2002-07-17
Planning & Construction Committee Minutes
July 17, 2002
A Meeting of the Planning & Construction Committee was held on Wednesday, July 17,2002, at 7PM at
the Beverly Public Library, 32 Essex Street, Beverly, MA.
Members Present: Ray Bouchard, Maureen Hobin, Robert Griffm, Rod Maxner, Tim Brennan and Debbie
Comeau
Others Present: Peter Seamans, Ron Bouchard, Sam Bird, Pete Gaudreau
The Meeting was called to order at 7:05 PM by the Chairman, Mr. Bouchard.
The Commission has extended an invitation to Mayor Thomas Crean to join them at their next regularly
scheduled meeting - August 21, 2002. At that meeting, the Commission would like to take the opportunity
to introduce the members and to review reimbursement procedures with the Mayor on school building
projects within the City.
Tappe Associates was present and updated the Commission with the bid results on the Beverly Farms
Branch Library Project. Mr. Brennan moved that based upon the due diligence review conducted by Tappe
Associates, Inc. and their written recommendation dated July 16, 2002, the Planning and Construction
Committee recommends that his honor, the Mayor, award the contract for renovations and additions to the
Beverly Farms Branch Library to MOconnor Contracting, Inc., P.G. Box 277, 19 Ledgehill Road, West
Roxbury, MA 02132.jor the as bid contract price with alternates #1,2,3,4,5,6,7 & 8 in the total amount of
$3,261,780.00. This Motion was seconded by Mr. Maxner and carried unanimously. Tappe Associates
will take care of all necessary paperwork in conjunction with issuance of this contract inconjunction with
the City Purchasing Department.
Mr. Seamans presented his report on school building projects to the Commission.
. McKeown: Mello Construction has asked for another weeks extension.
. Ayers: There is approximately $2300 holding up closure of that school. This amount covers the
Dimmer Panel that is missing. Flansburgh reluctantly suggests that we forego pursuing this issue and
settle up with Castagna. Mr. Griffin moved that we accept Flansburgh 's recommendation and
Castagna's offer to close off the school with a final payment of$21, 606.40 to Castagna Construction.
The Motion was seconded by Ms. Hobin and carried unanimously. Mr. Griffin also moved that the
Commission authorize Mr. Seamans to repurchase the missing Dimmer Panel in an amount not to
exceed $2,335.50 from High Output, Inc. for Ayers Ryal Side School. This Motion was seconded by
Mr. Brennan and carried unanimously
. Centerville School: Flansburgh will put together a package for bidding on the Windmill in the MTC
Green Schools project at this school. They will give this package to the Commission. Christine Lynch
has a letter from the Mayor for approval from the state for the additional footage at this school. She
does not believe there will be a problem with approval as approval was given on the North Beverly
School project.
. Hannah: The Commission is in receipt of an updated punchlist summary from Sam Bird. Mr. Bird
discussed Flansburgh's recommendations with the Commission. Peabody Construction was
represented at the meeting by Jack Grant & Fred Schultz and gave a brief synopsis of where they stand
on these items. The Commission agreed to give Peabody Construction a few more weeks to complete
the items. Peabody indicated that they would make every effort to complete the punchlist to the City's
satisfaction.
. Cove: Mr. Bird went over punchlist items and made recommendations. Peabody Construction added
assurances that these items would be completed at this school in the next few weeks. These are
outstanding issues between Flansburgh and Peabody Construction regarding the amount of dirt
removed from this school. The two parties have agreed to sit down, discuss and come to an agreement
Minutes
7/17/02
Page Two
regarding this issue. Once the commission has received notice of this agreement, Mr. Bouchard
will sign the" Application & Certificate of Payment" provided by Peabody. The Commission is in
agreement that if punchlist items are completed in the next few weeks, the Commission will make
every effort to issue a payment before their next meeting as there is substantial monies owed.
Mr. Bird presented the Commission with a proposal for geotech services at Centerville School from Weston
& Sampson. Mr. Brennan moved that based on Flansburgh Associates recommendation, the Commission
accept Weston & Sampson's Proposalfor Geotech Services, dated May 7, 2002, not to exceed $18,000.
The Motion was seconded and carried unanimously.
Mr. Maxner moved that the Minutes of the June 19,2002 be approved and amended to reflect that Ms.
Hobin has requested that Mayor Crean attend a meeting allowing the Commission to clarifY reimbursement
procedures on school building projects. This Motion was seconded by Mr. Brennan and carried
unanimously.
The Commission is in receipt of a letter from SMMA outlining reimbursement procedures on all school
building projects. Attached to this letter is proof, supplied by Ms. Mulligan formerly of the school
department, detailing reimbursements that we have received to date. At present, we are receiving
reimbursement at the 1999 Rate. Once a school is closed off, reimbursement will be changed to reflect the
current rate.
The Commission is in receipt of correspondence from SMMA detailing additional geotech services supplied
to the High School. Their fmdings indicate that no additional footings are needed to support the addition to
the High School. This report will be an addendum to the Feasibility Study recently done on the High
School.
Work at the Beverly Golf & Tennis veranda roof & deck is proceeding on schedule.
Specs have been completed for the High School boilers. Bid advertising has also been completed. Bids are
due on August 8, 2002. Boilers will be dual-fired but will mainly be fired with natural gas. Work is
progressing in extending the gas line into the High School.
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7/17/02
Page Three
The following invoices were presented for payment:
A TC Associates 1162180 $ 174.00
Flansburgh Associates 0024075 l,250.00
0024076 293.62
0024080 869.70
0024078 2,009.93
0024074 4,261.91
0024077 2,075.79
0024079 3,525.42
Yee Consulting 8305AF 720.00
Crossfield Engineering 5050 7,200.00
SMMA 0017088 8,050.00
Donham & Sweeney, Inc. 0000021 7,068.84
Mr. Maxner made a Motion to approve the invoices as presented. The Motion was seconded by Mr.
Brennan and carried unanimously.
The meeting was adjourned at 8:45 pm.
Respectfully submitted,
. (\~'lD C&1JfJJv{
~;a Comeau
Secretary