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2004-04-21 City of Beverly Planning and Construction Committee Minutes April 21, 2004 A Meeting of the Planning and Construction Committee was held on Wednesday, April 21, 2004 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Rod Maxner, Dan Skokski, Cheryl Sydorko and Tim Brennan. Others Present: Peter Seamans, Sam Bird, Ron Bouchard, Ron Costa, Norm Ganley, Art Daignault and Cheryl Lamont The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Maxner made a motion to approve the minutes of March 17, 2004 as presented. Mr. Skokski seconded. All in favor. Motion passes. Mr. Seamans presented his report to the Commission on the status of the school building projects. Mr. Bird agrees with the siting problem with the wind turbine at the Centerville School. The software has been changed. This did make a difference as it has collected one hundred sixty-eight (168) kilowatts in the last twenty-nine (29) days, but it has not reached the expected output. Mr. Bird wonders if this is because of the microenvironment it is in (hill, setting or trees) or due to some other issue, such as a computer glitch. Mr. Bird assures board members that he will keep on this issue. Mr. Ron Bouchard states that this wind generator is the same as Beverly High School. He suggests that the one located at Beverly High School be looked at as far as these settings and do a comparison. Planning and Construction Minutes – March 17, 2004 Page 2. Mr. Seamans states that AMG should have installed the cladding at the Centerville School at the end of March, but they are just now taking measurements. Mr. Seamans would like to take a ride there to see if they have the cladding in stock and if they don’t, he would like to go somewhere else as he feels that they are running away from the job. Mr. Bird states that they have been hearing for several months that it will be “done next week”. Chairman Bouchard states that Mr. Seamans should do what needs to be done, including his suggestion of visiting to see if the cladding is in stock. Mr. Seamans states that the Mayor is interested in having the brick walk installed from Hale Street to the front entrance of the Beverly Farms Branch Library, as well as having the underground fuel tanks, serving the Fire Department, removed by the City. Mr. Seamans feels that the Mayor may find a way to make this work. Chairman Bouchard states that Tappe has asked Pascucci for a price which came in at forty-eight thousand ($48,000.00) dollars. They are in the process of re-verifying this amount as the price that came in previously was twenty-eight thousand ($28,000.00) dollars for the brick sidewalk, electrical work, while it is excavated, and to refurbish the front gate located on Hale Street. Chairman Bouchard states that the furniture bids have come in from seven (7) interested vendors for the Beverly Farms Branch Library. They did not all bid the same thing. Pascucci’s bid came in at ninety-two thousand ($92,000.00) dollars for two shelving sections and the only other bidder was for forty-thousand ($40,000.00?) dollars – one-half of the other bidder. It was verified that the low bidder could do the stacks for that amount of money. Tappe is in the process of reviewing the bids and will be sending along their recommendation. Chairman Bouchard states that it comes down to the fact that there is only a certain amount of money left in this budget and more money will need to be found or picking and choosing exactly what will be done. Mr. Scully will need the stacks and other certain items in order to make the new Library operational. Chairman Bouchard states that the recommendation needs to be made and then have the Mayor look for more money or perhaps do more fundraising to complete the job. The total amount needs to be determined for this completion. Mr. Seamans states that the Beverly High School Boiler Replacement Project is still waiting for documentation. Planning and Construction Minutes – March 17, 2004 Page 3. Mr. Seamans states that a contract was executed with Massey Construction of Swampscott on April 8, 2004 for the Beverly High School Field Roof Project. Chairman Bouchard states that he has tried to get SMMA project information for the pre-construction meeting but this meeting has not been set up yet, but the contract has been signed. Chairman Bouchard states that on Monday, Mackey Construction cleaned the storm drains at Beverly High School. Chairman Bouchard stopped by and the first run was outside the “J” wing where they flushed out a fire extinguisher, a tennis racquet and a lot of debris, which prevents the drains from working well. The catch basins have all been cleaned. Chairman Bouchard states that quotations are out for having the fuel tanks removed at Beverly High School. This will probably be done after school is out in June but it will need to be completed by the end of July, as well as the report that needs to be submitted to the DEP, or fines will be assessed. Chairman Bouchard states that the borings indicate no contamination. There could be some contamination under the tanks when they are removed but this would be minimal. They have cored holes in the boiler room and this came back clean. The proposal has been submitted to SMMA and they are negotiating with the LSP to only do some random samples. Chairman Bouchard asks if everyone has received a copy of Mr. Daignault’s report on Beverly High School. He states that a meeting will be set aside to discuss this. Mr. Seamans presented the following invoices for approval: 1. Scholastic Library Publishing 2,022.65 2. Robert Lord Company 3,647.65 3. Sagebrush Publishing 4,203.95 4. Sagebrush Publishing (140.00) credit 5. Sport Time 502.62 6. Sport Time 448.52 7. Sport Time 1,034.33 Planning and Construction Minutes – March 17, 2004 Page 4. Mr. Maxner made a motion to pay the invoices as presented. Mr. Skokski seconded. All in favor. Motion passes. Mr. Seamans presented the following invoices for approval: 1. Tappe Associates 0040330 6,393.38* 2. Tappe Associates 0040326 4,307.61* 3. Tappe Associates 0040325 832.38* 4. Tappe Associates 0040231 7,762.60* 5. Tappe Associates 0040229 99.21* 6. Tappe Associates 0040125 5,019.70* 7. Tappe Associates 0031241 3,360.00* 8. Tappe Associates 0040136 242.86* 9. Dini’s Electric 2555 194.50 10. Zapotec Energy 4504 960.00 11. Flansburg Associates 0025607 1,173.05 12. Flansburg Associates 0025608 2,277.47 13. Helco Electric 37062 200.00 14. Michael Tracchia 42104 39.75 * Services provided above and beyond their contract. Mr. Maxner made a motion to pay the invoices as presented. Mr. Skokski seconded. All in favor. Motion passes. Mr. Maxner made a motion to adjourn the meeting at 7:25 P.M. The motion was seconded by Mrs. Sydorko and carried unanimously.