2004-05-19
City of Beverly
Planning and Construction Committee Minutes
May 19, 2004
A Meeting of the Planning and Construction Committee was held on Wednesday,
May 19, 2004 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly,
MA.
Members Present: Chairman Ray Bouchard, Rod Maxner, Bob Griffin, Dan
Skokski, Maureen Hobin and Tim Brennan.
Others Present: Peter Seamans, Sam Bird, Bob Nelson, Ron Costa and Cheryl
Lamont.
The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray
Bouchard.
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Mr. Maxner made a motion to approve the minutes of the April 21 meeting as
presented. Mr. Skokski seconded. All in favor. Motion passes.
Mr. Seamans presented his report to the Commission on the status of the school
building projects.
Mr. Bird passed out a packet of information/correspondence that he received
regarding the turbine progress at the Centerville School. Mr. Bergey has told Mr.
Bird that the turbine should be checked for single phasing and have asked KW
Management to check that out. Peter Hubner has been asked to try and chase
the bugs out of the system. Mr. Bird stated that the last thing that was done to
the turbine increased things greatly but one more ten-fold increase would mean
that the turbine is working proficiently.
Mr. Seamans stated that early in August 2003 they were aware of a problem but
that it did not go up until November. Then in March programming was changed
and that produced a ten-fold increase to ten percent of expectations. Chairman
Bouchard stated that he understands that progress is being made but costs are
also being incurred. Mr. Bird stated that the City is not being charged for his
time.
Planning and Construction Committee
Minutes – May 19, 2004
Page 2.
Mr. Seamans stated that the shop drawings have not arrived for the cladding at
the Kindergarten entrance at the Centerville School and that Greenwood has
made three attempts at this problem. Mr. Bird stated that he agrees with Mr.
Seamans and that he recommends that this be put out to an outside entity at
this point.
Mr. Seamans stated that Peter Gaudreau has spoken with the dry wall installer,
regarding the air infiltration of the plenum above the North end of the cafeteria
at the Centerville School, who claims this work has been completed. The
specifications called for a vapor barrier so that breezes should not be coming in
from an outside wall. Chairman Bouchard stated that this was not done and no
one noticed it. Mr. Seamans stated that this would be an awkward area to fix
but that it can be done.
Mr. Griffin asks if the skylights are leaking at the Beverly Farms Library and Mr.
Seamans states that leaking is eminent. Chairman Bouchard stated that Tappe
Associates are trying to get a price from the contractor on this issue.
Chairman Bouchard stated that the new estimate for the walkway at the Beverly
Farms Branch Library, that was forty-eight thousand dollars ($48,000.00), is now
more likely to be sixty-eight thousand dollars ($68,000.00).
Chairman Bouchard stated that the Engineering Department is presently looking
for a cost estimate for the underground storage tanks at the Beverly Fire
Department. These would be replaced with two interior tanks. This walkway
has been donated and a condition of the donation is that these underground
tanks be removed.
Mr. Seamans stated that they are still waiting for the completion of
documentation for the Boiler Replacement Project and the final fifteen thousand
($15,00.00) to Helfrich Brothers.
Chairman Bouchard stated that the estimate for the removal of the tanks at
Beverly High School will be in the vicinity of sixty thousand dollars ($60,000.00)
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and will take place on June 21. This estimate is assuming there is no vast
amount of contamination.
Planning and Construction Committee
Minutes – May 19, 2004
Page 3.
Mr. Seamans stated that the Beverly High School roof has to be completed by
August 23, 2004 and that Massey Construction has been given this information.
Chairman Bouchard thought that Flansburg and Associates were instructed to
have dual-fired burners in every school that would fire with gas but the burners
could be fired both ways. Mr. Brennan stated that they were all supposed to be
dual-fired burners and that he was very adamant about this type of installation.
Chairman Bouchard stated that there seems to be some confusion with this and
he has asked Mr. Bird to verify this information. The Mayor has submitted a long-
range plan to convert to oil but there is a report out that states some of the
schools were installed with dual-fired burners but others were not.
The two middle schools are already on oil and there remain questions regarding
the status of these two middle schools.
Chairman Bouchard stated that the Beverly Farms Library was issued a
Certificate of Occupancy on April 12, 2004.
Mr. Seamans presented the following invoices for approval:
1. Donham and Sweeney 9 56,738.66
2. Tappe Associates 40428 6,751.69
3. Tappe Associates 40419 2,615.55
4. Escoa 32404 116.10**
5. Donham and Sweeney 10 2,115.19
6. Fortress Boston 11570 485.00
7. Hewlett-Packard Company 35838857 5,995.00
8. Hewlett-Packard Company 35826282 600.00
9. Thomas Brothers Furniture 5404 50.00
**Board members felt that this item should be omitted from the list of invoices
since this was a call for service, on warranty, for light fixtures buzzing. This
invoice was not approved for payment.
Mr. Maxner made a motion to pay the invoices as presented, except for payment
to Escoa. Mr. Skokski seconded. All in favor. Motion passes.
Mr. Maxner made a motion to adjourn this meeting at 7:45 P.M. The Motion was
seconded by Mrs. Hobin and carried unanimously.