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2007-02-13 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street Beverly, Massachusetts 01915 Meeting of February 13, 2007 Commission Members Martin J. Lawler III, Chairman Gary M. Lambert, Vice-Chairman Richard W. Barger Chad Crandell Jeffrey B. Klein Douglas Richardson Kevin A. Diane Presutti, Recording Secretary Members Present: Martin Lawler Gary Lambert (late) Richard Barger Chad Crandell Jeffrey Klein Douglas Richardson Members Absent: Kevin Ascolillo Guests Present: John Dunn D. Sciamanna, 1. Gills, 1. McBrisky, (sp), permit holders/members Mr. Lawler called the meeting to order at 7 p.m. and introduced the guests present. Aooroval of Minutes of January 9. 2007 Mr. Klein motioned to accept the minutes of January 9, 2007, as presented, seconded by Mr. Crandell. Motion carried 6-0. . Facilities' . Mana2ement Contract: Mr. Lawler asked Mr. Dunn for an update regarding the used city equipment and the maintenance barn. He also indicated that he viewed it during the week and it was blowing in the wind; the Commission must decide about replacement and sending out for bids on the project. 1 Mr. Dunn indicated that he also viewed the movement of the barn in the wind. He indicated to the Commission that a decision must be made regarding size, heat, doors, windows, location and whether to use the existing footprint or not. However, the existing barn is sitting on soil, therefore a new slab must be poured. Mr. Dunn also stated that the old equipment has been removed from the city building and he will ask Mr. Collins, DPW Manager, and Mr. Klimowitz, City Arborist, to view and save what the BGT can use. 'Historic Buildin2 Status' Mr. Dunn assured the Commission that Kate Newhall, Asst. Planning Director, has this project on her top five list. She will begin to investigate the possibility of removing the building from the Historic Register. 'Monthlv Finance Report. Mr. Lawler distributed the financial report and indicated that the balance of $34,000 remains the same as January. There was $991 in bills submitted but not yet paid. He also indicated $54,000 is still in reserve. Mr. Lambert stated that the $25,000 approved for tree work will tank the budget but Mr. Dunn assured him that they will maximize the expenditure of the budget for tree work. 'Golf Course Architect/Draina2e En2ineer/Tennis Facilitv. Mr. Barger stated that he spoke to Jim Sakorsky (sp) ofUSGA and has invited him to review the course on July 24,2007. He asked for a motion to invite him and for funds of $300 to be approved for his visit and report. Mr. Klein motioned to invite Mr. Sakorsky and to pay the fee of $300, seconded by Mr. Crandell. Motion carried 6-0. Mr. Barger also stated that Mr. Sakorsky felt that inviting him twice in the same season may be a waste of money for the BGT. He did indicate however that during his visit he should be able to indicate what has been kept up and what has lapsed since his last visit. The Commission stated that this person has been invited in previous years and knows the course well. Mr. Barger reviewed the master plan briefly for the benefit of the guests present. He reviewed the drainage work that has been completed and is currently being done. He also indicated that Mr. Ray Bouchard is working on the life safety issues the building desparately needs. Mr. Lawler also explained to the guests that they are chipping away at repairs for the course as well as the club house. He also indicated that the priority for the city now is the High School, but they are still preparing a report for the City Council on funding necessary to complete all repairs indicated in the Gale Report. Mr. Klein indicated that the handicap ramp is in need of immediate repair and shouldn't wait any longer 2 'Tennis' Mr. Dunn indicated that the new owner of the Bass River Tennis Club is interested in running the tennis facility at BGT. He notified them that all discussions need to go through Doug Johnson. .Johnson Golf Mn2t. Letter to Commission: Mr. Lawler distributed copies of the letter to all Commission members present. (See attached letter) Mr. Lawler also indicated that the letter was forwarded to Mr. Gelineau, City Solicitor, for review. Mr. Dunn stated that if Johnson Management is restricting permit holders and it is costing the city money, then the BGT can step in. Mr. Klein spoke to the guests and assured them the BGT is aware of the action Johnson Golf Management is implementing. He also indicated that the BGT and Johnson Golf Management are working better together than previously and Mr. Johnson has resolved all past grievances and complaints with the BGT in a swift and mature manner. One of the guests suggested that the Commission start a monthly newsletter keeping the members and permit holders updated on events and the progress of the master plan. They also stated that when the members see the plans they will feel more comfortable with staying members. Mr. Lambert liked the idea. Mr. Lawler asked the Policy Sub-Committee, Mr. Klein & Mr. Lambert to persue an idea and bring the proposal to the Commission. -Policy & Grievance- 'New Policies to Review/Grievance PolicylMr. Klein' Mr. Klein stated that the panel formed for the Manici hearing consisted of himself, a permit holder and a management member. He also indicated that the panel worked well together in solving the grievance and suggested to the Commission that a permanent panel be formed for future grievance resolutions. Mr. Lawler stated that the panel handled the process extremely well in resolving the grievance. He also suggested that prior to forming a permanent panel, let the Commission wait for the next possible grievance to surface and approach Johnson Management to form another panel existing of one Commission member, one Johnson Management member, and one permit holder. He suggested we table Mr. Klein's suggestion for now. 3 'Commission Rules & Re2s' Mr. Lambert asked the Commission for any comments on the outlined distributed during January's meeting regarding the Rules & Regs. To be updated and adopted. Mr. Crandell motioned to accept the outline as presented seconded by Mr. Klein. Motion carried 5-0. (Mr. Barger departed prior to this vote.) .Old Business. 'Gale Report Implementation Update' Mr. Lawler stated that there is no update on the life safety issues from Mr. Bouchard. He also stated that he would put a call into Mr. Bouchard. . N ew Business' None at this time. Mr. Klein motioned to adjourn, seconded by Mr. Richardson. Motion carried 5-0. (Mr. Barger departed prior to this vote.) 4