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2008-07-21 Special Meeting Special Meeting Page 1 of 10 Beverly Meeting Minutes From: Fran MacDonald [fmacdonald@beverlyma.gov] Sent: Thursday, August 21, 2008 3:25 PM To: minutes@beverlyma.gov Subject: 08.juI21.doc Special Meeting Beverly City Council 7:00, PM July 21, 2008 Roll Call: Councilors Present: , William Coughlin, Judith Cronin, , Kevin Hobin, Donald Martin, D. Wesley Slate, Jr., Maureen Troubetaris, Timothy Flaherty Councilors John Burke and Patricia Grimes were absent Pledge of Allegiance to the Flag: Led by Councilor Cronin Public Hearings and Public Speakers: 7:00 PM Public Hearing Interdepartmental Transfers Refer to Finance and Property Acceptance of Minutes: Special Meeting of July 7, 2008 Appoi ntments: Presentations, Awards and Memorials: Communications from His Honor the Mayor: #174 July 21, 2008 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: Further to the organizational change referenced in my recent budget speech, I hereby propose to you that the Engineering Department be folded in with the Public Services Department under the direction of Michael Collins, Professional Engineer, who will henceforth carry the title of Commissioner of Public Services and Engineering. Frank Killilea, Director of Engineering, will continue part-time in that role until a suitable replacement can be found. Michael Collins will become a member of the Water Supply Board upon confirmation of his appointment by you as Commissioner of Public Services and 8/22/2008 Special Meeting Page 2 of 10 Engineering. As soon as Frank Killilea's replacement is on board, that individual will become Beverly's representative on the South Essex Sewage District Board. An organization chart depicting all departmental responsibilities is attached for your information. Very truly yours, William F. Scanlon, Jr., Mayor Receive and Place on File #175. July 21, 2008 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby request that your Honorable Council authorize the Mayor to sign a contract with O'Connor Motor Company, Portland, ME for a lease/purchase transaction for seven buses for the School Department as described in the attached communication from Finance Director, John Dunn. Because the contract is for a five-year term, Council approval is needed. I further request that your Honorable Council take action on this matter this evening. Very truly yours, William F. Scanlon, Jr., Mayor Refer to Finance and Property #176 July 21, 2008 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby appoint, subject to your review and recommendation, Mr. Brandon Ruggieri, 22 Middlebury Lane, Beverly, MA 01915, to serve as a member of the Council on Aging. Mr. Ruggieri will fill a vacant seat and his term will be effective until June 30, 2011. Very truly yours, William F. Scanlon, Jr., Mayor Refer to Public Services #177 July 21, 2008 Honorable City Council 8/22/2008 Special Meeting Page 3 of 10 City Hall Beverly, MA 01915 Dear Honorable Council: I hereby reappoint, subject to your review and recommendation, the following citizens to serve as members of the Council on Aging: Mr. Brad Gaige 7 Cloverdale Avenue Salem, MA 01970 Ms. Patricia Reade 44 New Balch Street Beverly, MA 01915 Their terms to be effective until June 30, 2011. Very truly yours, William F. Scanlon, Jr., Mayor Refer to Public Services #178 July 21, 2008 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: Enclosed please find the FY 2009-2018 Capital Expenditure Plan. Once again we have chosen to project ten years out rather than the five years required by the City Charter. As you know, all the projects under consideration in this document represent prospective future actions. The main value of this plan would be a thorough discussion between Council Members and myself and member of my staff as to the logic and sequence of the possible future projects discussed herein. I look forward to such a discussion in September after you have had the opportunity to digest the contents of the plan. Very truly yours, William F. Scanlon, Jr., Mayor Refer to Finance and Property #54A August 21, 2008 The Honorable City Council Beverly City Hall, 191 Cabot Street Beverly, MA 01915 RE: MONTSERRAT CONDOMINIUMS - 40 HEATHER STREET - AFFORDABLE HOUSING UNITS Dear Honorable Council 8/22/2008 Special Meeting Page 4 of 10 You will recall that in March 2008, this Council authorized my signature on the Local Initiative Program (LIP) application and regulatory agreement relative to three new affordable housing units in the Montserrat Condominiums development at 40 Heather Street. Eventual approval of the LIP application by the Massachusetts Department of Housing and Community Development (DHCD) will guarantee that the units will be counted toward Beverly's Subsidized Housing Inventory in the future. I have been notified of a desired change to the regulatory agreement. DHCD has requested that the regulatory agreement be replaced with DHCD's current model regulatory agreement. The documents that I signed in March included an older version. A copy of the current model regulatory agreement with information specific to this project and the March 17, 2008 Original Council Order are enclosed for your information. I hereby request City Council authorization to sign off on this change to the LIP application and regulatory agreement as described above. Please feel free to contact City Planner Tina Cassidy if you have any questions relative to this request. Very truly yours, William F. Scanlon, Jr. Mayor Refer to Legal Affairs #179 July 21, 2008 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: You will recall approving an appropriation of $170,000 in late 2007 to fund the conversion of boilers at Briscoe and Memorial to natural gas. The attached letter from John dunn fully describes additional costs needed to complete this project. The net additional cost will not exceed $40,000 and may be less but we must first appropriate an additional $80,000 to complete the project. Upon completion some $40,000 will be returned to us in the form of grants. Please schedule a Public hearing to authorize an increase in the appropriation in the Boiler conversion Capital Project Fund from $170,000 to $250,000. Very truly yours, William F. Scanlon, Jr., Mayor Refer to Finance and Property Communications from Other City Officers and Boards: #180 Request from City Solicitor for Executive Session at tonight's meeting Receive and Place on file #181 July 1, 2008 Dear City Council, 8/22/2008 Special Meeting Page 5 of 10 Please be advised that the following citizens have been appointed to the PILOT/SILOT ad-hoc committee: Ron Costa D. Scott Dullea, Esq. Elizabeth Frattaroli Joanna Murphy Scott Amy Norton Ed Rozmiarek Toni Musante Brett Schetzsle 14 Atlantic Avenue 36 Dane Street 14 Beaver Pond Road 11 Princeton Avenue 124 Hale Street 166 Hale Street 12 Willow Street 54 Oak Street #6 We would like to thank all citizens who submitted a letter of interest to serve on this committee. Due to a limited number of seats, we regret that we were unable to offer all interested parties a position. Sincerely, Tim Flaherty City Council President Judith Cronin Ward 6 City Council Wes Slate Ward 2 City Council Refer to Finance and Property #182 COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GAL VIN SECRETARY OF THE COMMONWEALTH SSe To the City Councilors of the City of Beverly GREETINGS: In the name of the Commonwealth you are hereby required to notify and warn the inhabitants of said town who are qualified to vote in Primaries to vote at the following locations: Ward 1, Precinct 1, Ryal Side Ayers School Ward 1, Precinct 2, Ryal Side Ayers School Ward 2, Precinct 1, Beverly Public Library Ward 2, Precinct 2, Beverly Public Library Ward 3, Precinct 1, McKeown Elementary School Ward 3, Precinct 2, McKeown Elementary School Ward 4, Precinct 1, Cove Elementary School Ward 4, Precinct 2, Cove Elementary School Ward 5, Precinct 1, North Beverly Elementary School Ward 5, Precinct 2, North Beverly Elementary School Ward 6, Precinct 1, Centerville Elementary School Ward 6, Precinct 2, Centerville Elementary School On Tuesday, the Sixteenth Day of September, 2008 , from 7:00 a.m. to 8:00 p.m. for the following purpose: To cast their votes in the Presidential Primary for the candidates of political parties for the following offices: Senator in Congress Representative in Conf(ress For the Commonwealth Sixth District 8/22/2008 Special Meeting Page 6 of 10 Councillor Senator in the General Court Representative in the General Court Register of Probate County Commissioners County Treasurer Fifth District Second Essex District Sixth Essex District Essex County Essex County Essex County Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting. Given under our hands this 21st day of July, 2008 Councilors of the City of Beverly Councilors of City of Beverly ATTEST: Frances A. Macdonald, CMC CITY CLERK Receive and Place on File #183 July 21, 2008 Honorable City Council 191 Cabot Street Beverly, MA 01915 Dear Honorable Council: This is to inform you that the following list of citizens have been appointed to serve as Election Workers for the Year 2008 Elections. Respectfully, Frances A. Macdonald, CMC City Clerk Receive and Place on File #184 July 14, 2008 The Honorable City Council Beverly City Hall 191 Cabot Street Beverly, MA 01915 RE: SANDWICH BOARD SIGN RECOMMENDATION - TRAVEL INC., 207 CABOT STREET Dear Honorable Council: At the July 10, 2008 meeting of the Beverly Design Review Board ("the Board") the members of the Board considered an application for a sandwich board sign to be displayed at the above referenced location. The sign will be 24" in width and 42" in height, be constructed of 8/22/2008 Special Meeting Page 7 of 10 plasticade and sand-weighted to prevent tipping. The sign will read, "Travel Inc. Specials" in red and black letters on each side, leaving a large blank space in which to write current specials or offers. Following discussion, the Board expressed support to approve the design of the sign as presented. Thank you for your consideration and the opportunity to comment on this application. Please do not hesitate to contact me if you have any questions relative to the Board's deliberations. Kathryn Newhall Associate Planner Receive and Place on File Communications, Applications and Petitions: #185 Comm. from Michael Wilson relative to Renewed Hope District Receive and Place on File #186 Petition National Grid for installation of conduits encased in concrete and JO pole in Conant Street Refer to Public Services #187 Application Livery License NDARYD Refer to Legal Affairs #188 Communication from Massachusetts Development Finance Agency relative to financing Landmark School, Inc. Receive and Place on File Regorts from Committees: #164 The committee on Finance and Property to whom was referred the matter of interdepartmental Transfers have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council approve the request of Finance Director John Dunn for interdepartmental transfers as described on the 8/22/2008 Special Meeting Page 8 of 10 enclosed communication. CITY OF BEVERLY FISCAL 2008 INTERDEPARTMENTAL TRANSFERS Account Name Account Number Amount Transfer from Airport Enterprise 20450 $ (91,704) Clerk of Committees - Custodian 11121 51186 $ (9,000) Clerk of Committees - Part Time Staff 11121 51699 $ (17,000) Executive - Consultant 11212 53034 $ (6,000) Reserve for Unforeseen 11324 57820 $ (13,880) Treasurer's Banking Services 11452 53801 $ (5,000) Solicitor Litigation 11512 53079 $131,084 Elections Police Detail 11621 51371 $ (10,000) Planning Purchase Equipment 11753 58757 $ (4,500) Public Property Electric 11922 52101 $ 5,000 Police aT 12101 51310 $ 26,300 Police Fuel and Oil 12103 54810 $ 17,500 Assistance Harbormasters 12951 51202 $ (11,000) Health Insurance Miscellaneous 19141 57000 $ (3,500) Group Life Insurance 19151 51702 $ (1,900) Payroll Tax 19201 51892 $ (6,400) TOTAL $ NOTE: The transfer from the Airport Enterprise Fund is the return of funds transferred to the Airport Enterprise Fund in December 2007. First Passage: Public Hearing: Final Passage: June 23,2008 July 7, 2008 recessed until July 21, 2008 July 21, 2008 Order read once and adopted 7-0 Vote #175 8/22/2008 Special Meeting Page 9 of 10 The Committee on Finance and Property to whom was referred the matter of Lease/Purchase Busses School Dept. have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the Mayor be, and the same is hereby authorized to sign a contract with O'Connor Motor Company, Portland, Maine for a lease/purchase transaction for seven busses as described in the attached communication. Order read once and adopted 7-0 Vote #179 The Committee on Finance and Property to whom was referred the matter of Appropriation Boiler Conversion have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council will hold a public hearing on Monday, September 2, 2008 at 7:20 PM in Council Chambers, 191 Cabot St., Beverly, MA relative to the authorization of an increase in the appropriation of the Boiler Conversion Capital Project Fund from $170,000 to $250,000. Order read once and adopted 7-0 Vote #181 The Committee on Finance and Property to whom was referred the matter of appointments to the PILOT/SILOT Committee have considered said matter and beg leave to report as follows, to wit: Recommend the Council approve the appointments Order read once and adopted 7-0 Vote #186 The Committee on public Services to whom was referred the matter of Petition of National Grid have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council will hold a public hearing on Monday, September 2, 2008 at 7: 15 PM in Council Chambers, 191 Cabot Street, Beverly, MA relative to the enclose petition of National Grid for the installation of +/- five feet of 2 4" concrete encased conduits and one JO pole #3085-1, with miscellaneous overhead equipment in Conant St. Order read once and adopted 7 -0 Vote Unfinished Business: #105A Ordinance MV & T Parking area of 206 Cabot Street #155 Ordinance Public Works re Sanitation and Recycling Fee #162 Ordinance Article III Administrative Organization-Fee for constables 8/22/2008 Special Meeting Page 10 of 10 Motions and Orders: #189 By Councilor Slate: Ordered; That the Parking 7 Traffic commission review provisions for parking and traffic on South Hardy Street, and make recommendations to the Council as needed. Since renovation and occupancy of the Millery and Red Brick Studios, along with the nearby playground, residents of this street have been directly affected by increased activity in the neighborhood. Refer to Legal Affairs and Parking & Traffic Commission Meeting adjourned: 8:35 PM Frances A. Macdonald, CMC City Clerk 8/22/2008