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2006-01-18 City of Beverly Planning and Construction Committee Minutes January 18, 2006 A Meeting of the Planning and Construction Committee was held on Wednesday, January 18, 2006 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Dan Skolski, Cheryl Sydorko and Maureen Hobin. Others Present: Peter Seamans, Art Daignault and Cheryl Lamont. The Meeting was called to order at 7:06 P.M. by the Chairman, Mr. Ray Bouchard. Mrs. Sydorko made a motion to approve the minutes of October 19, 2005 as presented. Mrs. Hobin seconded. All in favor. Motion passes. Mr. Seamans stated that he has not heard anything from Millis Plumbing and that grant money will be coming, in the next two weeks, from MTC in the amount of $43,030.00 for the Centerville School. Chairman Bouchard stated that the report relative to the Beverly Farms Library would wait until Spring. Mr. Seamans stated that they are waiting for Tappe Associates to make repairs to the Lynch Park Barn Roof as a change order. Mr. Seamans stated regarding the Beverly High School repairs budget there is $86,750.00 on the 2005 Classroom Improvement that will be going to Massey Construction and the $6,388.00 is the General Contractor Line for the field house roof and cowl wall, leaving this account with a $0 balance. Chairman Bouchard stated that Massey has not yet billed for the transformer work probably because there will be another change order for the classroom work. Planning and Construction Minutes – October 19, 2005 Page 2. Mr. Seamans thinks he made a small payment to Massey Construction, in the amount of $50,000.00, and he will check this out. Chairman Bouchard stated that Massey Construction has been paid in full for the beam repair work. Chairman Bouchard stated that a letter of request had been sent with respect to a Project Manager for the Beverly High School Renovation and stated that a reply was received. Chairman Bouchard read the letter which said that the bottom line is that the City of Beverly will be proceeding at it’s own costs with no entitlement or guarantee of reimbursement by the school building authority. The letter stated that as was discussed, the authorities in the process of developing the policies, rules and regulations for a new program for school building assistance, the authority is statutorily prohibited from promulgating final regulations until July 1, 2006 and no grant applications can be accepted under the new program until July 1, 2007. Chairman Bouchard continued reading the letter that stated all qualifications, standards and requirements for new programs are not yet known and therefore all Cities and Towns that design and build before the authorities final regulations will run the risk that their projects may not meet the proper requirements of the new program. Chairman Bouchard stated that until the City of Beverly applies, they are not going to approve any requests for a project manager and an architect cannot be hired until a project manager is on board. Mrs. Hobin asked if this project manager would be paid from a grant and Chairman Bouchard stated that this would be part of the project cost. Mr. Seamans presented the following invoices for approval: 1. Anthony Tappe and Associates 0051209 $2,887.50 2. Anthony Tappe and Associates 0051208 1,500.75 Mr. Skolski made a motion to approve the invoices as presented. Mrs. Hobin seconded. All in favor. Motion passes. Mrs. Sydorko stated that she was curious about the wind turbine at the Centerville School and has heard that an engineering teacher at Beverly High School would love to have this. Chairman Bouchard and Mr. Seamans stated that they have not been approached regarding this and that this issue is in limbo, at this time, because the City Solicitor is holding it in abeyance and knows that this needs to be dealt with. Mr. Seamans stated that one of the issues is that Solar Now’s relationship with the City/ School Department is Planning and Construction Minutes – October 19, 2005 Page 3. by handshake only and needs to formalize into something contractual and until that is done, their plans for an energy park will not be able to proceed. MTC is not interested in participating in the relocation of the turbine to that site. Mrs. Sydorko stated that the engineering teacher is very excited about the turbine and feels that he could get a crane and a crew together to move it to the energy park. Chairman Bouchard stated that another option could be to move the tower and telemeter all of the information back to the school because taking it down, moving it and building another foundation would cost approximately $150,000.00. Mr. Seamans stated that it would cost $50,000.00 to move it onsite and doesn’t think it should cost a lot more to move it several miles down the street. He also stated that MDC would be willing to help if the City can demonstrate a wind source. Mr. Skolski made a motion to adjourn the meeting at 7:30 P.M. The motion was seconded by Mrs. Hobin and carried unanimously.