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2008-07-16 CITY OF BEVERLY PUBLIC MEETING MINUTES Date: Board: Location: Members Present Thursday, July 16, 2008 Harbor Management Authority Beverly Public Library - Fogg Room Chair Miranda Gooding, Sylvan Menezes, Don Neuman, Paul Miedzionoski, Greg Ward, Rinus Oosthoek, George Simon, Maureen Troubetaris Wesley Slate, Charlie Raymond Lou Bochynski Members Absent: Others Present Recorder: Miranda Gooding Miranda Gooding called the meeting to order at 7:00 p.m. Aooroval of Minutes The minutes of the BHMA meeting held on June 12, 2008 were presented for approval. Oosthoek moved to approve the minutes as presented and the motion was duly seconded. The motion carried. Facilities It was agreed that the notice to commercial marina tenants notifying them of their responsibility to clean up the dockslBridge area should be sent and posted. There was discussion regarding a request from Department of Environmental Police to moor a boat at the commercial marina. It was agreed that the request should be agreed to, but with notice that any arrangement is strictly at will. Gooding agreed to follow up with the Harbormaster and, if necessary, the City Solicitor's office regarding the issue. There was discussion regarding the degree of use by the Harbormaster of the commercial slips. Currently, about 5 of the commercial slips are used by the Harbormaster, and 3 more vessels are stored under the bridge. Members agreed that the Harbormaster should be invited to our next meeting for the purpose of discussing, among other things, the necessity of using 5 slips and/or the possibility of moving some vessels to the recreational manna. Bochynski reported that there is currently no waiting list for either of the commercial or recreational marinas. There are 5 open slips in the recreational marina. With regard to lease payments, Bochynski reported that all but 2 of the commercial tenants had brought their accounts current and paid their first lease installments for the 2008-09 season, which Minutes Page 10f3 7/16/08 BHMA Meeting commenced on July 1. Gooding noted that the information regarding these tenants should be provided to the City Solicitor's office. Finance Oosthoek and Miedzionoski presented financial reports, which included rent rolls for both marinas, together with a memo from John Dunn regarding certain ongoing accounting issues. As of 6/30/08, marina revenues were on budget. John Dunn also confirmed that the balance of the enterprise fund, after taking into account anticipated grant for the Bass River testing ($105,000) would be about $335,000. With regard to the adopted FY09 Budget, $20,000 is budgeted for consultants; $15,000 for marina operating expenses, and $20,000 for dock maintenance. Gooding proposed authorizing expenditure for one or more signs at the recreational marina site to satisfy grant requirements for recreational signage, per Tina Cassidy's request. The exact amount was not known, but members agreed that this expenditure could be made from the marina operating expense line item. Gooding reported that she and Bochynski and David Gelineau, the Purchasing Director, had met with Martha King and Mike Driscoll from the Division of Waterways to conduct a site visit at the marinas to review the proposed redevelopment plans and to view the Bass River dredging area. Gooding reported that the site visit was a positive sign in terms of the city's potential for receiving additional state funding for the marina improvements and that the Mayor's office was also diligently pursuing the issue with the new director of the Seaport Advisory Council. Gooding stated that she would email members copies of correspondence from the Mayor's office to Louis Elisa regarding the funding requests for the marinas. Updates on Omwin2 Matters Cummin2s Center Gooding reported that she is working on investigating why officials at Cummings Center do not think that they needed a permit for the work that was done and that she had discussed the matter with Alex Strysky at DEP who would be looking into the matter further. Beverlv Port Marina Gooding reported that the Chip Nylen would be representing the City in the proceedings with Beverly Port Marina and that the parties were scheduled to continue the hearing on July 21 st. Minutes Page 2 of3 7/16/08 BHMA Meeting Dred2in2 Neuman reported that there was no further word from Bourne Engineering regarding the status of the testing. Gooding noted that during the site visit, Mike Driscoll had suggested that the Harbor Management Authority coordinate with other property owners along the Bass River who would be likely to benefit from the dredging so that resources could be pooled for the project. It was agreed that once we have a better understanding of the dredging test results, we should initiate a meeting of abutters to discuss the results and to craft a plan for moving forward. Green's Hill Public Access Menezes reported that David Gardner is investigating the status of the right of way on Green Street and exploring other grant opportunities to help this project. Issues concerning tax title and right of ways are being reviewed by the City Solicitor's office. Black Cow Gooding reported that Vine Associates has begun working on the permitting matrix for the project and that there have been several meetings with Black Cow representatives to get the permitting process jump started again, as well as lease negotiations. With regard to permitting, one or more zoning changes had been discussed in order to accommodate parking on the site and to avoid requesting zoning relief which would be more vulnerable on appeal by abutters. Additionally, the issue of the recreational marina management had been discussed and Joe Leone had expressed a strong interest in running the marina, subject to oversight from the Authority. There was discussion regarding what the parameters of that oversight would entail, including rate setting, publication of the waiting list, approving rules and regulations and reviewing terminations. Next Meetin2 Gooding stated that there would likely be no meeting in August and that she would be in touch with members to schedule the next meeting in September. Adjournment There being no further business to come before the BHMA this evening, Oosthoek moved to adjourn the meeting and the motion was duly seconded. The motion carried. The meeting adjourned at 9:00 p.m. Minutes Page 30f3 7/16/08 BHMA Meeting