2006-09-20
City of Beverly
Planning and Construction Committee Minutes
September 20, 2006
A Meeting of the Planning and Construction Committee was held on Wednesday,
September 20, 2006 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street,
Beverly, MA.
Members Present: Chairman Ray Bouchard, Bob Griffin, Rod Maxner, Dan
Skolski, Tim Brennan and Maureen Hobin.
Others Present: Peter Seamans and Cheryl Lamont
The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray
Bouchard.
Mr. Maxner made a motion to approve the minutes of June 21, 2006 as
presented. Mr. Skolski seconded. All in favor. Motion passes.
Mr. Seamans presented his report to the Commission on the status of City
building projects.
Mr. Seamans stated that the Lynch Park Barn Roof Project has been completed
and is hoping to get the Certificate on September 21, 2006.
Mr. Seamans stated that also included in the budgets for the Lynch Park Barn
Roof and the Beverly Farms Branch Library is $17,478.49, from the original
budget, that is still available for this project from the Lynch Park Barn Roof
Project. The Beverly Farms Branch Library budget has overcommitted by
$18,846.01.
Mr. Griffin stated that the concern is that while they may have overspent and
purchased more than they were supposed to, that there might not be enough
money to repair the water leak and that purchase orders be cancelled over their
original authorization amount.
Planning and Construction
Minutes – September 20, 2006
Page 2.
Chairman Bouchard stated that he thought it was now too late to be able to do
this as Mr. Seamans already has the invoice for this overage. Chairman
Bouchard stated that figures need to be calculated as to where they stand on
this budget item, and what items are outstanding and has asked Mr. Seamans to
get this information.
Mr. Griffin has a concern about being in a situation where the City will be asked
for money they don’t have. Chairman Bouchard stated that another problem was
that their fundraising efforts fell short on their overall total and if that had not
happened, this would not have been a problem.
Chairman Bouchard stated that he got an estimate for the stained glass window
at the Beverly Public Library. Mr. Seamans stated that the original front door at
the Library is air-locked between that door and the Reading Room. When the
doors close the air gets trapped and the leaded glass window that is installed
over the exterior door keeps moving in and out with the door movement and has
now become a hazard. Mr. Seamans stated that there needs to be some way to
release this air and stabilize the window. Chairman Bouchard stated that he has
a copy of a proposal through Tappe to fix this, at a minimum cost of $3,000.00
plus an additional $400.00 for additional options, which would only cover fixing
the window, and then a vent would need to be cut. Tappe Associates is looking
to this group to take on this project. Chairman Bouchard stated a meeting took
place with John Dunn who indicated that there would be money available to pay
for this project.
Mr. Seamans will speak with John Dunn as this has now become a safety issue
and the door has been closed and will only be used as an emergency exit.
Mr. Griffin would like to get a handle on the budget and then make a decision
based on the consensus of the board.
Chairman Bouchard stated that there was a selection group to review the OPM
proposals for Beverly High School and recommended that the Mayor interview
Hearey and negotiate a contract for OPM services but is unsure if this has been
finalized yet.
Planning and Construction
Minutes – September 20, 2006
Page 3.
Chairman Bouchard stated that this is going to cost $1.3 million dollars with an
additional $100,000.00 for additional expenses. He has not seen the contract
and his information is coming from the newspapers. The proposal for
architectural/engineering services was sent out and twelve proposals were
received. Another Committee was formed to review those proposals whose
members include John Dunn, Mike Collins, Ray Bouchard, Thad Siemasko, Nancy
Brusil, Kevin Hobin, Miranda Gooding, Bill Mahoney and the Superintendent of
Schools.
The Mayor will negotiate a contract. The architectural services could cost $3-$4
million dollars, $60 million for construction for a $65 million dollar total.
Chairman Bouchard stated that there is work that needs to be done at the
Beverly Golf and Tennis Club but it is now not a priority since they are continuing
with their efforts to get the property de-registered.
Mr. Seamans presented the following invoices for approval:
1. Anthony Tappe and Associates 0060607 $1,262.14
2. Anthony Tappe and Associates 0060814 298.33
3. Anthony Tappe and Associates 0060609 668.40
4. Anthony Tappe and Associates 0060718 225.00
Mr. Maxner made a motion to approve the invoices as presented. Mr. Skolski
seconded. All in favor. Motion passes.
Mr. Maxner made a motion to adjourn the meeting at 7:20 P.M. The motion was
seconded by Mr. Griffin and carried unanimously.