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2005-03-23 City of Beverly Planning and Construction Committee Minutes March 23, 2005 A Meeting of the Planning and Construction Committee was held on Wednesday, March 23, 2005 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Dan Skolski, Bob Griffin, Tim Brennan and Maureen Hobin. Others Present: Sam Bird, Chris Rand, Peter Seamans and Cheryl Lamont. The Meeting was called to order at 7:15 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Skolski made a motion to approve the minutes of February 23, 2005. Mr. Brennan seconded. All in favor. Motion passes. Mr. Seamans presented his report to the Commission on the status of the building projects. Chairman Bouchard stated that the Mayor and the Finance Director would be taking one million dollars out of the attached up-to-date financial report on the Centerville School for the design of the new Beverly High School. The appropriation for the Beverly High School will be three million six hundred in total. Mr. Seamans stated that this financial report is correct except for the line titled “Solar Now” and will make this available for the contingency. Planning and Construction Minutes – March 23, 2005 Page 2. Mr. Seamans stated that several payments and a change order remain open on the Beverly Farms Library project. Chairman Bouchard stated that the final ground water report was sent to the th DEP on February 28 which should finalize this as the samples passed. Mr. Seamans stated that one payment remains to Massey Construction and that a change order was done for the emergency work done to the Beverly High School Roof. Chairman Bouchard stated that SMMA is designing remedial work that will need to be done and this will be run through Massey Construction since there is an open contract in place. Chairman Bouchard stated that Mr. Bird has written a proposal regarding the dual-fired boiler issue not installed in the Hannah and Cove Elementary Schools in an attempt to resolve this issue. Mr. Griffin made a motion to accept Mr. Bird’s/Flansburg Associates second recommendation of crediting the City $1,000.00 per burner ($2,000.00) total. Mr. Skolski seconded. Motion passes 3-1. Chairman Bouchard asked Mr. Bird to work out details with Mr. Seamans regarding payment of several Flansburg invoices that were being held in an effort to resolve the dual-fuel issue. Mr. Brennan made a motion to authorize the payment of the held invoices, amounting to around $20,000.00, to Flansburg Associates, less the $2,000.00 credit to the City. Mr. Skokski seconded. All in favor. Motion passes. Planning and Construction Minutes – March 23, 2005 Page 3. Chairman Bouchard stated that the Beverly Golf and Tennis study is still on going and that submission to the Massachusetts Historical Commission was made on January 28, 2005 and nothing has been heard as yet. This proposal was to install a three-stop elevator on the outside of the building in the amount of about $350,000.00. The Massachusetts Historical Commission has a covenant agreement with the City of Beverly that they have the right of review any interior and exterior work being done on that building. Chairman Bouchard stated that the Lynch Park Roof is being designed. The Procurement Officer is working on boilerplate specifications and this was hoped to be going out to bid at the end of January. Chairman Bouchard stated that the Mayor promised the School Department $250,000.00 as part of a wish list that came from the School Department and was passed on to SMMA for review and pricing. Chairman Bouchard stated that Item #1, replace stage rigging and curtains, is not correct as this is within the $250,000.00 and the curtain is worth about $40,000.00 - $50,000.00 which means there is $200,000.00 left. Chairman Bouchard has had a discussion with the Superintendent and has asked them to come up with a list of their requests. Chairman Bouchard stated that Massey Construction took care of the emergency structural problem with the Beverly High School Roof over a weekend. When these invoices are received, they will be run through Massey Construction because of the contract with them. SMMA is presently designing the repair work for the column and spandrel beam that failed and the repairs will be scheduled during April school vacation. Planning and Construction Minutes – March 23, 2005 Page 4. SMMA has been asked to do a complete inspection of every connection on the second floor (about 200 columns) during April vacation along with the assistance of School Department personnel. SMMA hired Blair and Company, a rigging contractor, who responded immediately and made emergency repairs over a weekend to the Beverly High School Roof. They are the same contractors doing the work at Gloucester City Hall. Chairman Bouchard stated that the work on the Beverly High School HVAC system is almost completed. The school continues to enjoy the much needed maintenance improvements being made to this system. Chairman Bouchard stated that information reported in the news states that the Mayor has asked for an appropriation of $2,600,000.00 for the design of the Academic Wing for Beverly High School. This $2,600,000.00 plus the $1,000,000.00 that will be transferred out of the Centerville Surplus Account will make that amount actually $3,600,000.00 and has been pushed off for one year and reimbursements cannot be applied for until July 2007. The new standards for class sizes per pupil will not be out until July 2006. The School Committee and City Councilors are scheduled to discuss this tomorrow night. Mr. Seamans presented the following invoices for approval: 1. Massey Construction 5 $47,340.00 2. Crossfield Engineering 6613 34,645.36 3. Tappe Associates 50218 2,748.86 4. Wright Industries 948 800.00* 5. Tucker Library Interiors 5425 656.00 6. Tappe Associates 50128 14,903.93 7. Wright Industries 951 9,088.42 Planning and Construction Minutes – March 23, 2005 Page 5. *This was the permit fee they had to pay DEP because of the spill. Mr. Skolski made a motion to pay the invoices as presented. Mrs. Hobin seconded. All in favor. Motion passes. Mrs. Hobin made a motion to adjourn the meeting at 8:05 P.M. The motion was seconded by Mr. Skolski and carried unanimously.