2007-05-23
DRAFT
City of Beverly
Planning and Construction Committee Minutes
May 23, 2007
A Meeting of the Planning and Construction Committee was held on
Wednesday, May 23, 2007 at 7:00 P.M. at the Beverly Public Library,
32 Essex Street, Beverly, MA.
Members Present: Chairman Ray Bouchard, Cheryl Sydorko, Tim
Brennan, Maureen Hobin, Bob Griffin and Rod Maxner.
Others Present: AI Cuevos, Frank Tedesco and Cheryl Lamont.
The Meeting was called to order at 7:00 P.M. by the Chairman, Mr.
Ray Bouchard.
Mr. Maxner made a motion to approve the minutes of April 18, 2007
as amended. Mrs. Sydorko seconded. All in favor. Motion passes.
Planning and Construction
Meeting - May 23, 2007
Page 2.
Mr. Cuevos gave committee members an update on the progress
being made on the design for the new Beverly High School.
He stated that they have been working very hard with the
superintendent and have done traffic studies and flow tests. This
information has been sent to the engineers. He stated that they
would not need to do anything special with the sprinkler system, as
they will not need a pump for the fire suppression system or a
booster for the upper floors. Chairman Bouchard stated that this
building would be fully sprinkled, including the old sections.
Mr. Cuevos stated that they have some traffic information including
analysis of drop off/pick up numbers and are discussing the entry in
more detail for a better recommendation. Some concerns are with
the landscape architect and the two entry points.
Chairman Bouchard stated that the City would be doing modifications
of Sohier Road, at the intersection of Herrick Street, and possibly at
Cabot and Herrick Streets. He stated that there is an arrangement
that was made with Beverly Hospital when they were granted permits
for modifications/expansions to their building, and that they are
funding this work that will be done. Chairman Bouchard stated that
their work on the intersections should not have any impact on the
High School project.
Mr. Tedesco stated that according to the schedule, they would be
doing the intersection work at the same time as the demo work being
done at the High School.
Planning and Construction
Meeting - May 23, 2007
Page 3.
Mr. Cuevos stated that in terms of the intersection, the turn around
designed closer to Herrick Street and Sohier Road will be pulled
closer to the hill. They will be matching the present parking count of
four hundred sixty-two (462) spaces. This will enable the project to
get the lead points because it will be above the minimum zoning
requirements and below the maximum allowed.
Chairman Bouchard stated that these points, with respect to MSBA,
mean that more reimbursement money will be received.
Mr. Cuevos stated the teacher and student parking will be separated
and the visitor parking will increase to 50-52 spots.
Chairman Bouchard stated that the proposed site plan has the word
"draft" on it, which means these are working documents.
Mr. Cuevos stated that they would be taking the entire baseball
diamond as the construction zone and that this area would be re-
skinned when the project is completed.
Chairman Bouchard stated that the City will be doing some work on
the North Beverly brook drainage and both parties have been
working together in this issue.
Mr. Cuevos stated that the plan shows future fields and a proposed
stadium. An official MIAA sized field hockey field will not fit but if it is
resized it could work. He stated that there is a range for that, so
more discussion needs to take place on this issue.
Planning and Construction
Meeting - May 23, 2007
Page 4.
Mr. Cuevos stated that relative to the building, they have met with all
departments in the past few weeks and have gotten back a lot of
good feedback. They will be meeting next with technology and then
will be able to integrate the FF&E component layout. The guidance
wing has been developed to their satisfaction and security of the
building is something that will need to be addressed. The security
system will have an impact on where doors and walls need to be
located.
Mr. Cuevos stated that one of the major items is coming to terms
with is having probably seven hundred fifty (750) seats in the
auditorium. He stated that both the principal and the superintendent
are comfortable with that number and that they have looked at three
seat manufacturers layouts and each will fall into that number range.
The furniture will come in as samples for testing. The present
number of seats is eight hundred two (802) but they can't get that
number since the auditorium needs to be handicapped accessible.
Mr. Maxner asked if there would be a control room. Mr. Cuevos
stated that it would be located in the back of the room. They will be
talking to a theater consultant who will look at the rigging needs
within the confines of the building. They will plan to use what they
can but there will be needs since some of this does not meet present
day codes.
Mr. Cuevos stated something that has not been decided as yet is
access to the BevCam area.
Mr. Cuevos stated that they would begin to develop elevations. The
stairwells used during lunchtime will be somewhat larger since they
will be used by a lot of students at the same time.
Planning and Construction
Meeting - May 23, 2007
Page 5.
Mr. Griffin asked why the front of the building was not kicked out on
the third floor. Mr. Cuevos stated that it has to do with the fa<;ade.
He stated that one of the things they were trying to do is to
accentuate the different uses so this area is one element and then
the roof line sets back so that it can be broken down somewhat as a
four story building. Mr. Tedesco stated that it also works as far as
the square footage and that the program sometimes defines some of
the elements of the exterior. Mr. Griffin stated that he felt this would
be a costly change. Mr. Tedesco stated that they would take a look
at it.
Chairman Bouchard stated that Heerey International is in the process
of doing the first cost estimate for this project. This probably will be
done in the next couple of weeks. Mr. Tedesco stated that his
engineers and consultants will look at what numbers they came up
with for various components and make sure that all items have been
included in the estimate.
Mr. Tedesco stated the plan is to get the estimate and make the
appropriate alterations, if necessary, to meet the budget but if you
wait, things are going to get more expensive. He stated that the
plan is to move ahead with the design and to be ready to go out to
bid after the first of the year.
Mr. Griffin stated that he feels if the project is behind in the cost
estimating process, that he is not in favor of moving ahead and he
would rather wait to make sure the project is within budget before
doing things that would cost a lot of money to change.
Planning and Construction
Meeting - May 23, 2007
Page 6.
Chairman Bouchard stated that this project has been directed to
move forward by the administration and everyone is waiting for the
same thing. Mr. Tedesco stated that this is the normal process and
that it us not unusual when you get the cost estimate it could consist
of one hundred fifty (150) pages of estimates, from ceramic tile to
roofing materials, and time has to be spent reviewing this.
Mr. Griffin stated that he would like to see changes in scope earlier
than later so that there would be an opportunity to cut from the
project if there is a cost problem.
Chairman Bouchard stated that as part of the MSBA rules and
regulations for funding, as to what they consider reimbursable, is a
matter of a point system and the idea is that you generate more
points if you have a facility that has a multiple use besides just being
an educational facility. Mr. Griffin stated that he has a concern about
bringing this project in on budget.
Mrs. Sydorko asked about the number of classrooms configured in
this project. Mr. Tedesco stated that they have planned on twelve
hundred (1,200) students with the ability to add twenty-four
classrooms in the future if needed. This would be located off the
dental area and provisions have been built in for future expansion.
Chairman Bouchard stated that beginning tomorrow they would be
doing the water infiltration work at the Beverly Farms Library to see
what is going on.
Planning and Construction
Meeting - May 23, 2007
Page 7.
Chairman Bouchard stated the Beverly Golf and Tennis wrote a letter
about moving along with the repairs to the clubhouse. They do not
want to spend a lot of money because of the condition of it. The
administration was trying to get this building off the Historical
Registry.
Since Mr. Seamans is not present tonight, Chairman Bouchard
presented the followi ng invoice for payment.
Vendor Invoice Amount
Number
Mt. Vernon Group #2 $364,518.40*
*This amount represents the period from April 1st - April 30, 2007.
Mr. Maxner made a motion to approve payment of this invoice as
presented. Mrs. Hobin seconded. All in favor. Motion passes.
Mr. Maxner made a motion to adjourn this meeting at 7:50 P.M. Mrs.
Hobin seconded. All in favor. Motion passes.