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2005-01-19 City of Beverly Planning and Construction Committee Minutes January 19, 2005 A Meeting of the Planning and Construction Committee was held on Wednesday, January 19, 2005 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Rod Maxner, Dan Skokski, Maureen Hobin and Cheryl Sydorko. Others Present: Peter Seamans and Cheryl Lamont The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Maxner made a motion to approve the minutes (revised) of December 22, 2004. Mr. Skokski seconded. All in favor. Motion passes. Mr. Seamans presented his report to the Commission on the status of the building projects. Mr. Seamans stated that he is looking for a schedule for repairs on the Wind Turbine at the Centerville School and that the Massachusetts Technology Collaborative has a great concern about what is wrong with this one. Chairman Bouchard stated that the skylight repair has been completed at the Beverly Farms Library but that a change-order has not been produced as yet, as well as an invoice. There continues to be interior shelving work being done at the Library and when the invoice is received it should not be paid, as something is not quite right with the work. Mr. Seamans stated that there would be a change-order coming for the Beverly High School Roof Project somewhere in the amount of $20,000.00, which will include some Titan Roofing work. Planning and Construction Minutes – January 19, 2005 Page 2. Mr. Seamans stated that the leak has been fixed over the girls’ locker room at Beverly High School but when there is slush built up the water just puddles in that spot. Chairman Bouchard stated that this needs to be permanently repaired as this spot never leaked before and must be associated with the new roof work that was done. Mr. Seamans stated that he has spoken with Chris Rand of Beverly High School who has engaged someone to train him at all the schools on the proper heat procedures. He will then train all custodians at each school, as this system is very sophisticated. Mr. Maxner questioned getting three bids for a $400.00 job for proper disposal of the pipe, covered with asbestos, in the basement of Beverly Golf and Tennis Club. Chairman Bouchard stated that Mr. Seamans might have been given incorrect information regarding this. This removal of this pipe should be taken care of some time next week. Chairman Bouchard stated there is an $8,000.00 reimbursement from Keyspan after the boiler at Beverly High School was converted to gas that was recently sent to the School Department. This money will be put into a separate account for some remediation of the HVAC system at the High School. Chairman Bouchard stated that the report for Beverly Golf and Tennis Club is still about four to six weeks away. Chairman Bouchard stated that the HVAC work at Beverly High School is still on going and that a lot of work has been completed. He mentioned that today, as cold as it was, it only took one boiler to heat the entire High School. Chairman Bouchard stated that some valves were found to be stuck and the boiler temperature was not set high enough. Work will continue on the controls and a lead lag automatic transfer system will be installed. Chairman Bouchard stated that heat complaint calls have diminished considerably since this project has been undertaken. Chairman Bouchard stated that the Lynch Park Roof contract has been processed but it has not yet left the Procurement Office at City Hall. This contract is for $20,000.00 and the trustees appropriated another $5,000.00 to install balustrades, as was originally done. The intent of the contract was to design and bid by the end of January or February and to have the work completed in the spring. The group working on this project wanted to have the work completed or at least started so they show the need for a fundraiser. Chairman Bouchard raised the issue with what to do with AMG but decided that this issue could wait another month, as it would not make a difference. Mr. Seamans has had Planning and Construction Meeting – January 19, 2005 Page 3. no communication with AMG and stated that they have lost their certification, cannot bid any work and may no longer be bondable. Mr. Seamans presented the following invoices for approval: 1. SMMA 21544 $2,752.53 2. SMMA 21422 328.81 3. SMMA 21754 410.90 4. Tappe Associates 41216 554.39 Mr. Maxner made a motion to pay the invoices as presented. Mrs. Sydorko seconded. All in favor. Motion passes. Mr. Maxner made a motion to adjourn the meeting at 7:45 P.M. The motion was seconded by Mr. Sydorko and carried unanimously.