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2005-09-21 City of Beverly Planning and Construction Committee Minutes September 21, 2005 A Meeting of the Planning and Construction Committee was held on Wednesday, September 21, 2005 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Dan Skokski, Cheryl Sydorko, Maureen Hobin, Rod Maxner and Tim Brennan Others Present: Peter Seamans, Art Daignault and Cheryl Lamont. The Meeting was called to order at 7:05 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Maxner made a motion to approve the minutes of June 22, 2005 as amended. Mrs. Sydorko seconded. All in favor. Motion passes. Mr. Seamans presented his report to the Commission on the status of the school building projects. Mr. Seamans stated that it would cost approximately $55,000.00 to move the tower at the Centerville School. He stated that AMG has gone out of business and is the reason that they have been difficult in dealing with this issue as well as in their opinion; this problem is the fault of the City. Mrs. Sydorko asked if Mr. Seamans had researched his records to find the reason this turbine was moved. Mr. Seamans stated that all of the players have moved on and he is at a loss as to how to handle this. Chairman Bouchard asks if a Certificate of Completion was issued/requested and take a look at what was filed with the Conservation Committee, but Mr. Seamans was not sure if this was done. Chairman Bouchard stated that when bids were solicited that the tower and all of the equipment was in the bid document as an alternate and part of the Planning and Construction Minutes – September 21, 2005 Page 2. original bids. Chairman Bouchard stated that moving this to Beverly High School, as a wind source, would defeat the purpose intended for generating electricity and use as a learning tool for the Centerville School. Mr. Seamans stated that there is no money in the school department budget to support the curriculum for this. Chairman Bouchard stated that the bottom line is that the design for this was asked for and fell short and that the problem should be corrected and relocated on site. MTC will not pay for the move unless it will work and performance specifications should have been done. Mr. Seamans will see how much money is left in the budget but stated that the Mayor did move one million dollars and is not sure what amount is left but will verify the amount left. Mr. Seamans stated that the tower was installed per specifications and AMG got paid to install the tower so if there is any claim it is not against AMG but against the designer. Flansburg has been paid in full except for holding $2,600.00. Chairman Bouchard stated that this turbine was generating electricity but not what it should have been generating and an alternative is to move it to a different location on the same site. Chairman Bouchard stated that members are trying to figure out what could be done and who is going to pay for it. Chairman Bouchard stated that they should wait and see what the City Solicitor will come up with as this on-site meeting was only held this morning. Mr. Seamans stated that one leak has been repaired and that the other leak at the Beverly Farms Branch Library is only a minor one. Mrs. Sydorko stated that there is a very strong mildew odor in the entryway on Vine Street. Mr. Maxner stated that he would stop by and check this out. Chairman Bouchard wonders if the air conditioning units are working correctly and Mr. Seamans stated that he would check out the mildew smell himself. Mr. Seamans stated that every juncture of the spandrel beam on the Beverly High School Roof has been addressed at some level. At some places a welded iron support piece was bolted in place for support, in other places epoxy was injected into cracks in the beam extensions, and at the very least, joints were reamed and recaulked. Mr. Seamans stated that the Lynch Park Roof should be completed at the end of October and the skylight will be repaired/restored. Planning and Construction Minutes – September 21, 2005 Page 3. Mr. Seamans presented the following invoices for approval: 1. Flansburg and Associates 26367 $ 158.39 2. Flansburg and Associates 562266 1,126.73 3. Anthony Tappe and Associates 50626 1,919.41 4. Crossfield Engineering 6668 10,595.43 5. Crossfield Engineering 66793 2,880.00 1. Anthony Tappe and Associates 50713 313.06 2. Anthony Tappe and Associates 50609 633.55 3. Anthony Tappe and Associates 50610 4,706.96 4. SMMA 22938 13,739.59 1. Anthony Tappe and Associates 0050731 2,042.19 2. Anthony Tappe and Associates 0050724 610.00 3. SMMA 0022973 1,009.91 4. SMMA 0023122 5,400.00 5. Flansburg and Associates 0026480 191.64 Mr. Maxner made a motion to ratify the approval of the invoices as presented. Mr. Brennan seconded. All in motion. Motion passes. Chairman Bouchard stated that as part of the construction requirement law changes, regarding the Beverly High School Renovations, require that the City hire a project manager and the Mayor has submitted Mr. Seamans name, as project manager, for consideration. Chairman Bouchard stated that work done at Beverly High School was done over the summer. The work was not completed but had no impact on the school as this work was being done outside. Mr. Brennan made a motion to a call of the chair for an October meeting. Mr. Maxner seconded. All in favor. Motion passes. Mr. Maxner made a motion to adjourn the meeting at 7:40 P.M. The motion was seconded by Mrs. Sydorko and carried unanimously.