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2001-04-13 .:6 .~~ BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETIS 01915 COllllDUsion Members John D. Kenney, Chairman James J. O'leary, Vice Chairman Jack L. Altshuler Louis D. Bermett Dennis P. Crimmins Patricia B. Grimes KevinF. Hobin Elizabeth A Murphy William A Walo Kimberly A Cotreau, Rerording Secretary April 13, 2001 MINUTES OF MEETING: All Members were present except Mr. Bennett Others: Mr. Farrell Prior to the meeting Mr. Farrell led the commission on a tour of the clubhouse, the cart barn, pro shop, maintenance shed, and the bar in the function hall which are all in need of immediate attention. Mr. Kenney called the meeting to order at 7:30 p.rn. Mr. Altshuler made a motion to accept the minutes ofthe last meeting. Mr. Hobin seconded with all in favor except Ms. Grimes and Ms. Murphy who both abstained. COMMITTEE REPORTS: Facilities: There was extensive discussion in regards to the veranda roof that is falling down. Mr. Farrell is extremely concerned about the member's safety. He had a contractor temporarily brace the roof to avoid an accident. He has been in touch with Gale Associates for suggestions on how to approach this ongoing issue. They suggested that for $2,955.00 they could write up a report that would summarize the situation. They also gave Mr. Farrell a verbal estimate of between $6,000.00 and $10,000.00 to write up a request for bid to do the job. The commission all agreed that these prices seemed a little high. Mr. Kenney has made plans to contact Ray Bouchard to discuss what options there are to make the necessary repairs. He will also contact Gale Associates to inquire exactly what these prices entail. Mr. Kenney will be away for the week so he has asked Mr. O'Leary and Mr. Walo to follow up and speak for the board while he is away. Mr. Farrell also got a verbal estimate from a builder of$18,000.00 to repair the necessary portions of the veranda. Mr. Crimmins made a motion to do whatever is necessary to get this issue resolved as soon as possible, since it is a safety issue. Ms Murphy seconded with all in favor. . Mike Farrell pointed out an old storage trailer located at the cart barn that is really not being used and is simply an eye sore. There was some discussion about having it removed. Mr. Farrell will look into the options, and update the commission at the next meeting. Beverly Golf & Tennis Commissim Minutes of Monthly Meeting Page 2 of2 Mr. Farrell also brought up the fact that the club is in need of more golf carts, and instead of adding to the already outdated carts that maybe this would be a good time to change to electric carts. The carts that are currently being leased are old, inefficiently run on gas, and are not meeting the needs ofthe club. Mr. Farrell was pointing out that the electric carts are what most golf courses are using because oftheir ease and efficiency. Massachusetts Electric would come in and make the transition very simple. If the club were to stay with gas carts they would need to move the gas pump, which is currently at the maintenance shed. This may be a problem due to the fact that there may be conservation restrictions in the new area. Mr. Altshuler made a motion to approve the change to electric carts. Mr. Walo seconded with all in favor. During the tour of the grounds Mr. Farrell brought to the commission's attention that over the weekend there was a problem with a cooler behind the bar in the function hall. Upon taking the bar apart to find the issue they became aware of numerous problems. The plumbing does not meet code and needs to be replaced. Mr. Walo made a motion to authorize Mr. Farrell to spend up to $4,999.99 to have the plumbing repaired and brought to code. Mr. Hobin seconded with all in favor. There was also an issue with the floor rotting due to water damage. With functions happening all the time these emergency repairs need to be taken care of right away. Mr. Altshuler made a motion to authorize Mr. Farrell to make all necessary repairs up to $4,999.99 to the woodwork and floor. Ms. Grimes seconded with all in favor. Policy & Grievance: There were a few minor changes made to the Tee Time Policy that was discussed at the March meeting. Mr. Crimmins made a motion to accept the policy with the current changes. Mr. Hobin seconded with all in favor. Ms. Murphy requested that the public and member tee sheets be brought to a few meetings for observation. Budget, Audit, and Long Range Planning: John Dunn, City Treasurer, received up the April payment of$105,000.00. This is the third installment offive for 2001. Old Business: Nothing to report New Business: Nothing to report Sales Report: Mike Farrell submitted the March Sales report. Mr. Altshuler made a motion to adjourn the meeting at 8:03, and was seconded by Mr. O'Leary. The next regularly scheduled meeting will be May 9,2001. ~: ~fu. -n~ Submitted, _ WJirg.. QtWQ/A, . . mberly A. Cotreau . Recording Secretary