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2007-01-09 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street Beverly, Massachusetts 01915 Meeting of January 9, 2007 Commission Members Martin J. Lawler III, Chairman Gary M. Lambert, Vice-Chairman Richard W. Barger Chad Crandell Jeffrey B. Klein Douglas Richardson Kevin A. Diane Presutti, Recording Secretary Members Present: Martin Lawler Gary Lambert (late) Kevin Ascolillo Richard Barger Chad Crandell Jeffrey Klein Douglas Richardson Members Absent: None Guests Present: John Dunn Joe Ganey (Permit Holder) Mr. Lawler called the meeting to order at 7 p.m. and introduced the guests present. Approval of Minutes of December 2006 Mr. Crandell motoned to approve the minutes of December 12, 2006, seconded by Mr. Klein. Motion carried 6-0. ·Facilities· ·Management Contract: ·City Equipment/Maintenance Barn : Mr. Lawler indicated that the heater has been repaired and the roof has been fixed on the barn. He is also waiting on a list from Mr. Dunn regarding the equipment in the barn. He has asked the Commission member to start thinking about moving the barn behind hole #1. ·Tree Farm Update: Mr. Barger stated that there were approx. 20 trees moved and Mr. Klimowitz, City Arborist, is overseeing the procedure. Last month the Commission voted to spend no more than $25,000 on various tree work in accordance with the master plan. Mr. Lawler indicated that Mr. Smith, the PRO, will frame a copy of the master plan and hang it in the pro shop. As work is done, Mr. Smith will color code the plan for members to see the progress taking place and the work being done. Historic Building Status: · Mr. Dunn has indicated that a new part-time employee will be starting in the Planning Department very soon and assured the Commission that she will be researching this issue and we should have some information soon. ·Monthly Finance Report: Mr. Lawler stated that the Enterprise Fund started with $75,000, and is nowleft with $34,000. He also indicated that they were in good shape going through half the fiscal year. Golf Course Architect/Drainage Eng./Condition of Course: · Mr. Barger indicated that Mr. Collins is still seeking maps of drainage and is still working on the project but has no news to report. He did indicated that Mr. Johnson not do anymore drainage work until Mr. Collins is finished with his research. He did stated that the Commission will have to decide whether to hire and Engineering firm or hire someone they know to do the work. Mr. Ganey stated that the course is in good shape other than some drainage areas. Policy & Grievance: · Mr. Lambert briefed the Commission on the status of the draft Mr. Margolis and he had started to revise. He distributed the drafts to the members and asked that they review it and bring any ideas and/or suggestions to the table at the next meeting. Old Business: · ·Gale Report Update: Mr. Lawler stated that he has not received any update from Mr. Bouchard. Manici Status Resolved: · Mr. Lawler indicated that the Manici Grievance was resolved to the satisfaction to all parties involved. He commented Mr. Klein on his professionalism in resolving this matter with Mr. Johnson and Mr. Manici. ·New Business: Unpaid Permit Fees ·: Mr. Lawler stated that he received a call from Mr. Johnson regarding membership fees not paid, yet members are showing up to play golf. He indicated to Mr. Lawler that he will charge a late fee to all permit holders who do not pay on time. Mr. Crandall stated that he must present this proposal to the Commission. The Commission will then proceed in the manner according to the contract established. Raymond Farm Drainage Project: · Mr. Dunn indicated that the Commission needs to prepare for the drainage contractor to use part of the land at the end of the tennis courts for parking of equipment. Mr. Dunn also stated that he will put a stipulation into the contract for possibly two new tennis courts, grass, fencing, baseball field, etc. in return for land use. He also asked that the Commission take the neighbors into consideration. Bass River Tennis Club: · Mr. Dunn indicated that he got a call from the new owners of the Bass River Tennis Club inquiring about the operation of the tennis program at the BGT. He stated that he will meet with BRTC to hear what they are interested in doing then talk with Mr. Johnson. USGA Review: · Mr. Crandall suggested to the Commission that the USGA come to review the course in early August rather than early spring. This will give them a chance to see the course during the summer months; we have already received reports on course status in the early spring. This will also show us how maintenance has been followed through. Mr. Barger stated that he will make the call for this request. ·Secretarial Fees: Mr. Lawler asked the Commission for a motion to increase the secretarial fee per meeting from $62.50 to $75. Mr. Klein motioned to accept the increase as requested, seconded by Mr. Richardson. Motion carried 7-0. Adjourn: · Mr. Lawler motioned to adjourn seconded by Mr. Barger. Motion carried 7-0. Meeting adjourned at 8:15 p.m.