2005-02-23
City of Beverly
Planning and Construction Committee Minutes
February 23, 2005
A Meeting of the Planning and Construction Committee was
held on Wednesday, February 23, 2005 at 7:00 P.M. at the
Beverly Public Library, 32 Essex Street, Beverly, MA.
Members Present: Chairman Ray Bouchard, Rod Maxner,
Dan Skokski, Maureen Hobin and Tim Brennan.
Others Present: Peter Seamans, Chris Rand, Sam Bird and
Cheryl Lamont.
The Meeting was called to order at 7:00 P.M. by the
Chairman, Mr. Ray Bouchard.
Mr. Maxner made a motion to approve the minutes of
January 19, 2005. Mr. Skokski seconded. All in favor.
Motion passes.
Mr. Seamans presented his report to the Commission on the
status of the building projects.
Planning and Construction
Minutes – February 23, 2005
Page 2.
Chairman Bouchard stated that the HVAC project at Beverly
High School is still ongoing.
Chairman Bouchard stated that Tappe Associates is working
on specifications and drawings for the Lynch Park Barn Roof.
Chairman Bouchard stated that Decoulis and Sons took more
samples of ground water at the Beverly Farms Library from
the oil tank spill and has sent them out. These reports are
expected at the end of the month. Decoulis and Sons will be
working with the State to close out this project.
Chairman Bouchard stated that a change order would be
coming from Pascucci and invoices coming from Wright
Industries. Chairman Bouchard stated that when the sample
wells were taken, the bricks were not put back correctly, so
now a grade change has taken place and a sinkhole has
been created where the brick meets the sidewalk.
Chairman Bouchard stated that the report for the Beverly
Golf and Tennis Club is being prepared and a sample draft
has been sent to the State. This building is on the
Massachusetts Historic Register and there is a covenant
between the City and State that they have the right to
review and comment on any work being done on the
exterior or interior of the building. They will review the draft
and comment in writing but will require an elevator to
Planning and Construction
Minutes – February 23, 2005
Page 3.
access all three floors. They will propose having the
elevator installed on the exterior near the ramp because it
would take up too much room to have it installed in the
interior of the building. The ramp is now non-compliant. All
bathrooms that were done and supposed to be handicapped
compliant are now being reviewed and some changes will
need to be made. The cost estimate is expected in two to
three weeks and an indication of the cost of the elevator
alone is approximately $350,000.00
Chairman Bouchard stated that the work at Beverly High
School is still ongoing and that some parts are on order. All
outdoor sensors will be changed. Most of the work being
done has been repaired, not replaced. This system is now
operating as it was intended, the complaints have dwindled
and this work has cost the City very little money.
Mr. Bird stated that he has gone through his records to
reconstruct some issues at the Centerville School.
Mr. Bird feels that it is time to get AMG, the City’s legal
counsel and maybe the insurance counsel together to
discuss bond issues. Mr. Bird would make himself available
to attend this meeting for technical issues in an attempt to
resolve these issues. Flansburg and Associates has sent
them a seven-day letter and their response is that there are
no issues.
Planning and Construction
Minutes – February 23, 2005
Page 4.
Mr. Bird has met with representatives regarding the
Alucobond and they feel that it looks like a classic situation
where the two-part caulk had not been mixed correctly. Mr.
Bird suggests holding $8,000.00 to pay someone else to do
this job correctly. (Greenwood originally did this job.)
Chairman Bouchard asked Mr. Bird to get a list together of
potential contractors who perform this type of work and
forward this information to Mr. Seamans.
Mr. Bird stated that the $4,800.00 should be taken for the
HVAC training unless personnel at the School Department
feel that more training needs to be done. Mr. Rand stated
that more HVAC training would be extremely beneficial.
Chairman Bouchard stated that if more training needs to be
given, this would be done, instead of taking the credit. Mr.
Bird feels that a meeting with New England Temperature
Control should be set up to resolve these issues. Chairman
Bouchard stated that if the City is interested in having more
training and the trainers are not interested in coming back,
who is then available to do this training. Chairman Bouchard
stated that Johnson could be hired directly and they need to
get a price to have them come in and do the training or take
the credit and make other arrangements.
Mr. Bird stated that Peter Goudreau of AMG stated his
position on the seeding is that it did not take because it was
done in the spring and was not watered. Mr. Seamans
Planning and Construction
Minutes – February 23, 2005
Page 5.
rd
stated that at the one-year walk through on September 3,
AMG agreed to slice seed again. The representative who
made this commitment is no longer employed by the
company. Chairman Bouchard asked Mr. Seamans to go
through his records and see if he could find this promised
information in the meeting minutes.
Mr. Rand stated that an IP Plan for pest control would be in
place for this upcoming season. Mr. Bird stated that the
bottom line in the dead tree problem was that an insect
infestation defoliated these trees.
Mr. Bird stated that the relocation of the weather station
remains a huge debate. Mr. Bird feels that documentation
states that is was to be originally installed on the tower and
they maintain that it was to be installed on the roof. The
present position of this was never approved and continues to
read the temperature from the chimney. Mr. Bird has
documented some figures for removal and reinstallation of
this on the tower. Mr. Bird stated that $140,000.00 is
presently being held.
Mr. Seamans stated that the City has received the laptop
computer for the weather station controls and that this acts
as a portable input point for the building management
system.
Planning and Construction
Minutes – February 23, 2005
Page 6.
Mr. Bird stated that the hold up on the balancing report was
done but Millis has been holding it hostage pending payment
for service calls. Now that payment has been made this
should be released. Mr. Seamans was asked to check with
them so that this issue could be resolved.
Mr. Bird states that he is unclear about the status of the
reprogramming of the Lobby MTC monitor. Mr. Seamans
stated that this is not working and the cause is probably
because it is not getting good information from the weather
station, which reports the temperature from the boiler room.
Mr. Bird stated that the reprogramming of the HiLow sensors
have been reported as being completed but he is unclear as
to the reason for the alarms going off constantly. If they are
being tripped because of high humidity, then why did
Shoshannian not provide high humidity controls, as it is easy
to install a humidistat to cool the room without overheating.
Northeast Temperature Control is to get back with a
solution.
Mr. Seamans stated that the meter to the wind turbine was
changed out to an analog one and this made no
improvement. This unit is not making a lot of power.
Generation Three Blades have been designed to be more
efficient in turbulent wind and quieter and Burgey may be
willing to donate a set of these blades at a cost of
Planning and Construction
Minutes – February 23, 2005
Page 7.
approximately $5,000.00. They will donate these but charge
for labor. Mr. Bird asks if Burgey is willing to make this
donation, would the committee be willing to pay for the
installation without a guarantee that this change would solve
the problem. Chairman Bouchard stated that he would like
to see all other changes be made first and then try changing
the blades.
Mr. Bird is seeking a resolution with Shoshannian to resolve
the dual fuel issue, as two remodeled elementary schools do
not have this capability. Mr. Bird stated that the Hannah
and Cove Schools specified dual fuel and it was not installed.
Mr. Bird will chase down these specifications and will come
up with a resolution for this issue.
Chairman Bouchard stated that he received a letter from the
principal of the Centerville School regarding the installation
of a climbing wall. Chairman Bouchard stated that the
climbing walls installed in other elementary schools were
installed after the renovations were made and were not part
of the renovations. He suggests that this money be paid
from some line item in the Centerville School budget or
suggests that donations or fundraisers be held.
Mr. Brennan made a motion denying the request from the
principal of the Centerville School to have a climbing wall
installed by the commission and to provide the money for
Planning and Construction
Minutes – February 23, 2005
Page 8.
this project through their own line item in their budget or
from fund raising activities as this is how this project was
done in the other schools. Mr. Skokski seconded. All in
favor. Motion passes.
Chairman Bouchard will contact Dr. Hayes, Superintendent,
regarding this decision.
Mr. Seamans presented the following invoices for approval:
1. Crossfield Engineering 6601 $37,102.41
2. Gale Associates 502212 4,214.54
3. Tappe Associates 50128 14,903.93
Mr. Maxner made a motion to pay the invoices as presented.
Mr. Skokski seconded. All in favor. Motion passes.
Mr. Maxner made a motion to adjourn the meeting at 8:15
P.M. The motion was seconded by Mr. Skokski and carried
unanimously.