2006-03 (2)
BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
Beverly, Massachusetts 01915
Meeting of March 2006
Commission Members
Martin J. Lawler III, Chairman
Gary M. Lambert, Vice-Chairman
Kevin Ascolillo
Richard W. Barger
Chad Crandell
Jeffrey B. Klein
Douglas Richardson
Diane Presutti, Recording Secretary
Present:
Kevin Ascolillo, Dick Barger, Chad Crandell, Jeffrey
Klein, Martin Lawler, Gary Lambert,Douglas Richardson
Absent:
Guests:
Tom Smith
Mr. Lawler called the meeting to order at 7:00 p.m.
Mr. Lawler introduced and welcomed the newest member of the
Commission, Kevin Ascolillo, Director of the Beverly Housing Authority.
Tom Smith has agreed to meet with Kevin and give him a tour and answer
any questions.
Minutes of March & April 2006
Mr. Barger motioned to accept the March & April 2006 minutes, seconded
by Mr. Klein. Motion carried 6-1. Mr. Ascolillo refrained.
Facilities
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Management Contract
Mr. Lawler suggested that all new commission members read and review the
Management Contract for question and answer session at the next meeting.
He also asked that Mr. Klein and/or Mr. Barger provide copies of the
contract to the members who have not yet received one.
?
Historic Building Status
Mr. Lawler recaps the Commission’s decision to ask for money for new
building ($2 mil) rather than ($3.5 mil) for repair of existing building. They
also voted to write to Ray Bouchard to implement Gale Report for life safety
measures, Ray Bouchard will go back to Gale for issues for Bond Proposal.
Mary Grant suggested to the Commission to research removing the building
from the State Historic Register. Mr. Johnson was going to question his
attorney regarding this matter.
The Commission showed concern regarding the time table this will take and
agreed to move forward on safety issues while researching the State
Historical Register.
?
Monthly Finance Report
Mr. Lawler distributed a copy of the Finance Report and stated that the
beginning balance for 7/1/05 was $78,206, reviewed the monthly expenses
per month and category leaving ending balance of $3,959.
Mr. Lambert questioned who calls for repairs when needed and reviews the
bills/job completed. He asked the Commission to review the procedures for
this and possibly consult the Purchasing Director for involvement with this
and bidding options. He also suggested a purchase order system and any
major repairs should have a bidding procedure established to be followed.
Mr. Lawler stated he would discuss this concern with Mr. Dunn. He also
stated he would discuss the balance of the veranda bond and a Certificate of
Deposit for the reserve account.
?
Golf Course Architect Visit
Mr. Barger stated that the May 5 tour went very well. Attendance consisted
of Joe Eckstrom, Tom Smith, Chad Crandell and Johnson Golf. The were
consulted to find an irrigation consultant, they were given three names by
the Architect. They will also consult on how to present this to the
Conservation Commission. This all has to be done in conjunction with the
irrigation person. He also stated that he is working on new airials for the
architect. He is working on more progress by June.
Mr. Barger stated the the USGA will be visiting on June 5 for the day and
debriefing will be at noon time. He also stated that Brian Silva ususally has
his report finalized within a week of his visit and will meet with the
Commission on his findings.
Mr. Lambert asked if Johnson Golf can provide the Commission with a
report showing man hours on each project/maintenance/upkeep. He will
send Mr. Johnson a letter or verbally ask for information regarding man
hours provided for upkeep of the course.
Mr. Lambert, Mr. Lawler, Mr. Klein will attend the June 5 meeting with the
Architect.
Policy & Grievance
Mr. Lawler suggested to the Commission that there is a full Commission, the
members can be broken up into committies:
Facilities: Dick Barger & Jeffrey Klein
Finance: Chad Crandall & Kevin Ascolillo
Policy: Gary Lambert & Doug Richardson
The next meeting will start discussions.
Old Business
?
New Score Board
Mr. Lawler stated that they will be breaking gound on June 1 to be erected at
the end of the drive-way.
?
Tennis Update
Mr. Lambert stated that Mr. Mercier is doing a great job with the tennis
courts. Mr. Mercier and Mr. Johnson have an agreement that is working fine
so far.
New Business
Mr. Lawler stated they are looking into putting a putting green where the
pool existed and possibly moving the tennis hut up towards the courts. Once
the hut is moved, then ADA compliance kicks in. Mr. Mercier will get
extimates and will talk to Art Daneault regarding ADA compliance.
Mr. Crandall asked for an update on subscriptions. He also suggested
advertise for more public play during certain hours of the week. He stated
that when the contract is up for renewal, they will look at memberships.
Mr. Smith stated they currently have 243 members.
Ms. Presutti will notify Mr. Dunn of the June 13 meeting.
Mr. Lawler asked for a motion to adjourn, Mr. Barger made the motion
seconded by Mr. Klein. Motion carried 7-0.