2004-04-21
City of Beverly
Planning and Construction Committee Minutes
April 21, 2004
A Meeting of the Planning and Construction Committee was held on Wednesday,
April 21, 2004 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street,
Beverly, MA.
Members Present: Chairman Ray Bouchard, Rod Maxner, Dan Skokski, Cheryl
Sydorko and Tim Brennan.
Others Present: Peter Seamans, Sam Bird, Ron Bouchard, Ron Costa, Norm
Ganley, Art Daignault and Cheryl Lamont
The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray
Bouchard.
Mr. Maxner made a motion to approve the minutes of March 17, 2004 as
presented. Mr. Skokski seconded. All in favor. Motion passes.
Mr. Seamans presented his report to the Commission on the status of the school
building projects.
Mr. Bird agrees with the siting problem with the wind turbine at the Centerville
School. The software has been changed. This did make a difference as it has
collected one hundred sixty-eight (168) kilowatts in the last twenty-nine (29)
days, but it has not reached the expected output. Mr. Bird wonders if this is
because of the microenvironment it is in (hill, setting or trees) or due to some
other issue, such as a computer glitch. Mr. Bird assures board members that he
will keep on this issue.
Mr. Ron Bouchard states that this wind generator is the same as Beverly High
School. He suggests that the one located at Beverly High School be looked at as
far as these settings and do a comparison.
Planning and Construction
Minutes – March 17, 2004
Page 2.
Mr. Seamans states that AMG should have installed the cladding at the
Centerville School at the end of March, but they are just now taking
measurements. Mr. Seamans would like to take a ride there to see if they have
the cladding in stock and if they don’t, he would like to go somewhere else as he
feels that they are running away from the job. Mr. Bird states that they have
been hearing for several months that it will be “done next week”. Chairman
Bouchard states that Mr. Seamans should do what needs to be done, including
his suggestion of visiting to see if the cladding is in stock.
Mr. Seamans states that the Mayor is interested in having the brick walk installed
from Hale Street to the front entrance of the Beverly Farms Branch Library, as
well as having the underground fuel tanks, serving the Fire Department,
removed by the City. Mr. Seamans feels that the Mayor may find a way to make
this work. Chairman Bouchard states that Tappe has asked Pascucci for a price
which came in at forty-eight thousand ($48,000.00) dollars. They are in the
process of re-verifying this amount as the price that came in previously was
twenty-eight thousand ($28,000.00) dollars for the brick sidewalk, electrical
work, while it is excavated, and to refurbish the front gate located on Hale
Street.
Chairman Bouchard states that the furniture bids have come in from seven (7)
interested vendors for the Beverly Farms Branch Library. They did not all bid the
same thing. Pascucci’s bid came in at ninety-two thousand ($92,000.00) dollars
for two shelving sections and the only other bidder was for forty-thousand
($40,000.00?) dollars – one-half of the other bidder. It was verified that the low
bidder could do the stacks for that amount of money. Tappe is in the process of
reviewing the bids and will be sending along their recommendation. Chairman
Bouchard states that it comes down to the fact that there is only a certain
amount of money left in this budget and more money will need to be found or
picking and choosing exactly what will be done. Mr. Scully will need the stacks
and other certain items in order to make the new Library operational. Chairman
Bouchard states that the recommendation needs to be made and then have the
Mayor look for more money or perhaps do more fundraising to complete the job.
The total amount needs to be determined for this completion.
Mr. Seamans states that the Beverly High School Boiler Replacement Project is
still waiting for documentation.
Planning and Construction
Minutes – March 17, 2004
Page 3.
Mr. Seamans states that a contract was executed with Massey Construction of
Swampscott on April 8, 2004 for the Beverly High School Field Roof Project.
Chairman Bouchard states that he has tried to get SMMA project information for
the pre-construction meeting but this meeting has not been set up yet, but the
contract has been signed.
Chairman Bouchard states that on Monday, Mackey Construction cleaned the
storm drains at Beverly High School. Chairman Bouchard stopped by and the
first run was outside the “J” wing where they flushed out a fire extinguisher, a
tennis racquet and a lot of debris, which prevents the drains from working well.
The catch basins have all been cleaned.
Chairman Bouchard states that quotations are out for having the fuel tanks
removed at Beverly High School. This will probably be done after school is out in
June but it will need to be completed by the end of July, as well as the report
that needs to be submitted to the DEP, or fines will be assessed.
Chairman Bouchard states that the borings indicate no contamination. There
could be some contamination under the tanks when they are removed but this
would be minimal. They have cored holes in the boiler room and this came back
clean. The proposal has been submitted to SMMA and they are negotiating with
the LSP to only do some random samples.
Chairman Bouchard asks if everyone has received a copy of Mr. Daignault’s
report on Beverly High School. He states that a meeting will be set aside to
discuss this.
Mr. Seamans presented the following invoices for approval:
1. Scholastic Library Publishing 2,022.65
2. Robert Lord Company 3,647.65
3. Sagebrush Publishing 4,203.95
4. Sagebrush Publishing (140.00) credit
5. Sport Time 502.62
6. Sport Time 448.52
7. Sport Time 1,034.33
Planning and Construction
Minutes – March 17, 2004
Page 4.
Mr. Maxner made a motion to pay the invoices as presented. Mr. Skokski
seconded. All in favor. Motion passes.
Mr. Seamans presented the following invoices for approval:
1. Tappe Associates 0040330 6,393.38*
2. Tappe Associates 0040326 4,307.61*
3. Tappe Associates 0040325 832.38*
4. Tappe Associates 0040231 7,762.60*
5. Tappe Associates 0040229 99.21*
6. Tappe Associates 0040125 5,019.70*
7. Tappe Associates 0031241 3,360.00*
8. Tappe Associates 0040136 242.86*
9. Dini’s Electric 2555 194.50
10. Zapotec Energy 4504 960.00
11. Flansburg Associates 0025607 1,173.05
12. Flansburg Associates 0025608 2,277.47
13. Helco Electric 37062 200.00
14. Michael Tracchia 42104 39.75
* Services provided above and beyond their contract.
Mr. Maxner made a motion to pay the invoices as presented. Mr. Skokski
seconded. All in favor. Motion passes.
Mr. Maxner made a motion to adjourn the meeting at 7:25 P.M. The motion was
seconded by Mrs. Sydorko and carried unanimously.