2002-01-10
Beverly Cultural Council
Meeting Minutes
Grant Application Review & Decisions Meeting I
January 10,2002 - 7:00pm Beverly Public Library
Attending:
Marica Hermann, Helen Lewis, Susan Oleksiw, Jan Plourde and Lou Ann Faria
Helen Lewis brought the meeting to order at 7:00pm with the following announcements:
1. The Beverly Cultural Council (BCC) was granted $19,130.00 for cultural programs in
the City of Beverly for this year by the Massachusetts Cultural Council (MCC). The
council discussed the result of the Massachusetts State budget cuts and how this situation
will affect individual artists and school programs in our community in the coming year.
Funding for the MCC and BCC did remain level for this year. Financial paperwork is to
be completed and mailed to the MCC by January 25,2002.
2. We have received notification that our council has been approved for "streamlined"
status with the MCC. This means that the council will not have to wait for final financial
approval from the MCC on all grant application decisions as long as all new members
continue to receive basic training, and that the BCC follows all MCC guidelines with
regards to financial paperwork and deadlines.
3. We have received confirmation from the Mayor's office that the following individuals
have been approved by the Beverly City Council as new members to the Beverly Cultural
Council for a term of three years:
Lou Ann Faria, Elizabeth Lund, Doreen U shakoff and Brad Waldron
Marcia Hermann distributed fmancial spreadsheets that outline the grant applications for
the 2001/2002 grant cycle. Marcia began the discussion and review of all LCC and PASS
grant applications for funding by the Beverly Cultural Council (BCC) for the year 2002 by
explaining the financial spreadsheets she had generated. All members present were voting
on all grant proposals. Grant Applications not completed in accordance with MCC and
BCC guidelines were rejected for specific technical reasons. The council reviewed
proposals for an hour and a half in an open discussion. The review work from this evening
was not completed and will continue at the next meeting - Thursday January 17, 2002,
7:00pm at the Beverly Public Library.
Beverly Cultural Council Meeting Minutes 1/10/02 Page 2
Council Members voted and agreed unanimously to pay for the following administrative
tasks at a rate of$15.00 per hour from the administrative allowance provided by the
Massachusetts Cultural Council this year.
1. Data input of all grant proposals and creation of financial spreadsheets for the
2001/2002 grant cycle.
2. Writing and distribution of press releases, meeting announcements and minutes.
3. Merge mailings generated to notify grant applicants of the approval or disapproval of
applications.
submitted by: Helen Lewis