2008-11-19
CITY OF BEVERLY
PUBLIC MEETING MINUTES
November 19, 2008
Board:
Harbor Management Authority
Location:
Beverly Public Library - Fogg Room
Members Present
Chair, Miranda Gooding, Charles Raymond, Greg Ward
Paul Meidzionowski, Don Neuman, Maureen Troubetaris, George
Simon
Members Absent:
Rinus Oosthoek, Wes Slate, Sylvan Menezes, Lou Bochynski
Others Present:
Eileen Sacco - Recorder
Gooding called the meeting to order at 7:00 p.m.
Aooroval of Minutes
The minutes of the Harbor Management Authority meetings held in September and October were
presented and unanimously approved.
Facilities
Gooding reported that the marina building roof was repaired before Lou went on vacation at a
cost of approximately $900.
Discussion ensues as to what the Harbor Management Authority would like to see in a marina
building at Glovers Landing. Neuman notes that the drawings from Susan S1. Pierre show a
relative size of the building but it is hard to tell because the location has moved.
Gooding reports that there has been discussion back and forth regarding the moving of the brown
building or building a new facility. She states she would like some idea of what the Commission
wants in a building for further planning
Neuman notes that it wasn't meant to be luxurious and was designed with minimal amenities
because of cost and he would vote for the cheapest design.
After lengthy discussion, Gooding summarized the Commission's position as being the
following: we should relay to Vine Associates that the requirements for the building are as set
forth in the previous plans for the building, but that ultimately we recognize that the main drivers
for the building's design will be 1) budget, and 2) the footprint that gets approved under Chapter
91. Further, that until such time as we understand those constraints, it does not make sense to
modify our requirements for the building itself.
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November 19, 2008
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Finance Report
Meidzionowski review the monthly financial statement with the HMA members. He notes that it
reflects a $46,800 grant payment for the dredging project. Discussion ensues regarding the
payment was made to the dredging company.
Neuman suggests that grants should be recorded separately from operating expenses and
revenues. Meidzionowski will look at that.
Discussion ensues regarding bill paying and Neuman notes that the HMA approved the payment
of bills in the past and describes the former process. Ward notes that if the HMA were to
continue to do that they would need a part time secretary. Meidzionowski explains that John
Dunn gives him documentation of the bills that have been paid.
Neuman notes that there are some substantial grants to manage and suggests that Meidzionowski
be notified by the finance department when grant payments are received.
Meidzionowski reports that more money is owed to Bourne Engineering. Neuman notes that it
was known at the time of the dredging that the City would have to contribute some money.
Gooding will look into getting that paid and notes that HMA funds may have to cover that.
Approval of Vine Associates Contract for Additional Scope and Proposal
Neuman questions if the city has decided if they will bond for the project or try to get state
funding. Gooding explains that the Mayor has been working with the Lieutenant Governor and
he feels that he should hear something shortly.
Troubetaris asks how much Mr. Leone is going to pay per year for the land. Gooding explains
that the lease is still being negotiated.
Gooding reviews the scope and proposal from Vine Associates with the members.
Neuman states that he feels that the HMA needs a clear understanding from the Mayor as to
whether or not the project is going to go forward.
A discussion was held regarding a wood pier vs. a concrete pier. It was noted that Lou
Bochynski would prefer a concrete pier.
Gooding states that concrete has less maintenance over the long term and we should go for that.
She notes that she is concerned about spending design money for things that we cannot afford.
Troubetaris states that she does not think that the city and the state can afford concrete.
Neuman states that there is a design and bid package that was prepared for the pier so if the plans
need to be revised they won't have to start all over again.
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Neuman moved to approve the scope of work for Vine Associates dated November 2008 with
the proviso that the money doesn't get expended until the Chairman of the Harbor Management
Authority and the Mayor have a discussion as to the viability of the city being able to go forward
with the project. Troubetaris seconds the motion. The motion carried.
Other Business
Gooding reported that the Public Hearing for the Chapter 91 License for Glovers Landing will be
held on December 3, 2008 at 11 :00 a.m.
Gooding also reported that the Port Marine zoning changes were approved by the City Council.
There being no further questions or comments this evening, Troubetaris moved to adjourn the
meeting, seconded by Ward. The motion carries.
The meeting was adjourned at 9:00 p.m.
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