, NDARYD Transportation-Cummings Center Refer to Legal Affairs 8/24/2009 #185 Page 3 of7 #275 Application-Second Hand Junk Dealers License-Help for Abused Women and their Children 330 Rantoul St. Refer to Legal Affairs #276 Claim-John Abate Receive and Place on File Refer to City Solicitor #277 Restrictive Covenant and Escrow Agreement relative to 10-12 Congress Street Refer to Legal Affairs Reports from Committees: #138 The Committee on Finance and Property to whom was referred the matter of request to declare property abutting 865 Hale Street as surplus have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read Once and adopted 8-0 Vote #246 The Committee on Legal Affairs to whom was referred the matter of Ordinance MV & T Stop Sign Porter At Webber have considered said matter and beg leave to report as follows, to wit: Submit the accompanying ordinance and recommend its adoption In the year two thousand and six An Ordinance Amending an ordinance entitled Motor Vehicles and Traffic re Stop Sign Be it ordained by the City Council of the City of Beverly as follows, to wit: That Chapter 14, Section 86 (b), of the Revised Ordinances of the City of Beverly, 1989, be and the same is hereby amended by adding the following: ADD: 1. Obedience to isolated stop signs Porter Street, North Bound Drivers on Porter Street at Webber Ave. This ordinance to take effect upon passage according to City Charter First Passage: Final Passage: Nov.8, 2006 Jan. 2, 2007 Ordinance read Once and held for final passages 8-0 Vote 8/24/2009 #185 Page 4 of7 #254 The Committee on Legal Affairs to whom was referred the matter of Petition re Proposed residential Waterfront District have considered said matter and beg leave to report as follows: Receive and Place on File Order read once and adopted 8-0 Vote #255 The Committee on Legal Affairs to whom was referred the matter of Petition relative to Ventron Property Rezoning have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted 8-0 Vote #257 The Committee on Legal Affairs to whom was referred the matter of Appointment Constable-Arthur Vanetzian have considered said matter and beg leave to report as follows, to wit: Recommend the Council approve the Appointment Order read once and adopted 8-0 Vote #261 The Committee on Legal Affairs to whom was referred the matter of 2007 Lodging House License Applications have considered said matter and beg leave to report as follows, to wit: Recommend the Licenses be Granted Order read once and adopted 8-0 Vote #262 The Committee on Legal Affairs to whom was referred the matter of 2007 Amusement Device License Applications have considered said matter and beg leave to report as follows, to wit: Recommend the Licenses be Granted Order read once and adopted 8-0 Vote #263 The Committee on Legal Affairs to whom was referred the matter of 2007 First, Second and Third Class Motor Vehicle License Applications have considered said matter and beg leave to report as follows, to wit: 8/24/2009 #185 Page 5 of7 Recommend the Licenses be Granted Order read once and adopted 8-0 Vote #271 The Committee on Legal Affairs to whom was referred the matter of Application for Sale of Christmas Trees-St. Mary's Parish have considered said matter and beg leave to report as follows, to wit;: Recommend the License be Granted Order read once and adopted 8-0 Vote #277 The Committee on Legal Affairs to whom was referred the matter of restrictive covenant and Escrow Agreement have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council approve the enclosed Restrictive Covenant and Escrow Agreement relative to the property at 10-12 Congress Street. Order read Once and adopted 8-0 Vote #233 The Committee on Public Services to whom was referred the matter of Communication re naming of Former Vitale Site have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted 8-0 Vote #144 The Committee on the Whole to whom was referred the matter of Communication relative to Flooding issues have considered said matter and beg lave to report as follows, to wit: Refer to Public Services Order read once and adopted 8-0 Vote #198 The Committee on the Whole to whom was referred the matter of Communication relative to the selling of the GAR Hall have considered said matter and beg leave to report as follows, to wit: Refer to Finance and Property Order read once and adopted 8-0 Vote Unfinished Business: 8/24/2009 #185 Page 60f7 #109 Ordinance Zoning Waterfront District 8-0 Vote Resolutions: #278 Linda Caravaggio-Beverly Public Library Motions and Orders: #279 By Councilor Ordered: That all Orders in the Standing Committees be referred to FY 2007 City Government Order read once and adopted 8-0 Vote #280 By Councilors Gooding and Flaherty & Coughlin Ordered: The Joint Consolidation Committee convened in April of this year and has since met seven times. Its members are Councilors Flaherty, Coughlin and Gooding, and School Committee Members Manzo and Decker. The Committee's objective is to review and recommend the potential for consolidation of certain school and city departments, including Technology, Buildings and Grounds, and Finance. Kathy Griffin, the Budget Analyst for the City Council, has been assisting the Committee and has provided comparative information from other communities with consolidated departments, including Barnstable, Harvard, Reading, Framingham and Southbridge. To date, the Committee has met with representatives from the Town of Danvers and Town of Lynnfield to discuss how consolidation works in those communities. Within the city of Beverly, the Committee has met with department heads from the Technology and Public Services departments on the city side, and from Finance and Buildings and Grounds on the school side. The Committee expects that deliberations will continue through early 2007 and that a final report and recommendation as to potential consolidation will then be issued. In the meantime, the following interim steps are recommended for immediate action: 1. That the City Finance and School Business departments adopt the operating procedures recommended in the Memorandum prepared by Kathy Griffin entitled "Observations/Comments: Potential Consolidation of City/School Business and Finance Functions," a copy of which is attached. 2. That the City Council and the School Committee agree to resume the organizational review of the City Finance and School Business departments by an independent consultant, which review was authorized and begun earlier this year. Such review shall include the finance, business, human resource and benefits functions of both departments. Further, the purpose of the organizational review should be to analyze whether consolidation of the departments would achieve any of the following objectives: · cost savings; · elimination of redundancy; · more efficient delivery of services; and · improved operating procedures. Finally, the Committee recommends that the independent consultant should report to the Joint Consolidation Committee on the foregoing matters and make a recommendation as to whether consolidation of the departments should be pursued and, if so, how the department(s) should be organized. Refer to Finance and Property and the Committee of the Whole 8/24/2009 #185 Page 70f7 Meeting adjourned: 8: 10 PM Frances A. Macdonald, CMC City Clerk 8/24/2009