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2005-02-23 City of Beverly Planning and Construction Committee Minutes February 23, 2005 A Meeting of the Planning and Construction Committee was held on Wednesday, February 23, 2005 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Rod Maxner, Dan Skokski, Maureen Hobin and Tim Brennan. Others Present: Peter Seamans, Chris Rand, Sam Bird and Cheryl Lamont. The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Maxner made a motion to approve the minutes of January 19, 2005. Mr. Skokski seconded. All in favor. Motion passes. Mr. Seamans presented his report to the Commission on the status of the building projects. Planning and Construction Minutes – February 23, 2005 Page 2. Chairman Bouchard stated that the HVAC project at Beverly High School is still ongoing. Chairman Bouchard stated that Tappe Associates is working on specifications and drawings for the Lynch Park Barn Roof. Chairman Bouchard stated that Decoulis and Sons took more samples of ground water at the Beverly Farms Library from the oil tank spill and has sent them out. These reports are expected at the end of the month. Decoulis and Sons will be working with the State to close out this project. Chairman Bouchard stated that a change order would be coming from Pascucci and invoices coming from Wright Industries. Chairman Bouchard stated that when the sample wells were taken, the bricks were not put back correctly, so now a grade change has taken place and a sinkhole has been created where the brick meets the sidewalk. Chairman Bouchard stated that the report for the Beverly Golf and Tennis Club is being prepared and a sample draft has been sent to the State. This building is on the Massachusetts Historic Register and there is a covenant between the City and State that they have the right to review and comment on any work being done on the exterior or interior of the building. They will review the draft and comment in writing but will require an elevator to Planning and Construction Minutes – February 23, 2005 Page 3. access all three floors. They will propose having the elevator installed on the exterior near the ramp because it would take up too much room to have it installed in the interior of the building. The ramp is now non-compliant. All bathrooms that were done and supposed to be handicapped compliant are now being reviewed and some changes will need to be made. The cost estimate is expected in two to three weeks and an indication of the cost of the elevator alone is approximately $350,000.00 Chairman Bouchard stated that the work at Beverly High School is still ongoing and that some parts are on order. All outdoor sensors will be changed. Most of the work being done has been repaired, not replaced. This system is now operating as it was intended, the complaints have dwindled and this work has cost the City very little money. Mr. Bird stated that he has gone through his records to reconstruct some issues at the Centerville School. Mr. Bird feels that it is time to get AMG, the City’s legal counsel and maybe the insurance counsel together to discuss bond issues. Mr. Bird would make himself available to attend this meeting for technical issues in an attempt to resolve these issues. Flansburg and Associates has sent them a seven-day letter and their response is that there are no issues. Planning and Construction Minutes – February 23, 2005 Page 4. Mr. Bird has met with representatives regarding the Alucobond and they feel that it looks like a classic situation where the two-part caulk had not been mixed correctly. Mr. Bird suggests holding $8,000.00 to pay someone else to do this job correctly. (Greenwood originally did this job.) Chairman Bouchard asked Mr. Bird to get a list together of potential contractors who perform this type of work and forward this information to Mr. Seamans. Mr. Bird stated that the $4,800.00 should be taken for the HVAC training unless personnel at the School Department feel that more training needs to be done. Mr. Rand stated that more HVAC training would be extremely beneficial. Chairman Bouchard stated that if more training needs to be given, this would be done, instead of taking the credit. Mr. Bird feels that a meeting with New England Temperature Control should be set up to resolve these issues. Chairman Bouchard stated that if the City is interested in having more training and the trainers are not interested in coming back, who is then available to do this training. Chairman Bouchard stated that Johnson could be hired directly and they need to get a price to have them come in and do the training or take the credit and make other arrangements. Mr. Bird stated that Peter Goudreau of AMG stated his position on the seeding is that it did not take because it was done in the spring and was not watered. Mr. Seamans Planning and Construction Minutes – February 23, 2005 Page 5. rd stated that at the one-year walk through on September 3, AMG agreed to slice seed again. The representative who made this commitment is no longer employed by the company. Chairman Bouchard asked Mr. Seamans to go through his records and see if he could find this promised information in the meeting minutes. Mr. Rand stated that an IP Plan for pest control would be in place for this upcoming season. Mr. Bird stated that the bottom line in the dead tree problem was that an insect infestation defoliated these trees. Mr. Bird stated that the relocation of the weather station remains a huge debate. Mr. Bird feels that documentation states that is was to be originally installed on the tower and they maintain that it was to be installed on the roof. The present position of this was never approved and continues to read the temperature from the chimney. Mr. Bird has documented some figures for removal and reinstallation of this on the tower. Mr. Bird stated that $140,000.00 is presently being held. Mr. Seamans stated that the City has received the laptop computer for the weather station controls and that this acts as a portable input point for the building management system. Planning and Construction Minutes – February 23, 2005 Page 6. Mr. Bird stated that the hold up on the balancing report was done but Millis has been holding it hostage pending payment for service calls. Now that payment has been made this should be released. Mr. Seamans was asked to check with them so that this issue could be resolved. Mr. Bird states that he is unclear about the status of the reprogramming of the Lobby MTC monitor. Mr. Seamans stated that this is not working and the cause is probably because it is not getting good information from the weather station, which reports the temperature from the boiler room. Mr. Bird stated that the reprogramming of the HiLow sensors have been reported as being completed but he is unclear as to the reason for the alarms going off constantly. If they are being tripped because of high humidity, then why did Shoshannian not provide high humidity controls, as it is easy to install a humidistat to cool the room without overheating. Northeast Temperature Control is to get back with a solution. Mr. Seamans stated that the meter to the wind turbine was changed out to an analog one and this made no improvement. This unit is not making a lot of power. Generation Three Blades have been designed to be more efficient in turbulent wind and quieter and Burgey may be willing to donate a set of these blades at a cost of Planning and Construction Minutes – February 23, 2005 Page 7. approximately $5,000.00. They will donate these but charge for labor. Mr. Bird asks if Burgey is willing to make this donation, would the committee be willing to pay for the installation without a guarantee that this change would solve the problem. Chairman Bouchard stated that he would like to see all other changes be made first and then try changing the blades. Mr. Bird is seeking a resolution with Shoshannian to resolve the dual fuel issue, as two remodeled elementary schools do not have this capability. Mr. Bird stated that the Hannah and Cove Schools specified dual fuel and it was not installed. Mr. Bird will chase down these specifications and will come up with a resolution for this issue. Chairman Bouchard stated that he received a letter from the principal of the Centerville School regarding the installation of a climbing wall. Chairman Bouchard stated that the climbing walls installed in other elementary schools were installed after the renovations were made and were not part of the renovations. He suggests that this money be paid from some line item in the Centerville School budget or suggests that donations or fundraisers be held. Mr. Brennan made a motion denying the request from the principal of the Centerville School to have a climbing wall installed by the commission and to provide the money for Planning and Construction Minutes – February 23, 2005 Page 8. this project through their own line item in their budget or from fund raising activities as this is how this project was done in the other schools. Mr. Skokski seconded. All in favor. Motion passes. Chairman Bouchard will contact Dr. Hayes, Superintendent, regarding this decision. Mr. Seamans presented the following invoices for approval: 1. Crossfield Engineering 6601 $37,102.41 2. Gale Associates 502212 4,214.54 3. Tappe Associates 50128 14,903.93 Mr. Maxner made a motion to pay the invoices as presented. Mr. Skokski seconded. All in favor. Motion passes. Mr. Maxner made a motion to adjourn the meeting at 8:15 P.M. The motion was seconded by Mr. Skokski and carried unanimously.