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2003-09-17 City of Beverly Planning and Construction Committee Minutes September 17, 2003 A Meeting of the Planning and Construction Committee was held on Wednesday, September 17, 2003 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Ray Bouchard, Chairman, Rod Maxner, Dan Skokski, Cheryl Sydorko, Bob Griffin and Tim Brennan. Others Present: Peter Seamans, Mike Tracchia, Ron Bouchard, Sam Bird, Bob Nelson, Art Daignault and Cheryl Lamont. The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Maxner made a motion to approve the minutes of the August 20,2003 meeting. Mr. Skokski seconded. All in favor. Motion passes. Mr. Seamans presented his report to the Commission on the status of the school building projects. Mr. Bird reported that Geller went out to review the field at the North Beverly Elementary School and did not do a very satisfactory job in coming up with the data that is needed to resolve this issue. Mr. Bird stated that they would be making another visit to the field when they will be able to come up with a dollar value to fix this field. Mr. Bird would like to resolve this issue since this would be the best time to fix this loam issue and reseed the field. Mr. Bird reported that he has spoken with Mr. Welflog of KW Management, the company that is doing the tower. The top part of the tower was shipped mis- fabricated and another one shipped on Monday with a delivery promise of Tuesday. Then it should be installed by the end of next week. Mr. Bird has stressed to them his dissatisfaction that it was not installed prior to the opening of the newly renovated Centerville School. He then stressed to them that it has to be operational for the MDC walk through. Mr. Welflog was aware of those two events and assured Mr. Bird that this would be done. Planning and Construction Committee Minutes – September 17, 2003 Page 2. Chairman Bouchard asked board members if they received an invitation to the Rededication of the Centerville School scheduled for Sunday, September 21, th 2003 at 12:00 noon. Mr. Seamans mentioned that on October 4, an all day event would be taking place at the school. Mr. Seamans stated that there is no new information on the Boiler Replacement Project except to say that Mr. Surrette does not understand the retainage line and that someone needs to talk to him about that. Chairman Bouchard stated that he was sent a letter by Bob Goldberry and that he will check into it. Chairman Bouchard stated that they were awaiting the delivery of the lockers for the Beverly Golf and Tennis Club. There was an option of receiving a partial shipment or waiting for the completed order. It was decided to accept a partial shipment and to start installing them. Sometime this week or next, a punch list will be done during this walk through. An exact date has not been set for this as yet. Mr. Bird spoke about the log on the Centerville School, which is up-to-date, and is getting close to finalizing where the numbers stand. Total change orders on the Centerville School were 3.17%, which were pretty good. Most of the change orders have been done but they are waiting on several items as they relate to pricing. Chairman Bouchard feels that the 3% is a deceiving number because $110,000.00 is for the windmill. If that amount were taken out, then the percentage would be considerably less. Chairman Bouchard stated that Paul Cohen, the computer technology director for the school department, would like to have additional equipment installed as well as a wireless Internet installation at the Centerville School. Chairman Bouchard has asked him to work with Mr. Seamans on this request and that as part of the SOP a request should come from the superintendent for consideration. Chairman Bouchard stated that final budget figures should be done in order to see if there is sufficient money left in this budget for the cost of this. Mr. Seamans stated that a lot of hard work has been done to make sure that all of the elementary schools are equal and that one school is not more advanced in this technology. Chairman Bouchard stated that it was up to them to sell this to their peers and present a proposal for the Building Commission’s consideration. Planning and Construction Committee Minutes – September 17, 2003 Page 3. Chairman Bouchard stated that the public safety building is moving along and that they are presently in the schematic design stage. Mr. Seamans presented the following invoices for approval: 1. Donham and Sweeney 0003 28,921.98 2. Gale Associates 0309233 196.25 3. Flansburg Associates 0025203 2,226.76 4. Flansburg Associates 0025219 7,333.33* 5. Tappe Associates 0030718 5,805.35 6. Flansburg Associates 0025099 960.00 7. Flansburg Associates 0025098 142.61 8. Flansburg Associates 0025187 687.40 9. Michael Tracchia 91703 83.37 10. Fortress Boston 10544 485.00 11. Flansburg Associates 0025188 2,013.00 12. Flansburg Associates 0025086 3,582.34 13. Tappe Associates 0030818 8,798.74 *Clerk will be finished at the end of the month. Mr. Maxner made a motion to pay the invoices as presented. Mr. Skokski seconds. All in favor. Motion passes. Mr. Seamans then presented invoices for approval on the replacement furniture: 1. Education Outlet, Inc. 39.85 2. Equipment Environment 13,825.00 3. ETA Quissinaire 744.90 4. Masco 229.00 5. Masco 3,703.83 6. Masco 2,147.00 7. Masco 19.08 8. Monitor Equipment 22,437.97 9. Rovic Incorporated 16,443.00 10. San Mark Industries 8,537.95 11. Conlon Sports 1,872.42 12. Conlon Sports 1,287.97 13. Conlon Sports 719.47 14. Conlon Sports 973.37 15. MD Stetson 453.00 16. MD Stetson 7,596.99 17. Porter Equipment 10,856.00 Mr. Griffin made a motion to pay these invoices as presented. Mr. Skokski seconds. All in favor. Motion passes. Mr. Seamans stated that there was also an invoice from National Business Furniture for the Cove School where they were given permission to spend in the low twenties ($20,000.00) from the furniture and equipment budget for Hannah and Cove Schools before the Mayor took the money and put it into the High School project. Mr. Griffin voiced his concern about excess money held in a budget for over two years. He feels that these funds should be pulled out and that the school department should not be able to spend these funds on something that they were not intended for. Mr. Seamans will further investigate this invoice. Mr. Maxner made a motion to adjourn this meeting at 7:35 P.M. The Motion was seconded by Mr. Griffin and carried unanimously.