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2007-01-17 City of Beverly Planning and Construction Committee Minutes January 17, 2007 A Meeting of the Planning and Construction Committee was held on Wednesday, January 17, 2007 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Rod Maxner, Cheryl Sydorko, Bob Griffin, Tim Brennan, Maureen Hobin and Dan Skolski. Others Present: Peter Seamans and Cheryl Lamont. The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Maxner made a motion to approve the minutes of October 17, 2006 as amended. Mr. Skolski seconded. All in favor. Motion passes. Mr. Seamans stated that he had nothing to report to the Commission on the status of the City building projects. Mr. Seamans presented the following invoices for payment: Planning and Construction Minutes - January 17, 2007 Page 2. VENDOR INVOICE NUMBER AMOUNT Tappe and Associates 0060912 $1,100.67 Tappe and Associates 0061015 222.61 Tappe and Associates 0070108 99.18 Tappe and Associates 0070109 310.50 Mr. Maxner made a motion to approve the invoices as presented. Mr. Griffin seconded. All in favor. Motion passes. Chairman Bouchard stated that the School Department has published some educational specifications for the High School Project and that copies were available from the web site. Chairman Bouchard asked if all committee members have been contacted by the Mayor about their interest in staying on the Building Commission. The Building Commission is formed by charter and in order to involve the general public in the process of selecting design criteria of the High School, the Mayor will form another committee, of which this committee will be part of. The Mayor will chair this new committee, which will include school department personnel and city council members. This new committee will be the forum for speaking to issues from the community. Mr. Seamans stated that he reminded the architect that this committee is looking for proposals for repair/and to stop future deterioration of the stained glass window at the Beverly Farms Library. Mr. Seamans stated that this proposal should be in later this month or early next month and that, in the meantime, the Planning and Construction Minutes - January 17, 2007 Page 3. Department of Public Services has sandwiched the stained glass between two pieces of a lexan frame and is now no longer a risk. Chairman Bouchard stated that he had a conversation with Jeff regarding all outstanding issues that have not been addressed such as water infiltration and the Certificate of Substantial Completion for Lynch Park, which needs to be submitted, by Tappe and Associates. Chairman Bouchard stated that getting a proposal to a Feasibility Study for City Hall and Police Department roof problems with water infiltration and has asked Gayle Associates to do this. The cost of this will come from the Department of Public Services budget. Chairman Bouchard stated that the Department of Public Services would be erecting a stand alone wash down facility for their trucks and equipment. The City has been sited for quite some time for not having this type of facility. Chairman Bouchard stated that the Mayor is negotiating a contract with the Mt. Vernon Group as the architect for the High School. He stated that the time line would be scheduled after coming to this agreement and a contract with the project manager has not been signed as yet. Chairman Bouchard stated that the Beverly Golf and Tennis Committee is not diligently pursuing taking this facility off the national registry. Mr. Maxner made a motion to adjourn this meeting at 7:26 P.M. Mrs. Hobin seconded. All in favor. Motion passes.