2007-09-19
City of Beverly
Planning and Construction Committee Minutes
September 19, 2007
A Meeting of the Planning and Construction Committee was held on
Wednesday, September 19, 2007 at 7:00 P.M. at the Beverly Public
Library, 32 Essex Street, Beverly, MA.
Members Present: Chairman Ray Bouchard, Cheryl Sydorko, Bob
Griffin, Maureen Hobin and Dan Skalski.
Others Present: Art Daignault, AI Calcagno, AI Cuevas, Frank
Tedesco, Peter Seamans, John Farrell and Cheryl Lamont.
The Meeting was called to order at 7:00 P.M. by the Chairman, Mr.
Ray Bouchard.
Mr. Skalski made a motion to approve the minutes of August 22,
2007. Mr. Griffin seconded. All in favor. Motion passes.
Mr. Seamans stated that he talked this afternoon to Jeff Hoover of
Tappe Associates who has been in touch with Gayle Associates who
will replace Peterson Associates who has shown no interest in
Planning and Construction
Minutes - September 19, 2007
Page 2.
addressing the continuing work at the Beverly Farms Library. Gayle
Associates is reviewing the work needed and is in the process of
preparing a proposal for this committee's review and authorization.
Mr. Seamans stated that hopefully the paperwork would be
completed by the next meeting.
Mr. Calcagno stated that they have received twenty-five percent
(250/0) completion of the construction documents and will be doing
cost estimates on these figures. He stated that, hopefully, in the
next 30-45 days they would have a good cost estimate.
Mr. Calcagno stated that on Tuesday, September 25th, he would be
going back to the site with another demolition contractor after school
has been let out.
Mr. Calcagno stated that a decision has been made about the
commissioning consultant; they have recommendations and are
working on the legality of this.
Mr. Cuevas stated that they are awaiting the MSBA list and they are
in the process of getting themselves set up to get out the list of
priorities for funding for next year. He stated that the City finds itself
in a position where this project will go out to bid before everyone
else.
Mr. Cuevas stated that he has an update on some of the civil items.
There are a lot of utilities that are not shown on the documents but
this is being worked on and still more information is required.
Planning and Construction
Minutes - September 19, 2007
Page 3.
Chairman Bouchard asked if they are aware of the gas utilities not
being marked or picked up. Mr. Cuevas stated that Meredian is
aware of this and is following up.
Mr. Cuevas stated that phasing is getting refined and the
superintendent was asked for feedback. He passed out to committee
member's potential phasing options, which is only a draft at this
point, and looked for their input. He stated that the difference in this
plan and the original was that this has more detail in terms of a
better understanding of how the original structural system was built
and the impact it will have on access to the existing school while
construction is in progress. This shows the four-story tower
beginning with portions of the existing needing some modifications
during the summer period to minimize interruptions during the school
year.
Mr. Cuevas stated that the general contractor would have access to
the whole site. The demolition and the abatement of the existing
classroom wing will be a separate package and is the direction they
are moving in.
Mr. Cuevas stated that Meredian, the surveyor, will need to do
additional work to make sure they know what is located in the crawl
spaces so that the contractor will have that information prior to
getting that portion of the building back on line.
Chairman Bouchard asked if they are far enough in the design to
have a set of coordination drawings between the existing and the
proposed. Mr. Cuevas stated that they are far enough along to
Planning and Construction
Minutes - September 19, 2007
Page 4.
understand the existing conditions but that, at this time, they do not
yet have a full set of coordinated documents.
Chairman Bouchard stated that they are talking about occupying
some of the same spaces, at the same time, while maintaining what
already exists. Mr. Cuevas stated that there are a lot of systems
there they will need to work around.
Chairman Bouchard asked if they are able to heat and ventilate the
current gym for use as a cafeteria. Mr. Cuevas stated that they do
not have the answer to that as yet. Chairman Bouchard stated that
some of the air-handling units do not work. He stated that the
exhaust units in the ceiling all work as they were refurbished when
the roofing work was done.
Mr. Cuevas stated that they are considering off-site parking during
construction for the contractors and their employees. He will
investigate the potential for off-site parking and knows the school
department is looking into this as well.
Mr. Cuevas stated that he was expecting a GEO Technical report
today but found that this was still being worked on. He had hoped
to receive the initial draft so that the structural and civil engineers
would have information to begin sizing the foundation and start
addressing storm retention. He stated that he spoke to the civil
engineers and they have indicated, based on the current design, they
are looking at about two and one-half acres of additional impervious.
Mr. Cuevas then presented exterior material samples to board
members and would be bringing additional samples to the next
meeting. Mr. Seamans stated that he would urge a stand-alone
sample panel be constructed.
Planning and Construction
Minutes - September 19, 2007
Page 5.
Chairman Bouchard asked if Mr. Cuevas had a chance to meet with
the various city inspectors. Mr. Cuevas replied that he has met with
the fire department and the building inspector. He stated that he
owes him a combined alternative option set of plans for the existing
building. He will be completing those plans and meeting with him
again. He has spoken with the electrical inspector and sent a set of
drawings to him, as well as to the planning board.
Chairman Bouchard asked Mr. Cuevas to make a list of the people
who have received this information.
Mr. Seamans presented the following invoices for payment:
VENDOR INVOICE # AMOUNT
Tappe Associates 0070810 $225.47
Mr. Skalski made a motion to approve the invoice as presented. Mrs.
Hobin seconded. All in favor. Motion passes.
VENDOR INVOICE # AMOUNT
Heery Associates 75634 $100,000.00*
*This represents the period of time from April 1, 2007 - August 31,
2007.
Mr. Skalski made a motion to approve the invoice as presented. Mrs.
Hobin seconded. All in favor. Motion passes.
Planning and Construction
Minutes - September 19, 2007
Page 6.
VENDOR INVOICE # AMOUNT
Mt. Vernon Group 6 $219,487.93**
** This represents the period of time from August 1, 2007 - August
31, 2007.
Mr. Skalski made a motion to approve the invoice as presented. Mrs.
Sydorko seconded. All in favor. Motion passes.
Mr. Skalski made a motion to adjourn the meeting at 7:40 P.M. Mrs.
Hobin seconded. All in favor. Motion passes.