2005-03-23
City of Beverly
Planning and Construction Committee Minutes
March 23, 2005
A Meeting of the Planning and Construction Committee was held on
Wednesday, March 23, 2005 at 7:00 P.M. at the Beverly Public
Library, 32 Essex Street, Beverly, MA.
Members Present: Chairman Ray Bouchard, Dan Skolski, Bob Griffin,
Tim Brennan and Maureen Hobin.
Others Present: Sam Bird, Chris Rand, Peter Seamans and Cheryl
Lamont.
The Meeting was called to order at 7:15 P.M. by the Chairman, Mr.
Ray Bouchard.
Mr. Skolski made a motion to approve the minutes of February 23,
2005. Mr. Brennan seconded. All in favor. Motion passes.
Mr. Seamans presented his report to the Commission on the status of
the building projects.
Chairman Bouchard stated that the Mayor and the Finance Director
would be taking one million dollars out of the attached up-to-date
financial report on the Centerville School for the design of the new
Beverly High School. The appropriation for the Beverly High School
will be three million six hundred in total. Mr. Seamans stated that
this financial report is correct except for the line titled “Solar Now”
and will make this available for the contingency.
Planning and Construction
Minutes – March 23, 2005
Page 2.
Mr. Seamans stated that several payments and a change order
remain open on the Beverly Farms Library project. Chairman
Bouchard stated that the final ground water report was sent to the
th
DEP on February 28 which should finalize this as the samples
passed.
Mr. Seamans stated that one payment remains to Massey
Construction and that a change order was done for the emergency
work done to the Beverly High School Roof. Chairman Bouchard
stated that SMMA is designing remedial work that will need to be
done and this will be run through Massey Construction since there is
an open contract in place.
Chairman Bouchard stated that Mr. Bird has written a proposal
regarding the dual-fired boiler issue not installed in the Hannah and
Cove Elementary Schools in an attempt to resolve this issue.
Mr. Griffin made a motion to accept Mr. Bird’s/Flansburg Associates
second recommendation of crediting the City $1,000.00 per burner
($2,000.00) total. Mr. Skolski seconded. Motion passes 3-1.
Chairman Bouchard asked Mr. Bird to work out details with Mr.
Seamans regarding payment of several Flansburg invoices that were
being held in an effort to resolve the dual-fuel issue.
Mr. Brennan made a motion to authorize the payment of the held
invoices, amounting to around $20,000.00, to Flansburg Associates,
less the $2,000.00 credit to the City. Mr. Skokski seconded. All in
favor. Motion passes.
Planning and Construction
Minutes – March 23, 2005
Page 3.
Chairman Bouchard stated that the Beverly Golf and Tennis study is
still on going and that submission to the Massachusetts Historical
Commission was made on January 28, 2005 and nothing has been
heard as yet. This proposal was to install a three-stop elevator on
the outside of the building in the amount of about $350,000.00. The
Massachusetts Historical Commission has a covenant agreement with
the City of Beverly that they have the right of review any interior and
exterior work being done on that building.
Chairman Bouchard stated that the Lynch Park Roof is being
designed. The Procurement Officer is working on boilerplate
specifications and this was hoped to be going out to bid at the end of
January.
Chairman Bouchard stated that the Mayor promised the School
Department $250,000.00 as part of a wish list that came from the
School Department and was passed on to SMMA for review and
pricing. Chairman Bouchard stated that Item #1, replace stage
rigging and curtains, is not correct as this is within the $250,000.00
and the curtain is worth about $40,000.00 - $50,000.00 which means
there is $200,000.00 left. Chairman Bouchard has had a discussion
with the Superintendent and has asked them to come up with a list
of their requests.
Chairman Bouchard stated that Massey Construction took care of the
emergency structural problem with the Beverly High School Roof over
a weekend. When these invoices are received, they will be run
through Massey Construction because of the contract with them.
SMMA is presently designing the repair work for the column and
spandrel beam that failed and the repairs will be scheduled during
April school vacation.
Planning and Construction
Minutes – March 23, 2005
Page 4.
SMMA has been asked to do a complete inspection of every
connection on the second floor (about 200 columns) during April
vacation along with the assistance of School Department personnel.
SMMA hired Blair and Company, a rigging contractor, who responded
immediately and made emergency repairs over a weekend to the
Beverly High School Roof. They are the same contractors doing the
work at Gloucester City Hall.
Chairman Bouchard stated that the work on the Beverly High School
HVAC system is almost completed. The school continues to enjoy the
much needed maintenance improvements being made to this system.
Chairman Bouchard stated that information reported in the news
states that the Mayor has asked for an appropriation of
$2,600,000.00 for the design of the Academic Wing for Beverly High
School. This $2,600,000.00 plus the $1,000,000.00 that will be
transferred out of the Centerville Surplus Account will make that
amount actually $3,600,000.00 and has been pushed off for one year
and reimbursements cannot be applied for until July 2007. The new
standards for class sizes per pupil will not be out until July 2006.
The School Committee and City Councilors are scheduled to discuss
this tomorrow night.
Mr. Seamans presented the following invoices for approval:
1. Massey Construction 5 $47,340.00
2. Crossfield Engineering 6613 34,645.36
3. Tappe Associates 50218 2,748.86
4. Wright Industries 948 800.00*
5. Tucker Library Interiors 5425 656.00
6. Tappe Associates 50128 14,903.93
7. Wright Industries 951 9,088.42
Planning and Construction
Minutes – March 23, 2005
Page 5.
*This was the permit fee they had to pay DEP because of the spill.
Mr. Skolski made a motion to pay the invoices as presented. Mrs.
Hobin seconded. All in favor. Motion passes.
Mrs. Hobin made a motion to adjourn the meeting at 8:05 P.M. The
motion was seconded by Mr. Skolski and carried unanimously.